Flow-e
Flow-e adds a Kanban-like task board to an Outlook inbox, giving email work a visual layout.
What Flow-e is
Flow-e adds a Kanban-like task board to an Outlook inbox, giving email work a visual layout. Users can attach notes, to-dos, and due dates to messages, or create standalone task cards. A timeline presents the day’s schedule, and calendar events can also hold notes and to-dos. Users can delegate work from the inbox and track delegated tasks. For Kanbanize teams, the integration provides access to team boards, card movement between products, and Kanbanize notifications in Flow-e. Flow-e says it displays inbox content in real time without keeping email messages on its servers. Its privacy policy describes processing account and workflow data, including email integration tokens, tasks, notes, to-dos, and delegated-email assignee addresses. The service is centrally hosted and accessed through a browser. The Personal plan is free for up to 2 email accounts and includes unlimited board columns, email task details, and the calendar timeline. Team is free and includes team board integration; Kanbanize is paid.
Good
- Free Personal plan supports up to 2 email accounts.
- Adds notes, to-dos, and due dates to email.
- Calendar timeline includes event notes and to-dos.
- Displays inbox in real time without storing messages on its servers.
Watch out
- Kanbanize is paid, despite the free Team plan.
- Desktop apps are beta builds last updated 30 October 2018.
- Service is centrally hosted; self-hosted deployment is not allowed.
Who it suits
Flow-e suits managers and small business owners who want to organize Outlook email as tasks and view a daily schedule. Teams using Kanbanize may also use its board integration.
Verdict
Flow-e can make inbox work and calendar tasks visible in a single board-style view. Its hosting model, beta desktop builds, and Kanbanize’s separate paid status are worth considering.
Plans and prices
From Flow-e's own pricing page, checked 15 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Personal | Free | up to 2 email accounts · unlimited columns · notes, to-dos and due dates · calendar timeline · standalone task cards · conversation grouping · automatic BCC |
| Team | Free | Kanbanize integration · team boards · drag-and-drop email cards · attachments · notifications · multiple boards · Flow-e remains FREE; Kanbanize is paid |
| Pro | $5 a month | 3+ email accounts · two-step authentication · assign and track emails to Flow-e contacts · email support · 14-day free trial · $5 / month |
The facts
Each one read from Flow-e's own pages, with the date it was checked.
What it does
- Calendar
- Flow-e shows the daily schedule in a timeline and supports notes and to-dos on calendar events.checked 9 Oct 2026
- Calendar timeline
- Flow-e provides a timeline with visual indicators for upcoming and past calendar events and supports calendar integration.checked 15 Oct 2026
- Capterra feature score
- Capterra lists Flow-e scores of 4.7 for ease of use, 4.8 for customer service, 5.0 for features and 4.0 for value for money.checked 15 Oct 2026
- Data protection
- Businessmap states that it processes personal data under GDPR-related contractual and organizational controls and does not sell personal data.checked 15 Oct 2026
- Delegation
- Tasks and emails can be delegated to registered Flow-e teammates through a delegation column.checked 15 Oct 2026
- Deployment limit
- The terms describe Flow-e as centrally hosted SaaS accessed through a web browser and prohibit client installation on its own network or hardware.checked 9 Oct 2026
- Desktop availability
- A beta desktop application was offered for Windows, macOS and Linux, with installation instructions for each system.checked 15 Oct 2026
- Documentation
- Official documentation consists mainly of feature tutorials, Gmail workflow guidance, installation instructions and legal/privacy documents; no public SDK documentation is described on those pages.checked 15 Oct 2026
- Email storage
- The product says it visualizes inboxes in real time and does not store email messages on its servers.checked 15 Oct 2026
- Email tasks
- Users can add notes, to-dos and due dates to emails and create standalone task cards.checked 9 Oct 2026
- Funding
- A company-information profile reports Businessmap as founded in 2008 in Sofia and having raised $125,000 in one funding round.checked 15 Oct 2026
- GDPR
- The Data Processing Agreement describes BMAP as processor and the client as controller for client personal data.checked 9 Oct 2026
- Gmail discontinuation
- The maker announced that Flow-e for Gmail would stop working on 1 January 2020 because the required Google security audit was not economically viable.checked 15 Oct 2026
- Google permissions
- The privacy policy says Google connections use OAuth 2.0 and request profile, email, OpenID, Gmail modification, Drive and offline scopes.checked 15 Oct 2026
- Hosting
- The terms say Flow-e hosting infrastructure is located in US East Coast Virginia or EU Ireland.checked 9 Oct 2026
- Independent hands-on review
- GIGAZINE reported that Flow-e converted email into draggable task cards, combined scheduling and email, and offered a 14-day trial at the time tested in 2017.checked 15 Oct 2026
- Industry coverage
- A Bulgarian technology-company profile describes Flow-e as Businessmap's email Kanban visualization integrating mail, calendars and task delegation.checked 15 Oct 2026
- Intended users
- The maker describes Flow-e as an email client for managers and small business owners.checked 9 Oct 2026
- Kanbanize integration
- The Kanbanize connection lets users turn emails into team-board tasks with imported text, sender, dates and attachments, while setting assignees and deadlines.checked 15 Oct 2026
The company
- Company founded
- Crunchbase lists Flow-e as founded in 2017, headquartered in Sofia, Bulgaria, privately held, with 1–10 employees.checked 15 Oct 2026
- Company headquarters
- The privacy policy gives Businessmap's working address as Akad. Metodi Popov 24A, Sofia, Bulgaria.checked 15 Oct 2026
- Company legal name
- The privacy policy identifies Businessmap Ltd, also called BMAP, as the company providing the service.checked 15 Oct 2026
- Headquarters
- Sofia, Bulgariachecked 28 Sep 2026
Where it runs
- Desktop apps
- The maker offers beta desktop apps for Windows, macOS and Linux, with the listed builds last updated 30 October 2018.checked 9 Oct 2026
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