TimeClock 365

Overview

TimeClock 365 is a cloud workforce platform built around attendance, with leave, access control, field tracking, tasks, expenses, and payroll export alongside it. It is best suited to employers coordinating different work sites or clock-in routines who want related workforce functions in one system. Its range is a strength, but the plan choices and possible hardware costs call for a close fit check.

Clock-ins can come through a browser, mobile app, Microsoft Teams or Slack, or via biometric clocks, NFC or RFID cards, GPS, and PIN. That flexibility can suit offices, shop floors, and mobile teams; organizations relying on physical clocks or door controllers should account for hardware pricing on request.

Key features

Attendance, shifts, and leave

The Attendance plan combines attendance and leave management with overtime rules and payroll export, and is priced for any team size. Shift scheduling is also supported. Employees can view timesheets and request time off in the mobile app, making the core plan a practical fit for organizations that need more than clock-ins alone.

Mobile and field work

The iOS and Android apps support GPS clock-in, geofencing, optional selfie verification, offline punch storage, timesheets, and time-off requests. Offline punch storage helps staff record time when connectivity is unavailable. Field Team Tracking adds live GPS, route history, and zone entry or exit alerts; Field Teams adds GPS tracking, route history, and location-based attendance alerts. These plans are relevant for mobile workforces, but offer little reason to pay extra if location tracking is not part of the job.

Access, expenses, and integrations

Door Access Control supports biometric, RFID, and NFC access with audit reports, while Attendance + Access Control combines attendance and door access with integrated alerts. The Virtual Building Key add-on provides Apple Wallet and Google Wallet credentials. Expense Management adds receipt submission, manager approval, and accounting export. Integrations include Microsoft Teams, Slack, QuickBooks, HiBob, Jira, Azure AD/SSO, GreytHR, Chrome, and Trello; a REST API is also available.

Security and continuity

TimeClock 365 states that it is ISO/IEC 27001:2022 certified and encrypts data at rest and in transit with AES-256, with TLS 1.3 connections. Its security controls include SAML 2.0 single sign-on, role-based permissions, audit logs, GDPR compliance, and European data residency options. Automated daily backups are provided, with point-in-time recovery for enterprise customers.

Pricing

The freemium model has a 14-day trial with no credit card required and unlimited employees during the trial. Paid plans start at $2.70/user/mo. The paid plan prices below are shown with their stated terms; confirm the billing basis for any monthly price before choosing a plan.

The free Demo & Personal tier is capped at 10 users and intended for personal or demo use, so it is not a substitute for the any-team-size Attendance plan. It also has community support rather than the chat and document support listed for Attendance. The trial offers a better way to evaluate the system at larger scale before committing. Hardware for time clocks and access controllers, as well as Door Access Control hardware, is priced on request, so access-heavy deployments may cost more than the software plan alone.

Platforms

TimeClock 365 is available on Android, iOS, and the web, with an API and browser extension also supported. Mobile apps add location-aware clock-in and offline punch storage; browser and messaging-platform options provide alternatives for staff who do not use a mobile app.

Who it's for

The product is a plausible fit for manufacturing, retail, healthcare, construction, and technology organizations, especially those combining attendance with leave, access, or field-team oversight. The company says it serves more than 12,000 businesses across over 20 countries and supports 12 languages. Smaller teams needing only basic time entry may find the broader plan structure and access hardware unnecessary.

Pros and cons

• Pros: Many clock-in methods, including browser, mobile, messaging apps, biometrics, cards, GPS, and PIN, let employers accommodate varied workplaces.
• Pros: The mobile app stores punches offline and combines GPS clock-in, geofencing, timesheets, and time-off requests, which is useful for distributed staff.
• Pros: Attendance includes leave, overtime rules, and payroll export, keeping several common workforce tasks in the same plan.
• Pros: Security controls include encryption, SSO, role-based permissions, audit logs, and daily backups.
• Cons: Device and access-controller hardware costs are available on request, making total access-control cost harder to judge from the software price alone.
• Cons: Demo & Personal is limited to 10 users and community support, so growing organizations need to move beyond the free tier.
• Cons: Employers that only need straightforward attendance may be paying attention to optional systems—GPS tracking, expenses, tasks, and door access—that they do not need.

Alternatives

• Jibble is worth comparing for teams wanting a freemium time-tracking option with a free plan that allows unlimited users, though its free plan caps geofences at two and work schedules at one.
• Connecteam suits readers considering a free limited-feature tier and paid plans, particularly if they want to compare a broader workforce-app approach.
• OnTheClock is an option for buyers seeking paid employee time tracking, scheduling, and PTO management, with a free trial and a monthly per-employee charge plus a base fee.
• Shiftbase may suit smaller teams that fit within a free allowance of 15 employees, one department, and five teams.
• TimeTrex is another paid workforce option, with Professional, Corporate, and Enterprise editions.
• Synerion is an alternative for organizations comparing attendance tools with reporting, payroll integration, meal and break management, and overtime calculations.
• Timeero is a paid alternative with a free trial and a Basic plan priced at $5 a month when paid annually.
• Buddy Punch is another paid option, with a Starter plan available on monthly or annual billing and free administrator users.
• Browse Time and Attendance Software for more options in this category.

Verdict

TimeClock 365 is a strong candidate for employers that need attendance tied to leave, payroll export, access control, or field-team location tools. The main reason to choose it is the breadth of clock-in methods and workforce functions around the Attendance core. Look elsewhere if your needs are limited to simple time entry, or if unpriced hardware makes the cost of an access-control setup difficult to assess.