Signally

Overview

Signally is for organizations that want centrally managed email signatures and promotional banners across teams. It is strongest when employee details already live in Microsoft Entra ID or Google Directory; the free editor, by contrast, suits people willing to install signatures manually. The paid plan brings the administration and campaigns that make Signally useful at company scale.

For a broader category comparison, see our Email Signature Management Software guide.

Key features

Build and govern signatures

A drag-and-drop editor assembles signatures from blocks without requiring HTML. Directory-fed fields can populate employee details from Microsoft Entra ID or Google Directory, reducing manual upkeep. Administrators can assign templates by subsidiary, brand, department, country, or group, then lock selected fields. That balance suits organizations with distinct teams or brands that still need central control over key information.

Run targeted banner campaigns

Banner campaigns can be scheduled, targeted by team, and measured with click statistics. This makes signatures a channel for coordinated promotions as well as routine contact details; organizations that only need a static signature may not need the subscription features.

Deploy through familiar mail platforms

Signally provides a Microsoft 365 and Outlook add-in and a Google Workspace and Gmail add-on. Google administrators can install the add-on domain-wide and assign templates by organizational unit or group. Signatures can be previewed for Outlook on Windows and Mac, Outlook Web, Gmail, Apple Mail, iOS, and Android.

Email handling and data location

Signally says it does not read, analyze, or store email content, and messages do not pass through its servers. Its infrastructure is in France, and service data stays within the European Union. Those are relevant assurances for organizations assessing email-related tools.

Pricing

The Free signature editor costs free, is billed free, and requires no credit card. It covers creating and installing signatures manually, but not automatic company-wide deployment or campaigns. It is a practical starting point for individuals or small teams comfortable managing installation themselves, not a free route to centralized administration.

The paid Signally plan includes all features and is priced by mailbox receiving a managed signature: shared mailboxes and aliases are not billed separately. Rates are €1.50 excl. VAT per user / month for 1–10 users, €1.25 for 11–50, €1.00 for 51–100, €0.75 for 101–500, and €0.50 for 500+ users. The declining rate favors larger deployments, while the per-user model makes headcount central to the cost. Support is included at every headcount.

Platforms

Signally supports Android, iOS, macOS, web, and Windows. Its integrations cover Microsoft 365 and Outlook, plus Google Workspace and Gmail, with signature previews spanning major desktop, web, and mobile mail clients.

Who it's for

Signally is best suited to organizations that want centrally assigned signatures, directory-based employee fields, and team-targeted banner campaigns under one system. Its template controls also fit companies managing multiple brands or departments. It is less suitable for users who need free automated deployment, since the free plan is manual, or for teams that only want a basic signature and have no use for campaign management.

Pros and cons

• Pros: Directory-synced fields and locked template elements help maintain consistent company details across groups.
• Pros: Scheduled, team-targeted campaigns with click statistics add measurable promotional use to signature management.
• Pros: Shared mailboxes and aliases do not incur separate charges, and support is included at every headcount.
• Cons: The free editor requires manual creation and installation, so it does not provide centralized rollout or campaigns.
• Cons: The paid plan's per-user pricing means larger managed-mailbox counts drive the bill, even as the unit price falls with headcount.

Alternatives

Signitic is another freemium choice with a free plan for up to 19 employees, one signature template, and one banner campaign; its free tier displays a Signitic badge. Consider it if those caps fit a small rollout.

Scribe offers a free plan for up to two users and one template, making it an option for a very small team. Lastline has a web-based free Starter tier with three seats, ten templates, basic analytics, and ten AI signature generations per month; consider it if those limits and web platform suit your needs.

Email Signature Rescue has no free plan, while Signivo is paid and offers a free trial. Sigsync is also paid, with a free trial and a monthly plan. WiseStamp offers a free trial but no free plan. Spreadly Email Signatures is another paid option with a free trial.

Verdict

Choose Signally if your organization needs managed signatures tied to directory data, controlled templates, and targeted banner campaigns, especially across multiple teams or brands. Its manual free editor is a useful way to create signatures without a subscription, but centralized deployment requires the paid plan. Look elsewhere if you need automation at no cost or only need a simple, manually maintained signature.