Capto
Capto collects receipts, invoices, purchase documents, bank statements and credit-card statements, then sends coded and categorised data to accounting platfo…
What Capto is
Capto collects receipts, invoices, purchase documents, bank statements and credit-card statements, then sends coded and categorised data to accounting platforms. Clients can submit documents in the app, by email, WhatsApp or browser. The service extracts dates, amounts, supplier names, VAT and other fields from invoices, receipts and bank statements, and supplies confidence scores for review. It accepts PDFs, images and scanned documents. Teams can assign tasks, set approval chains, follow document statuses and monitor client files. Uploads, edits and approvals are recorded with timestamps and user names, and audit reports can be exported. Capto currently posts data directly to Xero and QuickBooks Online; Sage and FreeAgent connections are marked as coming soon. UK-focused compliance support includes MTD, CIS deduction handling, HMRC VAT-number validation and reverse-charge VAT. Capto says submissions are processed under data-processing agreements and are not used for AI training. It runs on Android, iOS and the web, and offers a free trial. The Practice / Wholesale plan is £11.99/mo per client per month, excluding VAT, with a 10-client minimum.
Good
- Accepts documents through app, email, WhatsApp or browser.
- Extracts invoice, receipt and bank-statement fields with confidence scores.
- Records uploads, edits and approvals in an exportable audit trail.
- Offers a free trial.
Watch out
- No free plan; the listed plan has a 10-client minimum.
- Plan prices exclude VAT.
- Sage and FreeAgent integrations are coming soon.
Who it suits
Capto suits accounting practices and teams that collect client paperwork and need coded data sent to Xero or QuickBooks Online. Its task assignment and approval controls can help teams track document handling across client files.
Verdict
Capto combines document collection, field extraction and accounting sync with team workflow controls. Check the client minimum and current integration list against your practice’s needs.
Plans and prices
From Capto's own pricing page, checked 1 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Practice / Wholesale | £11.99 a month | minimum 10 clients · 270 pages/client/month including 20 bank-statement pages · credits roll over 12 months · per client per month; prices exclude VAT; price locked 12 months from sign-up |
The facts
Each one read from Capto's own pages, with the date it was checked.
What it does
- AI extraction
- Capto extracts dates, amounts, supplier names, VAT and other fields from invoices, receipts and bank statements, with confidence scores for review.checked 1 Oct 2026
- Audit trail
- Uploads, edits and approvals are logged with timestamps and user names, with exportable audit reports.checked 1 Oct 2026
- Data hosting
- Capto says data is stored on secure Cloudflare servers and contact-data access is restricted to authorised personnel.checked 1 Oct 2026
- Document submission
- Clients can submit documents through the Capto app, email, WhatsApp or a browser.checked 1 Oct 2026
- Early-adopter offer
- The early-adopter programme offers three months completely free with full access from go-live for the first 50 UK practices.checked 1 Oct 2026
- Integrations
- Capto currently posts data directly to Xero and QuickBooks Online; Sage and FreeAgent integrations are marked coming soon.checked 1 Oct 2026
- Security and data use
- Capto says document data is processed under data-processing agreements and is never used for AI model training or shared beyond processing submissions.checked 1 Oct 2026
- Support
- Early adopters receive a direct line to the product and support team and priority support during their first year.checked 1 Oct 2026
- Supported formats
- The platform supports PDFs, images and scanned documents.checked 1 Oct 2026
- UK compliance
- The service states that it supports MTD, CIS deduction handling, HMRC VAT-number validation and reverse-charge VAT.checked 1 Oct 2026
- What it does
- Capto collects receipts, invoices, purchase documents, bank statements and credit-card statements, then pushes coded and categorised data into accounting platforms.checked 1 Oct 2026
- Workflow controls
- Teams can assign tasks, configure approval chains, track statuses and maintain visibility across client files.checked 1 Oct 2026
The company
- Founded
- 2025checked 28 Sep 2026
- Headquarters
- Wembley, Middlesex, UKchecked 28 Sep 2026
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