Numbris Purchase & Suppliers

Overview

Numbris Purchase & Suppliers connects purchase orders with receipts, supplier invoices, payments, and cost allocation. It is best suited to retailers, wholesalers, restaurants, and ecommerce operators that need structured purchasing and supplier-account tracking, particularly across Gulf and Pakistan operations. Its joined-up controls are compelling, but its early maturity and paid entry point call for a measured adoption.

Key features

Purchasing and reconciliation

Teams can draft and approve purchase orders, then send branded PDFs in Arabic or English by email or WhatsApp. Partial receipts keep an order open for quantities still due, making staged deliveries easier to track. Three-way matching checks ordered quantities against received quantities and supplier invoice quantities and prices, flagging discrepancies for review. That adds a useful control to purchasing, but it does not remove the need for staff to resolve exceptions.

Batch payments can spread one bank transfer across multiple invoices while tracking each invoice’s remaining balance. The supplier ledger puts purchase orders, goods received notes, bills, payments, and credit notes in chronological order with a running balance. Together, these features give teams a clearer view of supplier activity and outstanding obligations.

Costs, approvals, and integrations

Freight, duties, and clearance can be allocated across received items by value or weight, giving buyers a way to account for costs beyond the supplier’s item price. Numbris tracks last, average, and trend prices by supplier and item, which can help with cost review. Multi-step approvals can be based on amount thresholds, while approver actions and variance approvals are logged. These controls suit teams that need an accountable purchasing process, though the product’s single live customer makes its maturity a consideration for larger rollouts.

Numbris lists WooCommerce and Shopify sync and names Snoonu, Talabat, and Rafeeq among its omnichannel integrations. Orders from some marketplaces may still need manual entry or CSV import, so businesses that rely on seamless intake from every sales channel should weigh that limitation. The browser-based service requires no installation; its POS works on modern Android or iOS tablets. The pricing page states that data is encrypted in transit and at rest, backed up daily with 24-hour retention, and hosted on Lightsail with Cloudflare in front.

Pricing

Numbris is paid, with plans starting at $25 a month and a 7-day full-feature trial without a credit card. Every plan starts with that trial, and the purchase page offers a 20-minute demo. There is no free plan, so teams should use the trial to assess the workflow before committing.

The Solo bundles are priced for specific functions: Numbris Books & Stock · Solo costs $25 a month for the Financial core bundle; Numbris Payroll · Solo is $31 a month for HR and payroll without financial core; Numbris Services · Solo is $37 a month for services billing and a website; Numbris Online Store · Solo is $42 a month for core, online shop, marketplaces, and site; Numbris Retail · Solo is $44 a month for core plus counter; Numbris Academy · Solo is $60 a month for core, academy, and site; and Numbris Restaurant · Solo is $65 a month for core, counter, and kitchen. These bundles vary by business function, so the cheapest option is not a like-for-like substitute for a retail or restaurant package.

Numbris One has published monthly prices and capacity limits: Solo costs $150 a month for 3 users, 1 branch, 2 warehouses, 1 counter, and 25 payroll employees; Growing costs $250 a month for 15 users, 3 branches, 5 warehouses, 3 counters, and 50 payroll employees; Scale costs $400 a month for 50 users, 10 branches, 15 warehouses, 10 counters, and 100 payroll employees. These tiers make the user and location ceilings explicit, but teams with needs beyond them should confirm a suitable arrangement before adopting. No annual billing or renewal terms are stated here.

Platforms

Numbris supports Android, iOS, API, and web. The purchasing workflow runs in a browser without installation, while the POS is designed for modern Android or iOS tablets.

Who it's for

Numbris is a practical candidate for retailers, wholesalers, restaurants, and ecommerce operators that want purchasing, invoice checks, supplier balances, and landed-cost allocation in one workflow. Its regional orientation and Arabic purchase orders may suit Gulf and Pakistan businesses. The early stage and manual or CSV handling for some marketplace orders make it a less suitable choice for organizations that need a proven platform or fully automated channel intake.

Pros and cons

Pros

• Three-way checks and logged variance approvals give teams concrete controls over discrepancies and purchasing decisions.
• Partial receipts, per-invoice payment residuals, and a running supplier balance help track commitments across an order’s lifecycle.
• Landed costs can be allocated by value or weight, while supplier-item price tracking supports cost review.
• Arabic and English purchase orders can be sent as branded PDFs by email or WhatsApp.

Cons

• No free plan means teams must move beyond the 7-day trial to keep using the product.
• Some marketplace orders require manual entry or CSV import, limiting end-to-end automation for those channels.
• The company describes the product as early, with one live customer, a meaningful maturity concern for risk-sensitive deployments.
• Numbris One tiers have fixed user, branch, warehouse, counter, and payroll-employee limits.

Alternatives

For teams that need a free starting point, SpendMap offers a free plan for one user with Purchase Orders and Receiving modules and free email/web-based support; Numbris instead emphasizes supplier ledgers, matching, payments, and landed-cost allocation.

TREX Grow is worth considering for teams seeking a free-forever service with unlimited users and products, invoices, Malaysia e-Invoice submission, catalog, and RFQ tools. Numbris is the stronger fit when the priority is the purchase-to-payment workflow and supplier accounting described above.

BetterSpend is a free, self-hosted option with no seat or usage caps under the MIT License. Choose it if those terms and self-hosting matter more than Numbris’s stated workflow.

TOKN Purchase Order App uses a custom enterprise subscription that scales by users and apps, with a quote available on request; it may suit organizations seeking that pricing structure.

Bellwether is another paid option for teams comparing procurement software.

Entexia Procurement is an alternative with a free trial and per-user monthly pricing; its price varies by team size.

Kissflow uses fixed annual agreements with pricing available through sales, an option for buyers who prefer that contracting approach.

QGenx Purchase Order System is another web-based purchase order option.

Browse Purchase Order Software or Retail Accounting Software to compare within those categories.

Verdict

Choose Numbris Purchase & Suppliers if your business needs purchase-order controls tied closely to receipts, supplier invoices, payments, and landed costs. The strongest reason to choose it is that connected workflow; the clearest reason to look elsewhere is its early maturity, compounded by manual intake for some marketplaces and the lack of a free plan.