YogaCRM

Overview

YogaCRM combines studio scheduling, student booking, check-in, payments, and messaging for solo yoga instructors and small studios. It is strongest for operators who want those day-to-day functions in one service, including mobile access for staff. Its broad workflow comes with several plan choices, but the monthly price figures supplied for two paid plans are unusual and merit confirmation before purchase.

Key features

Scheduling and bookings

Recurring classes, workshops, retreats, private sessions, and instructor assignments cover a wider schedule than classes alone. Rosters, capacity management, and automatic waitlist promotion can help a small studio manage attendance and fill cancellations; students can see real-time availability and book drop-ins, courses, and trials from web or mobile. That makes it a good fit for mixed class and appointment schedules, rather than a simple calendar-only need.

Attendance, payments, and communication

QR-code or tap check-in, guest and waiver capture, real-time capacity, and no-show follow-ups connect booking to the studio's arrival process. Payments include Stripe and pay-at-venue options, alongside memberships, passes, packages, invoices, and instructor payout reports. The breadth suits businesses handling several payment formats, though studios that only need a booking calendar may not need this much operational coverage.

WhatsApp, SMS, and email reminders, class and event updates, and announcement templates give studios several ways to keep students informed. Calendar synchronization with iCal and Google Calendar, PayPal payments, and Zoom integration extend the listed connections. YogaCRM also supports importing member, receipt, transaction, and calendar data from XLS, XLSX, or CSV files, which can reduce the burden of moving existing records.

Owner and staff access

The mobile app lets owners and team members manage classes, events, private sessions, students, bookings, schedules, check-ins, notifications, and account details. YogaCRM states that it uses encryption and access controls, and offers U.S.-based support seven days a week, with typical responses within six minutes or less. It says there are no contracts and that departing customers can receive a full customer-data export, useful safeguards for a studio wary of being locked in.

Pricing

YogaCRM has a free plan and a 30-day trial, with paid pricing presented as starting at $29/mo. The supplied Solo Teacher plan is shown as $2,919 a month, billed monthly, with “$10 saved”; it allows one team member, unlimited bookings, and 0% platform fee on online bookings. This is the fit for a solo instructor who values unlimited booking volume and wants to avoid a platform fee on online bookings, but the displayed amount conflicts with the stated starting price and should be confirmed directly.

Business Plan is shown as $3,929 a month, billed monthly, also with “$10 saved”; it raises the team limit to six while retaining unlimited bookings and a 0% platform fee on online bookings. It suits a small team needing more seats, but offers no extra booking volume over Solo Teacher. Pay As You Go has custom pricing: it charges 2.9% per successful transaction and includes unlimited team members, unlimited event listings, online payments, QR-code check-in, and reports and analytics. Its lack of a fixed listed price makes it harder to compare against the monthly plans; transaction-heavy businesses should weigh the percentage fee against a monthly option. The free-plan caps are not provided, so buyers should verify what it permits before relying on it for a working studio.

Platforms

YogaCRM is available on Android, iOS, and the web. Students can book from any device, while the mobile app gives studio owners and team members access to operational tools beyond booking.

Who it's for

YogaCRM is best suited to solo teachers and small studios that run recurring classes alongside workshops, retreats, or private sessions and want booking, attendance, payments, and student messaging together. Its six-seat Business Plan is the more relevant monthly tier for a small team; the Pay As You Go option may suit a business prioritizing unlimited team members, though its transaction-based charge deserves close attention. It is less compelling for operators who only need a basic calendar or who cannot confirm the plan pricing and free-plan limits before committing.

Pros and cons

• Broad studio workflow: Scheduling, bookings, check-in, payments, and student communications live in one platform, reducing the need to assemble those functions separately.
• Flexible attendance and payment handling: QR or tap check-in, pay-at-venue, memberships, packages, invoices, and payout reports address varied studio routines.
• Migration and exit provisions: Spreadsheet imports and a promised full data export make it easier to move records in and out.
• Unclear monthly figures: The supplied Solo Teacher and Business Plan amounts do not align with the stated $29/mo starting price, so buyers need to verify the actual charge.
• Unknown free-plan caps: Without those limits, studios cannot tell from the plan summary whether the free tier will support their real booking volume or staffing needs.
• Pay As You Go takes a percentage: A 2.9% fee per successful transaction can be a meaningful tradeoff for businesses processing frequent online payments.

Alternatives

For a broader comparison, browse Fitness Class Scheduling Software. Choose ClassWolf if a web-based free tier is enough for a very small operation: Cub is capped at three courses, disciplines, teachers, and 30 students, and excludes fee collection, reports, communications, and online payments. Resovu is worth considering for service businesses that can work within its web-based Free tier of three services, 45 bookings per month, and one team member, or its Starter tier at €12 a month for ten services, 300 bookings per month, and three team members.

DANZ is a paid alternative with Android, iOS, macOS, web, and Windows support; consider it if those platform options matter. Arketa may suit an individual willing to pay $49 a month, billed annually, and accept a 3% transaction fee plus Stripe fees for its one-login scheduling plan. Eversports Manager is another paid option, with a Light plan at €49 a month on annual billing and a 49-booking monthly cap. Pike13 is a paid alternative for buyers considering a 12-month contract; its Essential plan is $159 a month, billed monthly, with unlimited staff seats and client profiles. Waine Appointments is a web-based freemium alternative. Glofox is a paid Android and iOS alternative whose Essential tier includes booking, scheduling, member management, payment processing, payroll, and reporting.

Verdict

Choose YogaCRM if you are a solo instructor or small yoga studio that wants scheduling, bookings, attendance, payments, and student updates in one mobile-capable system, especially if importing existing records and exporting them later matter. Its main drawback is price clarity: confirm the monthly amounts, free-plan limits, and the implications of the 2.9% Pay As You Go fee before settling on a plan. Studios that need only a simpler booking tool, or cannot establish the final cost, should compare alternatives first.