Workplacify
Workplacify is an open-source desk scheduling platform for hybrid workplaces.
What Workplacify is
Workplacify is an open-source desk scheduling platform for hybrid workplaces. Employees can reserve desks, while organizations manage offices, floors, assigned desks, and floor maps. Managers can control how far ahead employees book, limit bookings to selected days, and allow past bookings. These settings currently apply to a whole office, rather than individual departments or zones. Its free Community Edition can be downloaded, modified, and self-hosted, with unlimited users and desks; support is through community forums and GitHub. The site offers a three-month free trial without a credit card. Listed plans include Large companies at $5 a month, billed per 10 users, and Starter at $10 a month, also billed per 10 users. Enterprise pricing is tailored and not stated; that plan lists SSO and self-hosting support. The company says Enterprise support includes dedicated assistance and guaranteed SLAs. Workplacify is headquartered in Berlin, Germany. Its privacy policy says data is stored in a DigitalOcean database in Frankfurt and that users can request deletion. It also says the service collects identification information, text entered into tracking, and Google Analytics data.
Good
- Community Edition allows self-hosting and modification.
- Unlimited users and desks in the Community Edition.
- Managers can set booking windows and selected days.
- Supports multiple offices, floors, and floor maps.
- Three-month trial requires no credit card.
Watch out
- Booking rules apply to an entire office.
- Slack integration for Large companies is listed as coming soon.
- Enterprise pricing is tailored and not listed.
Who it suits
The self-hosted Community Edition is described as suitable for smaller businesses and technically capable organizations. Enterprise is aimed at larger organizations needing features such as SSO and dedicated support.
Verdict
Workplacify combines desk reservations with office and floor management, and offers a self-hosted Community Edition. Consider the office-wide booking rules and the difference between community and paid support when evaluating it.
Plans and prices
From Workplacify's own pricing page, checked 11 Oct 2001.
| Plan | Price | What it gives you |
|---|---|---|
| Community Edition | Free | Self-hosted · Core desk booking, user management, and basic analytics · Unlimited users and desks |
| Large companies | $5 a month | For organizations with > 200 employees · Unlimited offices, floors, and colleagues · Desk scheduling · Advanced workplace analytics, Slack integration, and monthly email reports coming soon · per 10 users/month |
| Starter | $10 a month | Up to 10 offices · Up to 50 floors · Up to 200 colleagues · Desk scheduling · Invitation templates · Basic Workplace Analytics coming soon · per 10 users/month |
| Enterprise | Priced on request | Unlimited offices and floors · SSO · Self-hosting support · Workplacify creates floor plans · 25+ communication templates and custom SSO providers coming soon · Tailored to your needs |
The facts
Each one read from Workplacify's own pages, with the date it was checked.
What it does
- Booking rules
- Office Settings let managers limit how far ahead employees can book, restrict bookings to selected days, and allow past bookings.checked 11 Oct 2001
- Data collected
- The privacy policy says Workplacify collects personal identification information, text entered into its tracking functionality, and Google Analytics data.checked 11 Oct 2001
- Notable booking limit
- Office Settings currently apply to an entire office; the company says more granular rules for departments or zones are being explored.checked 11 Oct 2001
- Office management
- The product supports managing multiple offices with multiple floors.checked 11 Oct 2001
- Open source
- The company says its source code is publicly available for review, and its Community Edition can be downloaded, modified, and self-hosted.checked 11 Oct 2001
- Privacy and storage
- The privacy policy says user data is stored in a DigitalOcean database in Frankfurt, Germany, and users may request data deletion.checked 11 Oct 2001
- Purpose
- Workplacify is an open-source desk scheduling platform for hybrid workplaces that helps employees reserve desks and organizations manage office use.checked 11 Oct 2001
- Slack
- Slack integration is listed as coming soon for the Large companies plan.checked 11 Oct 2001
- SSO
- The Enterprise plan lists SSO, and the company describes integrations with identity providers such as Okta or Azure AD.checked 11 Oct 2001
- Support
- The company says Community Edition support is through community forums and GitHub, while paid Enterprise support includes dedicated assistance and guaranteed SLAs.checked 11 Oct 2001
- Target users
- The company describes the free self-hosted edition as suitable for smaller businesses and technically capable organizations, and its Enterprise offering as intended for larger organizations.checked 11 Oct 2001
Money
- Floor planning
- Users can assign desks to floors and create floor maps.checked 11 Oct 2001
- Trial
- The site offers a three-month free trial with no credit card required and says customers can cancel at any time.checked 11 Oct 2001
The company
- Headquarters
- Berlin, Germanychecked 28 Sep 2001
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