Resource Guru
Resource Guru is resource management software for planning, scheduling, and delivering work while showing team capacity and availability.
What Resource Guru is
Resource Guru is resource management software for planning, scheduling, and delivering work while showing team capacity and availability. Flexible scheduling helps identify and resolve conflicts. Capacity planning visualizes workloads and utilization to reveal resource gaps. Project planning covers phases, tasks, milestones, timelines, and budget tracking. Timesheets can fill from booked work and include submission and approval workflows. Integrations include Outlook Calendar, Google Calendar, Jira, Zapier, Asana, monday.com, ClickUp, Trello, Slack, and Microsoft Teams. A REST-style API and MCP server connect AI tools such as ChatGPT and Claude to schedule data. The service is available through web and API access. Pricing starts at 4.16/mo (annual), with a 30-day trial and no free plan. Listed plans include Grasshopper at $5 per person monthly, Blackbelt at 8.00 USD, Master at 12.00 USD, and Enterprise with contact pricing. Chat and email support are included across plans.
Good
- Flexible scheduling identifies resource conflicts
- Capacity views show workloads and utilization
- Project planning includes milestones and budgets
- Timesheets support submission and approval
- Calendar and work-tool integrations
Watch out
- No free plan
- Pricing counts people and other resources
- Enterprise pricing requires contacting sales
- Grasshopper has seven days of activity history
Who it suits
It suits agencies, consultants, construction, engineering, and information technology teams planning resources, workloads, projects, and timesheets.
Verdict
Resource Guru brings scheduling, capacity planning, project tracking, timesheets, integrations, and API access together for resource-focused teams. A 30-day trial is available, with pricing varying by people and other resources.
Plans and prices
From Resource Guru's own pricing page, checked 9 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Grasshopper | $5 a month | Unlimited projects · Unlimited clients · 1 placeholder · 7 days activity history · No reports · per person, per month¹; other resources $2.50 each |
| Blackbelt | $8 a month | Unlimited projects · Unlimited clients · 5 placeholders · 90 days activity history · Timesheets and reports · 10 custom fields · per person, per month¹; other resources $4 each |
| Master | $12 a month | Unlimited projects · Unlimited clients · 10 placeholders · Unlimited activity history and custom fields · SSO · Phone support · per person, per month¹; other resources $6 each |
| Enterprise | Priced on request | Custom placeholders · Enterprise API · Dedicated customer success manager · Setup, rollout and training · Priority support · SLAs and custom contracts · Contact Sales |
The facts
Each one read from Resource Guru's own pages, with the date it was checked.
What it does
- API and AI
- The product offers a REST-style API and an MCP server that connects AI tools such as ChatGPT and Claude to schedule data.checked 9 Oct 2026
- Hosting
- Resource Guru says it is hosted on Google Cloud Platform and reports historical uptime exceeding 99.99%.checked 9 Oct 2026
- Integrations
- Listed integrations include Outlook Calendar, Google Calendar, Jira, Zapier, Asana, monday.com, ClickUp, Trello, Slack and Microsoft Teams.checked 9 Oct 2026
- Intended users
- The company lists agencies, consultants, construction, engineering and information technology among the industries it serves.checked 9 Oct 2026
- Pricing limits
- Pricing is based on the number of people and other resources in the account, including people who do not log in; additional placeholders beyond each plan’s allowance are charged at the per-person rate.checked 9 Oct 2026
- Product
- Resource Guru is resource management software for planning, scheduling and delivering work, with visibility into team capacity and availability.checked 9 Oct 2026
- Scheduling
- The product supports flexible resource scheduling, including conflict identification and resolution.checked 9 Oct 2026
- Security
- Resource Guru states that it is SOC 2 Type II and GDPR compliant and uses encryption in transit and at rest.checked 9 Oct 2026
- Security testing
- The company says it conducts annual independent penetration testing and weekly third-party vulnerability scanning.checked 9 Oct 2026
- Support
- Chat and email support are included across plans; phone support is listed for Master and Enterprise plans.checked 9 Oct 2026
- Timesheets
- Timesheets can auto-fill from booked work and include submission and approval workflows.checked 9 Oct 2026
Money
- Capacity planning
- Capacity planning features visualize availability, workloads and utilization to help identify resource gaps.checked 9 Oct 2026
- Project planning
- Project planning includes phases, tasks, milestones, timelines and budget tracking.checked 9 Oct 2026
The company
- Founded
- 2012checked 28 Sep 2026
- Headquarters
- London, England, UKchecked 28 Sep 2026
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