ClassWolf
ClassWolf is a cloud platform for schools running recurring activities such as dance, yoga, fitness, martial arts, music and language classes.
What ClassWolf is
ClassWolf is a cloud platform for schools running recurring activities such as dance, yoga, fitness, martial arts, music and language classes. It brings scheduling, attendance, enrollment and class-pass management together. Recurring sessions are generated on a calendar and stay synchronized when the source course changes. Staff can mark attendance as present, absent, late or excused, add walk-ins and save entries automatically. Public course pages offer branded enrollment links, seat counts and waitlists, with automatic promotion from a waitlist and confirmation emails. Schools can offer class packs, time-based passes and unlimited memberships, with expiry dates and remaining balances visible. Teacher earnings can be calculated from fixed fees or percentages of collected fees and exported in monthly reports. The staff app and automated emails are available in English, Spanish, Italian, French and German. ClassWolf says customer data is hosted on EU-based infrastructure, can be exported at any time, and that it follows EU GDPR.
Good
- Recurring sessions sync when courses change
- Attendance supports walk-ins and multiple statuses
- Public enrollment pages include waitlists
- Teacher earnings can be exported in monthly reports
- Customer data can be exported at any time
Watch out
- Free plan limited to 30 students
- Free plan excludes fee collection and reports
- Web platform only
- No free trial
Who it suits
ClassWolf suits schools that organize recurring classes and need course scheduling, attendance and enrollment tools. It may also suit schools managing class passes and teacher payout reports.
Verdict
ClassWolf combines recurring-class administration with enrollment, attendance and pass tracking for schools. Its free plan has limits on users and features, while paid plans start at €99/mo.
Plans and prices
From ClassWolf's own pricing page, checked 15 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Cub | Free | up to 3 courses · 3 disciplines · 3 teachers · 30 students · public enrollment and waitlist · branded confirmation emails · excludes fee collection, reports, communications and online payments |
| Starter | €99 a month | unlimited students, courses, teachers and disciplines · fee collection · teacher payouts and reports · communications and marketing · audit trail · Telegram bot · €99/mo |
| Pro | €149 a month | Starter features · Verifactu/SDI invoicing integration · custom domain · unlimited video hosting and online-course sales · Telegram push alerts · online payments planned · €149/mo |
The facts
Each one read from ClassWolf's own pages, with the date it was checked.
What it does
- API documentation
- The legal notice refers to a published API or UI but the official site provides no discoverable API endpoint, SDK or developer documentation.checked 15 Oct 2026
- Attendance
- Staff can cycle attendance through present, absent, late and excused states from a phone, with automatic saving.checked 15 Oct 2026
- Authentication
- Sign-in uses passwordless magic links whose tokens expire after one hour.checked 15 Oct 2026
- Availability limitation
- The Cub tier is offered on a best-effort basis without a service-level agreement, and the terms disclaim uninterrupted availability.checked 15 Oct 2026
- Class packs
- The product supports class packs, time passes and unlimited memberships with expiry and balance tracking.checked 15 Oct 2026
- Dance capacity
- Partner-dance classes can track leader and follower capacity separately and use role-aware waitlists.checked 15 Oct 2026
- Data import/export
- Students, teachers and contacts can be imported by CSV and data can be exported at any time.checked 15 Oct 2026
- Data storage
- Customer data is hosted on EU-based infrastructure and can be exported at any time.checked 2 Oct 2026
- Deployment
- The service is described as a multi-tenant cloud platform with school-specific subdomains and no installation requirement.checked 15 Oct 2026
- Discounts
- Built-in discounts cover family, birthday and referral cases, with custom discounts also supported.checked 15 Oct 2026
- Enrollment
- Public course pages provide branded enrollment links, seat counts, waitlists and automatic waitlist promotion with confirmation emails.checked 2 Oct 2026
- GDPR roles
- Customer schools control their uploaded student and teacher data while Design Excellent Group SL processes it under GDPR Article 28.checked 15 Oct 2026
- Independent registry administrator
