Optime Exam
Optime Exam is a cloud-based web application for creating examination timetables and managing invigilation scheduling.
What Optime Exam is
Optime Exam is a cloud-based web application for creating examination timetables and managing invigilation scheduling. Its AI-based engine produces clash-free, student-centric schedules with invigilator assignments and seating plans. Configured requirements can cover student needs, resource availability, invigilator workloads, and other constraints. Individual accommodations may include extra time, breaks, separate rooms, equipment, and assistance.
The system gathers invigilator availability and workload preferences and supports automatic assignment of invigilators and teams. It can allocate student seats and support attendance monitoring and identity checks. Reports and exports include attendance registers, cover sheets, invigilator instructions, and schedule information. Schedules can be published to students and invigilators, who can be notified about changes. The maker says schedules are accessible on mobile devices, including tablet attendance monitoring. It describes a documented API for connecting Optime data with other applications or hardware, and states that data traffic is end-to-end encrypted and the product complies with GDPR and WCAG 2.1. A free trial is available by request; pricing is available on request.
Good
- Creates clash-free timetables with invigilator assignments.
- Accounts for student accommodations and resource constraints.
- Supports automatic seating and attendance monitoring.
- Publishes schedules and notifies users of changes.
- Offers a documented API and mobile schedule access.
Watch out
- Pricing is available on request.
- The free trial must be requested.
Who it suits
Optime Exam suits organizations planning examinations and scheduling invigilation, with roles for students, staff, and invigilators. It may fit teams that need to account for individual accommodations and publish schedules to participants.
Verdict
Optime Exam combines timetable planning, invigilator scheduling, seating, and reporting in a cloud-based application. Its free trial is available by request, while pricing also requires an inquiry.
Plans and prices
From Optime Exam's own pricing page, checked 15 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Application licence, 25,001+ students | Free | price capped above 25,000 students · student component is free above 25,000 students |
| Application licence, 15,001–25,000 students | £1 a year | maximum 25,000 chargeable students · per full-time undergraduate student annually |
| Standard user account | £1.25 a year | Optime account access · per user annually |
| Application licence, 500–15,000 students | £1.50 a year | minimum 500 chargeable students · per full-time undergraduate student annually |
| Administrator user account | £20 a year | Optime account access · per user annually |
| SendGrid mail provider | £500 a year | optional when the institution does not use its own mail provider · annual |
| Additional environment | £4,000 a year | optional platform add-on · per environment annually |
| Standard platform licence | £6,000 a year | shared app plan · shared app service · shared database · schools and small organisations · annual, excluding VAT |
| Premium platform licence | £12,000 a year | shared app plan · private app service · private database · colleges and medium-size organisations · annual, excluding VAT |
| Enterprise platform licence | £18,000 a year | private app plan · private app service · private database · universities and large organisations · annual, excluding VAT |
| Optime Exam | Priced on request | — |
The facts
Each one read from Optime Exam's own pages, with the date it was checked.
What it does
- Accessibility
- EventMAP states that Exam is WCAG 2.1 compliant.checked 15 Oct 2026
- Alternative requirements
- Individual students can receive configured extra time, breaks, separate rooms, equipment or assistance, reflected in generated timetables.checked 15 Oct 2026
- API
- The Optime API is described as extensive, flexible and fully documented for interfacing placement data with other applications or hardware.checked 15 Oct 2026
- API and integrations
- The maker describes a documented API for interfacing Optime data with other applications or hardware.checked 4 Oct 2026
- Attendance
- The system supports visual attendance and identity marking for later reporting, analysis and audit.checked 15 Oct 2026
- Automated scheduling
- Its AI-based scheduling engine produces clash-free, student-centric exam schedules with invigilator assignments and seating plans.checked 4 Oct 2026
- Automation
- Its AI-based engine is described as generating clash-free student schedules with invigilator assignments and seating allocations within seconds.checked 15 Oct 2026
- Cloud deployment
- The product is presented as a cloud-based web application using caching and elastic scaling for high-volume usage.checked 15 Oct 2026
- Constraints
- Users can encode student needs, resource availability and invigilator workloads as scheduling constraints.checked 15 Oct 2026
- Data gathering
- An invigilator survey collects availability and workload preferences for use by the scheduling engine.checked 15 Oct 2026
- Decision support
- Live schedules can show violations and the system proposes alternatives when seating, invigilation, time or venue changes are made.checked 15 Oct 2026
- Documentation and support
- The support centre provides service-desk tickets, self-help articles, FAQs, getting-started material, release notes, developer guides and API documentation.checked 15 Oct 2026
- Independent institutional use
- University of Edinburgh governance papers recorded Optime Exam’s first go-live in June 2023 for scheduling the August resit examination diet.checked 15 Oct 2026
- Integrations
- The G-Cloud price document lists API access, Outlook and Google calendar synchronization, Microsoft 365 integration, MFA, SSO and SSO role auto-provisioning as included functions.checked 15 Oct 2026
- Invigilator management
- The product gathers invigilator availability and workload preferences and supports automatic assignment of invigilators and teams.checked 4 Oct 2026
- Invigilator scheduling
- Invigilator allocation supports roles, specialties, availability, workload and team requirements.checked 15 Oct 2026
Where it runs
- App listing: Apple
- Apple lists Optime as a free Productivity app from Eventmap Limited for iPhone and iPad, requiring iOS/iPadOS 13 or later; it says there are not enough ratings to display an overview.checked 15 Oct 2026
- App listing: Google Play
- Google Play lists Optime by EventMAP with an Everyone content rating, 1k+ downloads, no data shared with third parties and no data collected; the page shows no numerical user rating.checked 15 Oct 2026
The company
- Company headquarters
- The registered office is 14b C/O McGuire & Farry, Ballynahinch Road, Carryduff, Northern Ireland BT8 8DN.checked 15 Oct 2026
- Company origin
- A UK Research Excellence Framework case study describes EventMAP as a Belfast spin-out backed by Queen’s University Belfast and the University of Nottingham.checked 15 Oct 2026
- Company registration
- Companies House records EventMAP Limited as an active private limited company incorporated on 17 May 2002.checked 15 Oct 2026
- Company scale evidence
- The case study reports growth from two part-time employees in 2008 to eight full-time and five part-time employees during its assessment period.checked 15 Oct 2026
- Founded
- 2002checked 23 Sep 2026
- Headquarters
- Belfast, Northern Irelandchecked 23 Sep 2026
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