Gimmal Records

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Score6.6

Rank#4 of 20

Free planNo

Runs onSelf-hosted, Web, Windows

Summary

Gimmal Records is a records management platform for organizations managing information across enterprise repositories without moving content elsewhere. A centralized dashboard provides visibility and control across connected repositories. File plans, retention schedules, record classes, rules, and triggers help classify information and manage it through its lifecycle to disposition. Records controls include declaration actions, legal holds, record properties, and time-stamped audit entries; audit reports can be filtered and exported. Legal holds can suspend a record’s lifecycle and prevent disposition or modification while held. Disposition can use continuous inbox approvals or optional batch processing based on predefined rules. Documented connectors include Box, SharePoint Server, Documentum, FileNet, SharePoint Online, and Universal File Share, though some SharePoint connectors are marked deprecated. Deployment options include Gimmal Cloud, customer servers, and customer cloud servers such as Azure. On-premises requirements include Windows Server 2016 or later, SQL Server 2016 or later, HTTPS, and TLS 1.2. Pricing is available on request.

Who it is for

Gimmal Records suits organizations that need retention, lifecycle, and disposition controls across enterprise repositories. It may also fit teams that need audit trails and legal holds as part of records management.

What is good

Central dashboard covers connected repositories.
Rules and triggers support lifecycle management.
Legal holds can suspend disposition or modification.
Audit entries are time-stamped and exportable.
Supports cloud and customer-hosted deployment.

What to know first

Pricing is available only on request.
Some SharePoint connectors are deprecated.
Batch disposition is limited to United States Cloud customers.
Label-based record locking requires qualifying Microsoft licensing.

Verdict

Gimmal Records provides lifecycle controls and audit visibility across repositories without requiring content relocation. Buyers should check connector status, deployment requirements, and applicable Microsoft licensing before choosing it.

Compared on records management software

Retention rules: Yesgimmal.com
Legal holds: Yesgimmal.com
Disposition workflow: Yesgimmal.com
Audit trail: Yesgimmal.com
Classification method: rule_basedgimmal.com
Deployment model: hybridgimmal.com

Facts

Purpose: Gimmal Records manages records across enterprise repositories without requiring content to be moved to another repository or data lake.gimmal.com · 30 Sept 2026
Central visibility: A centralized dashboard provides visibility and control of information in any repository.gimmal.com · 30 Sept 2026
Retention: The platform applies retention schedules and manages records through their lifecycle to compliant disposition.gimmal.com · 30 Sept 2026
Automation: Rules and triggers can automate how information is assigned to its lifecycle.gimmal.com · 30 Sept 2026
Connectors: Documented connectors include Box, SharePoint Server, Documentum, FileNet, a hosted SharePoint Online connector, and Universal File Share.docs.gimmal.com · 30 Sept 2026
Connector status: The Microsoft 365 SharePoint Connector and SharePoint Online Connector are listed as deprecated in the connector deployment documentation.docs.gimmal.com · 30 Sept 2026
Auditing: Users can view time-stamped record audit entries, and the audit report can be filtered and exported.docs.gimmal.com · 30 Sept 2026
Disposition options: Disposition supports continuous inbox approvals and optional batch disposition based on predefined rules.docs.gimmal.com · 30 Sept 2026
Batch disposition limit: Batch Disposition is available only to United States Cloud customers and requires enablement with Gimmal Technical Support.docs.gimmal.com · 30 Sept 2026
SharePoint record locking: Label-based record locking requires Microsoft E5 or equivalent licensing, and only one Purview retention label can be enabled for record locking.docs.gimmal.com · 30 Sept 2026
Hosting: Gimmal documents both Gimmal-hosted cloud tenants and self-hosted installations of Records Management.docs.gimmal.com · 30 Sept 2026
Pricing: The product page directs prospective buyers to contact Gimmal; it does not state a price.gimmal.com · 30 Sept 2026
Support: The product documentation directs users to contact technical support with SharePoint connector questions.docs.gimmal.com · 30 Sept 2026
Audience: Gimmal describes its mission as helping organizations manage information governance, discovery, migration, and compliance.gimmal.com · 30 Sept 2026
Visibility: It provides a centralized dashboard for visibility into and control of information in repositories.gimmal.com · 30 Sept 2026
Policy automation: Users can set rules and triggers to manage information according to policies and lifecycle requirements.gimmal.com · 30 Sept 2026
File plan: A file plan includes retention schedules, lifecycles, record classes, triggers, and rules for classifying content.docs.gimmal.com · 30 Sept 2026
Record controls: Record management includes declaration actions, legal holds, record properties, and a time-stamped audit log.docs.gimmal.com · 30 Sept 2026
Integrations: Listed connectors support Box, SharePoint Server, Documentum, FileNet, SharePoint Online, and universal file shares; some listed SharePoint connectors are marked deprecated.docs.gimmal.com · 30 Sept 2026
Deployment: Gimmal Records can be deployed in Gimmal Cloud, on customer servers, or on customer cloud servers such as Azure.docs.gimmal.com · 30 Sept 2026
On-premises requirements: The on-premises guide specifies Windows Server 2016 or later, SQL Server 2016 or later, HTTPS, and TLS 1.2 requirements.docs.gimmal.com · 30 Sept 2026
SharePoint licensing limit: The SharePoint Online Connector’s label-based record locking requires Microsoft E5/G5 or E3/G3 with a Purview add-on; IPRM-based locking has no new site configuration after April 2026.docs.gimmal.com · 30 Sept 2026
Microsoft licensing caveat: Gimmal says the SharePoint Online Connector may work with other Microsoft 365 license levels, but those environments are unsupported.docs.gimmal.com · 30 Sept 2026
Sales: Gimmal’s product page directs prospective customers to contact the company, and its How to Buy page lists procurement vehicles rather than product prices.gimmal.com · 30 Sept 2026
Company history: Gimmal says it has provided information governance solutions since 2002.gimmal.com · 30 Sept 2026