- The BORME notice names Luca Longo as sole administrator at incorporation.checked 15 Oct 2026
- Independent registry capital
- The BORME notice records initial share capital of €3,000.checked 15 Oct 2026
- Independent registry confirmation
- DatosCif independently repeats the Palma address, 2020 incorporation and Design Excellent Group SL registration details.checked 15 Oct 2026
- Independent registry incorporation
- Spain's official BORME records the company's start of operations on 4 November 2020.checked 15 Oct 2026
- Independent university record
- A University of Messina placement list identifies Design Excellent Group SL as a digital-services organization in Palma de Mallorca.checked 15 Oct 2026
- Insights
- Analytics include a day-by-hour attendance heatmap, teacher and style filters, birthdays and a teacher-earnings ledger export.checked 15 Oct 2026
- Integrations
- ClassWolf sends collections to existing invoicing tools such as Holded or an accountant; it states that it is not an invoicing system.checked 15 Oct 2026
- Languages
- The staff interface and automated emails are available in English, Spanish, Italian, French and German.checked 15 Oct 2026
The company
- Headquarters
- The registered office is Calle Blanquerna 53 1C, 07003 Palma de Mallorca, Spain.checked 15 Oct 2026
- Independent company activity
- Iberinform describes the company's objects as web, app, game, commerce and cybersecurity development plus online training.checked 15 Oct 2026
- Independent company classification
- Iberinform lists the legal form as Sociedad Limitada and the NIF as B02759603.checked 15 Oct 2026
- Independent company size
- Iberinform's public profile does not provide a numeric employee count.checked 15 Oct 2026
The full review of ClassWolf
Overview
ClassWolf is a cloud platform for schools that run recurring activities, from dance and martial arts to music and languages. It suits schools that need enrollment, attendance and class-pass administration alongside their schedules. Its strongest case is bringing those linked tasks together; schools that need a substantial free tier will quickly hit its caps.
Key features
Recurring sessions are generated on a calendar and stay synchronized when a course changes. That reduces the burden of maintaining a live schedule, especially for schools with many repeat classes. Attendance is designed for mobile use, with present, absent, late and excused statuses, inline walk-ins and automatic saving—useful for teachers taking a register on the move.
Public, branded course pages give schools enrollment links, seat counts and waitlists, with automatic promotion and confirmation emails when places open. Class packs, time-based passes and unlimited memberships track expiry and remaining balances. Together, these tools cover the path from booking to participation and payment entitlements rather than treating scheduling as an isolated job.
Teacher earnings can be calculated using fixed fees or a percentage of collected fees, then exported in monthly reports. ClassWolf can send collections to invoicing software such as Holded; EU electronic invoicing integrations for Verifactu and SDI are included with Pro. Starter includes a Telegram bot for classes, attendance and time clock; Pro adds push alerts. The staff app and automated emails support English, Spanish, Italian, French and German.
Schools can request free migration from an existing platform, and ClassWolf can build a public-facing website connected to enrollment. It uses passwordless magic links. Its privacy policy describes TLS encryption, encryption at rest where supported, role-based tenant access, network isolation, backups and audit logging. ClassWolf acts as a GDPR processor for school-uploaded data, hosts customer data on EU infrastructure and allows export at any time. These are useful safeguards for student records, though schools remain responsible for choosing a platform that meets their own requirements.
Pricing
Cub is free, but its ceiling is low: up to 3 courses, 3 disciplines, 3 teachers and 30 students. It excludes fee collection, reports, communications and online payments, so it is best treated as a small-scale starting point rather than a complete operating system for a school.
Starter costs €99/mo and removes the listed caps on students, courses, teachers and disciplines. It is the practical choice for schools that need room to grow and the core operating features, including the Telegram bot.
Pro costs €149/mo and adds EU electronic invoicing, a custom domain and unlimited video hosting. Online payments are coming soon, so schools should not choose Pro on the assumption that this feature is already available. No free trial is offered.
