TOKN Purchase Order App

Overview

TOKN Purchase Order App brings purchase-order tasks to mobile devices, with offline transaction capture and links to several accounting systems. It is best suited to organizations with staff buying or approving goods in the field, especially in industrial and project-based sectors. Its workflow coverage is broad, but custom enterprise pricing means buyers should compare the fit and cost directly with TOKN.

Key features

Staff can create, view, approve, receipt and transfer purchase orders from mobile devices, with approval workflows and PO tracking supporting the process from request through receipt. Stock levels, pricing and availability help users assess an order in context, while searches across suppliers and purchase-order history make previous activity easier to check.

Offline capture is a meaningful advantage for teams working beyond reliable network coverage: transactions can be recorded offline, with a PO number presented immediately. Users can attach images and files, capture signatures on mobile, and create PDF copies of transactions. These tools help keep supporting evidence with the order, rather than separating it from the purchasing record.

Organizations can add or remove fields and change the app's design to align it with their processes. That flexibility is useful when standard forms do not fit, though teams should establish how much configuration their workflow needs. TOKN lists real-time integrations with SAP, Pronto, MYOB and Xero, alongside API access; this makes it a stronger candidate for organizations already using one of those systems.

TOKN identifies itself as ISO 27001-certified and says its platform encrypts data at rest and in transit, with AWS VPC network controls and firewalls. It also describes responsive customer support and a partner network, whose program includes IT training and technical manuals.

Pricing

The Custom enterprise subscription has custom pricing, billed as a paid monthly subscription. Quotes are available on request, and pricing scales with the number of users and apps; TOKN says more users mean a lower cost per user. That model may suit organizations buying across a larger workforce, but it makes budgeting harder for smaller teams comparing fixed per-seat rates.

TOKN offers business integration partners a one-month free trial.

Platforms

The native client is available for Android, iOS and Windows 10, and TOKN can also be accessed in a browser. The platform list also includes API access, which supports organizations considering system integrations.

Who it's for

TOKN describes its platform as serving mining, industrial, labour hire, engineering, construction and community care organizations. Its offline workflow, configurable forms and accounting integrations make it most relevant to teams in these sectors that need purchasing activity to continue away from a desk. A small buyer seeking a transparent, low-cost plan may be better served by a product with a published free or fixed-price tier.

Pros and cons

Pros

• Offline purchase capture: staff can record transactions and receive a PO number when connectivity is unreliable.
• Useful purchasing context: stock, price, availability, supplier search and order history support decisions within the purchasing workflow.
• Configurable records and evidence: adjustable fields, attachments, mobile signatures and PDF copies can help fit the app to varied processes.
• Several accounting connections: real-time integrations with SAP, Pronto, MYOB and Xero are relevant to organizations using those systems.

Cons

• Custom pricing: buyers need a quote to assess cost, and the subscription scales with users and apps.
• Trial eligibility is narrow: the one-month offer is for business integration partners, not explicitly for every purchase-order-app buyer.
• Configuration can require scoping: customizable fields and design are useful, but teams must determine how their own workflow should be set up.

Alternatives

Purchase Order Software is the category list for comparing more options. Consider SpendMap if a free plan matters: its free tier covers one user and the Purchase Orders and Receiving modules, with email and web-based support. TREX Grow is another free-plan option, with unlimited users and products alongside invoices, Malaysia e-Invoice submission, catalog and RFQ tools.

BetterSpend may suit buyers looking for self-hosted software with no seats or usage caps and an MIT License. For a purchase-and-suppliers product with a paid Solo plan, consider Numbris Purchase & Suppliers. Bellwether is an alternative to consider for requisitions, purchase orders, matching, inventory, invoicing, budgeting and reporting.

Entexia Procurement is worth comparing if a paid portal and per-user pricing are a better fit. Kissflow may suit buyers considering a broader application and integration platform with fixed annual agreements. QGenx Purchase Order System is another web-based option.

Verdict

TOKN is a strong candidate for field-based organizations that need offline purchase-order capture, configurable records and accounting integrations. The central reason to choose it is that mobile workflows combine order management with supporting documents, signatures and purchasing context. Look elsewhere if published pricing or a broadly available trial is essential before committing to a sales process.