QGenx Purchase Order System

What QGenx Purchase Order System is

QGenx Purchase Order System manages purchasing from initial request through payment release in a browser workspace. Its workflow includes approvals, purchase orders, goods receipt records, invoice matching, and payment approval. Approval chains can be configured by amount, department, category, or cost centre. Purchase orders include vendor and tax details, quantities, rates, and terms, and can be sent as PDFs by WhatsApp or email. Goods receipt records track accepted, rejected, damaged, or received quantities, including partial shipments. Before payment approval, the system compares purchase orders, receipt records, and vendor invoices, and flags mismatches. It also records who requested, approved, received, matched, and released each purchase. Approvers can view remaining department budgets, and analytics cover committed and approved spend, vendor spend, and budget variance. AI highlights rate variations, delivery patterns, budget risks, and exceptions. QGenx says the module can be used without its POS, HRM, or other products. Pricing is available on request; the product page offers a free demo but does not state a free trial.