Proof Approve
Proof Approve is a web app for custom-product businesses that need customers to review proofs and record decisions with an order.
What Proof Approve is
Proof Approve is a web app for custom-product businesses that need customers to review proofs and record decisions with an order. Customers use a private link without creating an account to approve a proof or ask for changes. Each approval or denial requires a typed full-name signature, and denials also require notes about the requested changes. The app accepts PDF, PNG, JPG, and JPEG files, subject to a configured upload-size limit. Proof history can record sending, opening, resending, approval, denial, and revocation, with timestamps and technical context such as IP address and browser details. The Free plan includes five proof sends per month, one seat, private links, signed decisions, and 60-day retention. Starter costs $12 a month and includes 50 monthly sends and personalized proof watermarking. Studio costs $29 a month and adds automatic reminders; Shop costs $79 a month and includes white-label branding and priority support. The service is designed to work alongside existing design, quoting, invoicing, scheduling, or production tools. Its maker cautions that typed-signature records do not guarantee legal sufficiency in every jurisdiction or transaction.
Good
- Customers can review proofs without creating an account.
- Denials require notes explaining requested changes.
- History can include timestamps and technical context.
- Studio and Shop include automatic reminders.
Watch out
- Free plan allows five proof sends per month.
- Uploads are subject to a configured size limit.
- Typed signatures are not guaranteed legally sufficient everywhere.
- No video proofing.
Who it suits
Proof Approve is aimed at custom-product businesses such as screen printers, embroiderers, sign shops, engravers, designers, and personalized-product sellers. It may suit teams that need customer proof decisions recorded alongside orders.
Verdict
Proof Approve provides private-link proof review and signed decisions, with plan limits based on sends, seats, and retention. Its typed-signature records do not guarantee legal sufficiency in every jurisdiction or transaction, so consider that limitation when using approvals.
Plans and prices
From Proof Approve's own pricing page, checked 3 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Free | Free | 5 proof sends/month · 1 seat · 60-day retention · private links · signed decisions |
| Starter | $12 a month | 50 proof sends/month · 1 seat · 365-day retention · personalized proof watermarking · monthly; no annual commitment |
| Studio | $29 a month | 200 proof sends/month · 3 seats · 730-day retention · automatic reminders · monthly; no annual commitment |
| Shop | $79 a month | 1,000 proof sends/month · 10 seats · 3,650-day retention · automatic reminders · white-label branding · priority support · monthly; no annual commitment |
The facts
Each one read from Proof Approve's own pages, with the date it was checked.
What it does
- Compliance and signatures
- Proof Approve says its typed-signature record does not guarantee legal sufficiency in every jurisdiction or transaction.checked 3 Oct 2026
- Files
- The FAQ says the application accepts PDF, PNG, JPG, and JPEG proof files, subject to a configured upload size limit.checked 3 Oct 2026
- Integrations
- Proof Approve is designed to work alongside existing tools for design, quoting, invoicing, scheduling, or production.checked 3 Oct 2026
- Limits
- A new emailed proof request counts as one send; opening, responding, revisiting, or using the included resend action does not count again.checked 3 Oct 2026
- Purpose
- Proof Approve lets custom-product businesses send proofs to customers, collect revision requests or signed approvals, and keep proof history with the order.checked 3 Oct 2026
- Reminders and branding
- Studio and Shop plans include automatic reminders, while Shop adds logo, colors, email footer, and white-label client pages.checked 3 Oct 2026
- Security
- The maker describes long random revocable proof links, validated file delivery, hashed subscriber passwords, CSRF protections, HTTPS, and business-account record separation.checked 3 Oct 2026
- Sign-off
- Approval and denial require a typed full-name signature, and denials require notes explaining requested changes.checked 3 Oct 2026
- Support
- The Shop plan includes priority support.checked 3 Oct 2026
- Tracking
- Proof activity can include sent, opened, resent, approved, denied, and revoked events, with timestamps and technical context such as IP address and browser information.checked 3 Oct 2026
- Who it serves
- The product targets custom-product businesses such as screen printers, embroiderers, sign shops, engravers, designers, and personalized-product sellers.checked 3 Oct 2026
- Workflow
- Customers review a proof through a private link without creating an account and can approve it or request changes.checked 3 Oct 2026
Alternatives to Proof Approve
- 1
Artwork Flow
Free planAndroidiOSWeb8.0From $30 a month - 2
Cage
Free planiOSWebExtension7.8From $8 a month - 3
Ashore
Free planAndroidiOSWebAPI7.5From $15 a month - 4
Ziflow
Free planAndroidiOSWebAPI7.5From $199 a month - 5
StreamWork
Free planWebAPIExtension7.2From $219 a month - 6
Approval Studio
AndroidiOSWebAPI7.1From $60 a month