Platforms
ClassWolf is web-based, with booking channels across web and mobile.
Who it's for
ClassWolf is a good fit for schools running recurring group activities that want scheduling, enrollment, waitlists, attendance and pass balances in one cloud service. Its language coverage and migration offer can help schools moving from an existing platform. Very small schools can try Cub, but its 30-student cap and exclusion of fee collection and communications make it restrictive; schools needing a free, fully featured operation should look elsewhere.
Pros and cons
- Pro: Schedule changes synchronize with generated recurring sessions, reducing calendar upkeep for repeat courses.
- Pro: Enrollment, waitlists, attendance and pass balances connect key administration tasks in one platform.
- Pro: Free migration and EU-hosted, exportable data lower switching friction and support data portability.
- Con: Cub is limited to 30 students and omits fee collection, reports, communications and online payments.
- Con: Starter begins at €99/mo, a meaningful step up for schools that outgrow the free caps.
- Con: Online payments are not yet available, despite being an important part of many class-booking workflows.
Alternatives
For a smaller operation focused on appointment bookings, Resovu has a free plan with 3 services, 45 bookings per month and 1 team member; its Starter plan is €12.00 per month for 10 services, 300 bookings per month and 3 team members. Its booking quotas and card fee of 2,9 % + €0,15 on Free may suit a limited service roster, but ClassWolf is more directly organized around recurring school courses and attendance.
YogaCRM is an alternative for teachers who want Android and iOS apps as well as web access, with a free trial and a Solo Teacher plan priced at $10 per month.
DANZ is a paid alternative with Android, iOS, macOS, web and Windows access; its DANZ Solo plan is €49/month excluding VAT, with no commitment and monthly cancellation.
Arketa is worth considering if native Android and iOS access and a free trial matter; its Individual plan costs $49 per month billed annually and carries a 3% transaction fee plus Stripe fees.
Eversports Manager has native Android and iOS apps as well as web access. Its Light plan is €49 per month with annual billing and a limit of 49 bookings per month.
Pike13 is a paid option with Android, iOS, API and web access; its Essential plan is $159 per month on a 12-month contract.
Glofox is another paid alternative, with Android and iOS access and custom pricing.
Gymcatch may suit a studio seeking a low monthly price: its plan is £10.00 per month for unlimited bookings, customers and team members, with £2.00-per-month bolt-ons.
For broader category comparisons, see Fitness Class Scheduling Software and Yoga Studio Software.
Verdict
Choose ClassWolf if your school runs recurring courses and needs enrollment, waitlists, mobile attendance and pass tracking tied to the same schedule. Its connected administration and uncapped Starter plan are the main reasons to pay for it. Look elsewhere if you need online payments today, or if Cub’s strict limits make the €99/mo step to Starter hard to justify.
Getting started
- Visit the ClassWolf website.
- Choose the free Cub plan or a paid plan.
- Sign in using passwordless magic-link authentication.
- Use the web platform to set up courses and recurring sessions.
- Create public course pages for enrollment, if needed.
Limits worth knowing
Cub is free for up to three courses, three disciplines, three teachers and 30 students. It excludes fee collection, reports, communications and online payments. Pro lists online payments as coming soon.
Questions
Is ClassWolf free?
Yes. The Cub plan is free and supports up to three courses, three disciplines, three teachers and 30 students.
How much do the paid plans cost?
Starter costs €99/mo and Pro costs €149/mo.
Which platforms does ClassWolf support?
ClassWolf is available on the web.
Can schools manage waitlists and recurring classes?
Yes. Recurring sessions are generated on a calendar, and public course pages support seat counts and waitlists with automatic promotion and confirmation emails.
Does ClassWolf integrate with invoicing software?
It sends collections to existing invoicing software such as Holded. Verifactu and SDI integrations are listed for Pro.
Where is customer data hosted?
Customer data is hosted on EU-based infrastructure and can be exported at any time.
