Fire Cloud

Fire Cloud is a web-based tool for routine fire-safety compliance, maintenance records and service-provider coordination. It is best suited to building owners and facility teams that need a shared record of inspections and upkeep. Its free plans make single-site use accessible, but larger portfolios and managed services move to custom pricing.

Overview

Fire Cloud brings inspection scheduling, compliance records and maintenance reporting into one system. Teams can record fire inspections and occupant training at one building or across multiple sites, while tracking service-provider dates, insurance expiry and contract expiry. Calendar and email notifications help flag recurring obligations before they slip; this is a practical fit for ongoing building administration, rather than a specialist field-service platform described around technician workflows.

Reports include summary records, annual condition reports, occupier statements, asset lists and activity reports. Those outputs give owners and facility managers several ways to review work and maintain compliance records. The online learning portal adds fire emergency information, equipment guidance and home fire-safety tips, extending the product beyond recordkeeping into occupant education.

Key features

• Inspection and training records: Schedule, record and report fire inspections and occupant training, supporting recurring checks and compliance documentation at a single property or across sites.
• Service-provider management: Store service dates and insurance and contract expiry dates, with calendar and email reminders. This helps building teams keep provider obligations visible alongside safety work.
• Maintenance tracking: Schedule and report on maintenance checks, assets, repairs and defects. That makes it possible to connect inspection records with follow-up work instead of treating checks as standalone events.
• Reports and learning: Annual condition reports, occupier statements, asset lists and activity reports support different recordkeeping needs; the learning portal provides fire emergency and equipment guidance for occupants.

Pricing

Basic and Standard are both free. Basic is capped at one building and includes asset and service-provider management, email notifications, an annual occupier statement, and maintenance records and defect reporting. It is the leaner option for one building where a single annual statement is enough.

Standard is also limited to one site, but adds multi-tenant asset management, reminders, multiple occupier statements and mobile access. It is the stronger free fit for a site with several occupiers or a need to manage tenants and assets together. Both plans provide maintenance records and defect reporting; Basic gives up the multiple-statement and multi-tenant scope, as well as the listed mobile access.

Premium and Ultimate have custom pricing. Premium covers multiple sites, multiple service providers, tenant management, multiple occupier statements and multiple mobile access, making it the relevant step for a growing portfolio. Ultimate is oriented toward managed services, adding maintenance and emergency-planning compliance, tender management, online emergency learning, fire safety adviser services and fire compliance audits. The plans page gives [email protected] for contact.

Platforms

Fire Cloud is available on the web. Mobile access is included in the Standard and Premium plan descriptions, which matters for teams that need to consult records away from a desk; Basic does not list it.

Who it's for

Building owners and facility managers responsible for routine fire checks, maintenance follow-up and service-provider records are the clearest audience. A single-building user can choose between Basic's simpler statement and Standard's multi-tenant and mobile capabilities. Multi-site operators may find the workflow relevant, but should expect to request a quote for Premium; organizations wanting managed compliance services and fire safety advice should consider Ultimate.

Pros and cons

• Pro: The two free plans cover meaningful single-site recordkeeping, including inspections, service providers and maintenance defects, without a subscription price.
• Pro: Expiry tracking, reminders and a range of compliance reports help teams keep routine obligations and records together.
• Pro: Standard adds multi-tenant asset management, multiple occupier statements and mobile access while remaining free.
• Con: Both free plans stop at one building or site, so portfolio users must move to a custom-priced option.
• Con: Premium and Ultimate pricing is custom, making costs harder to compare upfront; mobile access is not included in Basic's listed features.

Alternatives

For more fire-protection software choices, browse Fire Protection Software.

• fireNspec is worth considering when mobile inspection work is central: it supports Android, iOS and web, and its free plan includes unlimited inspections, barcode scans and PDF reports for a 14-day billed term.
• Firebug EXT may suit teams looking for a product available across mobile, desktop and self-hosted platforms, with pricing and a demo available by request.
• Uptick is another paid option spanning web, desktop and mobile platforms, with monthly billing that can be cancelled at any time.
• FETS is a paid alternative available on Android, iOS and web.
• HiveSuite suits fire-service teams that want a paid, cross-platform system with a free trial; its Solo plan is £34.99 a month, including VAT, for one admin and two crew.
• BuildingReports is another freemium option with Android, iOS, API and web support; its ScanSeries pricing is licensed by application or suite.
• Essential is a paid Android, iOS and web option with month-to-month billing after go-live and pricing based on technician users.
• FireDeck may be relevant to teams focused on customer invoicing or submittals; its listed public-testing plans are $29 a month after testing.

Verdict

Fire Cloud is a sensible choice for building owners and facility teams that want free, single-site fire-safety records, provider tracking and maintenance reporting in one web-based system. Its strongest reason to choose it is the breadth of useful recordkeeping in the free plans; its main drawback is the one-site ceiling, with expansion and managed services requiring a quote. Choose it for a single property, but compare alternatives if field-service workflows or transparent multi-site pricing matter more.