KanbanFlow
KanbanFlow is a lean project management tool for personal or team productivity.
What KanbanFlow is
KanbanFlow is a lean project management tool for personal or team productivity. Its boards support customizable columns, work-in-progress limits, subtasks, swimlanes, filters, recurring tasks, and task relations. Users can track time with a Pomodoro timer, stopwatch, or manual logging. Reports include cumulative flow, burndown, throughput, cycle and lead time charts, and Monte Carlo forecasting. The service supports Excel and CSV imports; Excel, CSV, XML, and JSON exports; email task creation; a REST API; webhooks; and Zapier. Premium users can attach files from Dropbox, Google Drive, OneDrive, and Box, though KanbanFlow stores links and metadata rather than the file contents. It offers mobile web access and links to apps for iPhone and Android. The free plan has no time limit and includes a Kanban board and standard support. Premium costs $5 a month, with a 10% discount for annual payment, and includes features such as API and webhooks, integrations, two-factor authentication, and custom permission roles.
Good
- Free plan has no time limit.
- Boards include work-in-progress limits and subtasks.
- Offers Pomodoro, stopwatch, and manual time tracking.
- Reports include Monte Carlo forecasting.
Watch out
- Premium costs $5 a month.
- File attachments store links and metadata, not contents.
- Mobile apps are listed as none.
Who it suits
KanbanFlow suits individuals or teams who want a board-based workflow with time tracking and reporting. It may also suit teams that use task imports, exports, or integrations with other services.
Verdict
KanbanFlow pairs configurable task boards with time tracking, reports, and a range of integration options. The free plan covers core board use; Premium adds listed features for $5 a month.
Plans and prices
From KanbanFlow's own pricing page, checked 15 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Free | Free | Kanban board · Standard support · No time limit |
| Premium | $5 a month | Unlimited boards · Unlimited tasks · WIP limits · Subtasks · Swimlanes · Attachments · Custom fields · Timeline/Gantt · Time tracking · Analytics · Calendar · API/webhooks · Zapier · Cloud-file integrations · Two-factor authentication · Custom roles · Priority support · 10% discount when paying per year |
The facts
Each one read from KanbanFlow's own pages, with the date it was checked.
What it does
- Account security
- Two-factor authentication is available in the Premium version.checked 29 Sep 2026
- Analytics
- Reports include cumulative-flow, cycle/lead-time, burndown, throughput, calendar, dashboards, Monte Carlo forecasts and history logs.checked 15 Oct 2026
- API authentication
- API requests use bearer tokens created from a Premium board's API and Webhooks settings.checked 15 Oct 2026
- API scope
- The public REST API documents board, task, user, custom-field, comment, attachment, relation and time-entry operations plus webhooks and rate limiting.checked 15 Oct 2026
- Attachments
- Tasks can hold files from a computer or from Dropbox, Google Drive, OneDrive and Box.checked 15 Oct 2026
- Automation rules
- Yeschecked 20 Sep 2026
- Availability
- Premium users can access a geographically separated backup system if the normal site is down; the terms do not guarantee service availability.checked 29 Sep 2026
- Availability design
- Premium users receive a geographically separated backup system with real-time replication, although availability is not guaranteed.checked 15 Oct 2026
- Board features
- Boards support customizable columns, work-in-progress limits, subtasks, swimlanes, filters, recurring tasks, and task relations.checked 29 Sep 2026
- Custom fields
- Custom task fields can be displayed on boards and used for filtering and reports.checked 15 Oct 2026
- File storage integrations
- Premium users can attach files from Dropbox, Google Drive, OneDrive, and Box; KanbanFlow stores links and metadata rather than the file contents for those attachments.checked 29 Sep 2026
- Guest access
- Yeschecked 20 Sep 2026
- Integrations
- Supported integration methods include Excel/CSV/XML/JSON transfer, email task creation, calendar feeds, Zapier, REST API and webhooks.checked 15 Oct 2026
- Kanban boards
- Boards use customizable columns to show the current state of work.checked 15 Oct 2026
- Licence
- The terms reserve copyright in the service source code and prohibit reverse engineering, indicating proprietary software rather than open source.checked 15 Oct 2026
- Limit: aesthetics and calendar needs
- Software Advice reviewers criticize the visual appearance and request calendar synchronization for tasks.checked 15 Oct 2026
- Limit: customization and polish
- G2 reviewers report wanting more customization, richer design and additional features, with some saying the interface looks less attractive than competitors.checked 15 Oct 2026
- Limit: dated interface and recurring tasks
- GetApp's review summary says some users consider the interface outdated and want better handling of recurring tasks.checked 15 Oct 2026
- Limit: mobile synchronization
- A Capterra reviewer reports that desktop/mobile synchronization was sometimes poor and the mobile site lagged, influencing them to stop using the product.checked 15 Oct 2026
The company
- Company
- The site identifies CodeKick AB as the company behind KanbanFlow.checked 29 Sep 2026
- Company size
- LinkedIn lists CodeKick AB as having 2–10 employees and headquarters in Masthugget, Västra Götaland.checked 15 Oct 2026
- Founded
- CodeKick says KanbanFlow launched in 2011.checked 15 Oct 2026
- Headquarters
- CodeKick describes itself as based in Gothenburg, Sweden.checked 15 Oct 2026
Money
- Free plan
- Yeschecked 20 Sep 2026
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