BoothIQ

BoothIQ brings badge, card, profile, and note capture together with tools for preparing event follow-up. It is most compelling for solo representatives and event teams that need to keep collecting leads offline. Its core workflow is broad, but the steep jump to Team pricing and Enterprise-only CRM sync narrow its fit.

Overview

BoothIQ handles several common sources of event contacts: badge scans, business cards, LinkedIn profiles, and handwritten notes. It can summarize notes and voice memos, then draft personalized follow-up emails for a person to review. That makes it useful for turning scattered conversations into organized outreach, but it does not send the messages automatically.

Offline capture is a practical advantage at venues with poor connectivity; leads sync once the device is back online. Reps can scan several badges in one photo or upload badge photos from the camera roll, giving them more than one way to collect contacts. Lead qualification and enrichment extend the workflow beyond simple scanning.

Key features

Capture and follow-up

Individual includes email and LinkedIn enrichment, voice-to-text notes, AI summaries, and follow-up drafts. Team adds premium enrichment, a shared workspace, and event lead organization. These capabilities make BoothIQ a stronger fit for teams that need to coordinate event contacts, while solo users can access the main capture and drafting tools without a subscription.

Integrations and data controls

The integrations page includes Claude through MCP, HubSpot and Salesforce, Google Calendar and Gmail, Microsoft 365 Calendar and Outlook, and Slack notifications. MCP offers read-only, scoped access to meetings, contacts, events, and conversation summaries. Direct HubSpot and Salesforce sync, however, requires Enterprise; Individual and Team use CSV export. This is a meaningful limitation for organizations that expect event contacts to flow directly into their CRM.

BoothIQ says personal data is encrypted in transit and at rest, with access controls, security monitoring, and regular audits. It also says its AI providers cannot use submitted data to train their models under contract, and that BoothIQ does not train AI models on customer data. Following a deletion request, data is removed from active systems within 30 days and backups within 90 days, subject to stated exceptions.

Pricing

BoothIQ is freemium, with no free trial. Individual costs nothing and includes unlimited leads, AI summaries and follow-up drafts, email and LinkedIn enrichment, voice-to-text notes, offline mode, and CSV export of contact information only. Community support is included. It is a substantial free starting point for solo reps, though contact-only export and the absence of CRM sync constrain how easily contacts move into other systems.

Team costs $999 a month, billed monthly. It adds unlimited seats, events, and scans, a shared workspace, event lead organization, premium enrichment, full CSV export, and the ability to pause for up to three months. Priority support is included. The unlimited event and scan allowance may suit active event teams, but the monthly price is a major commitment compared with Individual, and CRM sync still requires an upgrade.

Enterprise has custom pricing and adds CRM sync, API access, event ROI tracking, custom reports and mappings, SSO, and a dedicated account manager, setup, and training. It is aimed at revenue teams that need those organizational controls and direct CRM connectivity; the move up from Team is necessary for HubSpot or Salesforce sync.

Platforms

BoothIQ supports Android and iOS, with an API also available. Offline capture is useful on mobile at venues where connectivity is unreliable, while the API is an Enterprise feature.

Who it's for

Individual is best for solo reps who want to capture leads and prepare follow-up without paying, and can work with contact-only CSV export. Team is positioned for event teams that need shared lead organization and unlimited seats, events, and scans, provided its $999 a month price fits the budget. Enterprise is the right tier for revenue teams that require CRM synchronization, API access, reporting, or SSO. BoothIQ is less suitable for teams that need CRM sync but cannot justify Enterprise.

Pros and cons

• Pros: Offline lead capture syncs after reconnection, supporting work in venues with weak connectivity.
• Pros: Multiple badges can be scanned in one photo, and badge photos can be imported from the camera roll.
• Pros: The free Individual plan includes unlimited leads, AI drafts, voice-to-text notes, and enrichment.
• Cons: HubSpot and Salesforce sync are Enterprise-only, leaving lower tiers with CSV export.
• Cons: Team costs $999 a month, a steep price for organizations that only need shared event lead handling.
• Cons: Individual's CSV export covers contact information only, limiting the data carried into another workflow.

Alternatives

For a broader set of event lead-capture options, browse Event Lead Capture Software.

• LeadSuccess may suit readers who want a free plan with five app licenses, ticket QR code capture, and Excel export, or broader platform support including web and Windows.
• LeadLens is worth considering for a lower-cost scan-based option: its free plan allows 25 lifetime scans, while Starter offers 200 scans per month for $29 a month.
• xh is a free, open-source command-line HTTP client, rather than an event lead-capture product.
• Meetopio offers a free seat with one active event, monthly voice-capture and scan limits, follow-up drafts, and CSV export; it may fit a reader comfortable with those caps.
• ExpoPlatform has a free plan for up to 30 participants and may be a fit when that participant ceiling matches the event.
• Mela is an iOS-only alternative with a free tier and a $9.99 a month individual plan.
• eventkrowd Lead Retrieval is a paid alternative with a 350.00 USD one-time QuickLeads App activation.
• Grip Onsite is another paid option.

Verdict

BoothIQ is a strong choice for solo reps who want a capable free capture-to-follow-up workflow, especially when offline use matters. Event teams get shared organization and unlimited usage on Team, but $999 a month is a substantial commitment. Look elsewhere if direct CRM sync is essential and Enterprise is out of reach.