CondoAide

CondoAide is a browser-based management service designed for self-managed condo syndicates in Quebec, particularly boards that want accounting, maintenance and owner communications together. It suits associations comfortable handling online voting and assemblies through other tools.

Overview

Its focus on Quebec syndicates and Bill 16 preparation gives it a clear niche. The combination of long-range reserve planning, financial records and maintenance tracking can help volunteer boards keep recurring administrative work in one system. The main limitation is that it stops short of running online votes or assemblies.

Key features

Reserve planning spans 25 years, while the maintenance logbook brings equipment inventory and completed work into a shared record. That pairing is useful for boards tracking both future funding needs and the history of upkeep.

Financial tools cover budgets, unit charges, financial statements and balances for three funds. Advanced Finances adds CSV imports, bank reconciliation and CPA export, making it a better fit for associations that need accounting handoffs. Pre-authorized debit collection can reconcile automatically to the ledger, and CondoAide absorbs fees on successful debit transactions.

Boards can link documents to meeting agendas and minutes, send owner announcements with read receipts, and track co-owner requests. These tools support follow-through as well as sending updates. The AI assistant answers condo-management questions, drafts minutes and summarizes uploaded documents; its queries are not used to train AI models.

The maker says association data is hosted in Quebec, encrypted at rest with AES-256 and in transit with TLS 1.3. Two-factor authentication is available, and sensitive actions are logged. Customers can export data in standard formats such as PDF, CSV or Excel, depending on plan.

CondoAide does not manage online voting or assemblies. Boards that need those functions will have to add dedicated tools.

Pricing

The free plan costs nothing, with no time limit. It covers up to 5 units in 1 building, 2 admin users, 1 GB of storage and 20 AI requests per month, with email support. It is a practical starting point for a small association, but its unit, building, storage and request caps limit room to grow.

Starter costs C$39 a month, billed monthly, and includes up to 50 units, 5 admin users, 10 GB of storage and 100 AI requests per month, plus email support and a 60-day free trial. It is the entry paid option for a single association that has outgrown Free. Annual billing saves two months.

Management costs C$79 a month, billed monthly, and provides 10 admin users, 25 GB of storage, 250 AI requests per month and priority support, with a 60-day free trial. Annual billing saves two months.

Pro costs C$129 a month, billed monthly, and includes up to 200 units across up to 5 buildings, 15 admin users, 50 GB of storage, 500 AI requests per month and priority support. Its 60-day trial and annual-billing savings of two months make it the higher-capacity choice for a larger association.

Gestionnaire costs C$100 a month as a base, plus per-syndicate monthly fees by size: up to 5 units are included, 6–15 units cost $9, 16–30 units cost $19, and 31+ units cost $39. PAD includes 20 portfolio units, then costs $1.50/unit/month. Designed for professional property managers handling multiple syndicates through one account and consolidated invoice, it is the plan whose pricing scales with a portfolio. The stated per-syndicate prices are not given a currency.

Platforms

CondoAide is a progressive web app for modern browsers on desktop, tablet and smartphone, and requires no download. It also lists Android, iOS and web support.

Who it's for

Self-managed Quebec syndicates looking for shared financial, reserve, maintenance and communication records are the clearest fit. Professional property managers managing multiple syndicates should consider Gestionnaire. Boards that rely on the software itself for voting or assemblies should look elsewhere or plan to use separate tools.

Pros and cons

• Pros: 25-year reserve planning and a central maintenance record help boards coordinate upkeep and future funding.
• Pros: Financial statements, three fund balances and optional reconciliation and CPA export support both routine bookkeeping and accounting handoffs.
• Pros: Quebec hosting, encryption, optional two-factor authentication and data export address important privacy and continuity needs.
• Cons: Online voting and assemblies are outside the product, so associations need other tools for those tasks.
• Cons: The free tier is capped at 5 units, 1 building, 2 admins, 1 GB and 20 AI requests monthly, limiting its usefulness as an association grows.
• Cons: Monthly paid-plan costs rise from 39.00 CAD to 129.00 CAD before any applicable portfolio fees, so larger or multi-syndicate use can require a higher budget.

Alternatives

For broader category comparisons, see HOA Accounting Software.

• HOA Messenger is worth considering for associations that want a free plan with unlimited HOAs and residents, though its free visibility lasts 90 days.
• GProps System offers a free subscription covering a community app, property management and accounting, visitor management and Maybank Pay; consider it if those functions align with your needs.
• MoneyMinder is a possible alternative for budget forecasting, custom chart of accounts and Excel export on a free plan.
• CommunityPay may suit readers focused on compliance lookup and an API, with a free public API capped at 50 requests per hour.
• ResLife Finances has a free monthly operations layer for every association and user; online collection fees apply.
• EasyHOA is a paid alternative with monthly tiers beginning at 49.00 USD for 1–25 units.
• INFO-Tracker may be a fit when maintenance work orders are the priority; its listed maintenance integration add-on starts at $0.25 per unit per month.
• SMPLR HOA offers a Community plan at $25 a month when billed annually at the 25-home minimum, or 32 USD per month when billed monthly.

Verdict

CondoAide is a strong candidate for self-managed Quebec associations that want reserve planning, accounting and owner communication in one browser-based service. Its clearest reasons to choose it are the maintenance and financial tools, with Quebec-hosted data and export options supporting continuity. Look elsewhere or budget for companion services if online voting and assemblies are essential.