Ayillo CRM

Ayillo CRM is a property-management platform for owners and operators who need leasing, rent collection, maintenance, and portfolio tools connected to shared property records. Its breadth is the draw; its unit-based pricing and separately billed options make the total cost worth checking against your operation.

Overview

Listings, applications, leases, payments, maintenance, renewals, and reporting share property records. That connected structure suits teams coordinating multiple stages of property operations better than a business looking for a standalone contact manager.

Core workspace starts at $49/mo for five units, while larger bundles are priced around 100 units. The bundles package substantial operational features, but additional units and optional modules are billed separately, so the best fit depends on which workflows you actually need.

Key features

Leasing and rent collection

Applications, screening, lease generation, e-signatures, and renewals cover the leasing process. Rent collection adds autopay, recurring charges, late fees, ledgers, and payouts. Together, they connect lease administration to ongoing resident accounts, a useful combination for full-service managers; teams that need only lead tracking may find the wider system unnecessary.

Maintenance and portfolio operations

Work-order routing, service-level agreements, spending approvals, and vendor invoices bring maintenance into the same operating picture as property records. Ayillo AI answers portfolio questions using live property data, while portfolio insights and owner reporting appear in the Growth bundle. These capabilities matter most to operators managing ongoing work across a portfolio, rather than owners with a simple, limited set of tasks.

Integrations and data transfer

Ayillo describes ecosystem integrations for multi-entity operators and gate-access integrations for self-storage facilities. Users can upload an export and preview mapped data before creating an account, then export their data back out. That provides a route to assess migration before committing, and an exit path if the platform no longer fits.

Pricing

There is no free plan. New professional workspaces receive a 30-day trial, but a payment card is required and a temporary authorization of approximately $1 is placed.

• Core workspace: $49 a month, billed $49/mo, includes the first five units, property, unit and resident records, document and photo storage, a resident portal, maintenance request intake, team accounts, and role permissions. Additional units start at $0.90/unit. This is the entry point for smaller operations needing shared records and resident requests, but it does not include the listed leasing, collection, and dispatch modules.
• Operate plan: $431 a month, billed $431/mo at 100 units, with 10% off the module subtotal. It includes Core workspace + 5 units, leasing and e-signature, rent collection and ledger, and maintenance and vendor dispatch. It suits operators prioritizing core rental operations without the broader portfolio and listing features in Growth.
• Growth plan: $541 a month, billed $541/mo at 100 units, with 15% off the module subtotal. It adds listings and syndication, portfolio insights and owner reporting, property websites, and an owner and investor portal to the Operate features. Choose it when those marketing and reporting tools are part of the workflow.
• Complete plan: $565 a month, billed $565/mo at 100 units, with 20% off the module subtotal. It includes Operate features plus listings and syndication, portfolio insights and owner reporting, employees, payroll and HR, and commissions and agent CRM. It is the broadest listed bundle, particularly relevant to organizations coordinating staff and agent workflows as well as property operations.

Ayillo says there are no setup fees, per-seat charges, or lease-signing fees. Additional units and optional modules cost extra. Payment-processing costs vary by method, currency, and country; the applicable transaction amount is shown before submission. That variability matters when estimating collection costs across different payment methods or locations.

Platforms

Ayillo is available on Android, iOS, and the web, giving teams mobile and browser access. The contact page says the team responds within one business day and provides a support email for workspace or account help.

Who it's for

Ayillo names property managers, property owners and investors, commercial managers, brokerages, HOAs, and community managers as audiences. Its connected leasing, payment, maintenance, and reporting workflows make most sense for teams that want those responsibilities organized around shared property records. A small owner who only needs basic recordkeeping may be paying for broader operational capacity than necessary.

Pros and cons

• Pros: Shared records connect leasing, payments, maintenance, renewals, and reporting, reducing the need to treat those workflows as separate systems.
• Pros: The 30-day trial and migration preview let prospective users assess setup and mapped data before fully committing.
• Pros: No per-seat or lease-signing charges make those particular costs predictable as teams use the workspace and execute leases.
• Cons: There is no free plan, and the trial requires a card and a temporary authorization of approximately $1.
• Cons: Additional units and optional modules are billed separately, while payment-processing charges vary by transaction conditions; the plan price alone may not represent total operating cost.
• Cons: The larger bundles are priced at 100 units, which may be more than a small operator needs if it requires their included modules.

Alternatives

For a wider comparison, browse Property Management CRM Software.

• Knock CRM is another paid option, with API, iOS, and web platforms.
• LeadSimple is worth comparing if its Phone + Inbox Core shared inbox, IVR phone menu, and contact history match your needs: it costs $29 a month, billed $35 month-to-month.
• RentSimple AI CRM is another paid option, available on API and web.
• Barefoot CRM is another paid option with Android, API, iOS, and web support.
• Cash Flow Portal CRM may suit readers seeking a freemium web-based option; its Syndication Portal is $499 a year, billed yearly.
• Funnel Leasing is another paid option with Android, API, iOS, and web support.
• Letfold is a paid option with a free trial and Android, iOS, and web support; its Starter plan is £29 a month, billed £29/month or £290/year.
• MagicDoor is another paid option with Android, API, iOS, and web support.

Verdict

Choose Ayillo if your team wants leasing, collections, maintenance, and portfolio work to draw on shared property records, and the unit-based bundles fit your needs. Its chief advantage is that operational breadth; look elsewhere if you need a free starting point or want to avoid separate unit, module, and transaction-processing costs.