OrgChartBuilder

Overview

OrgChartBuilder is a browser-based tool for building, annotating and sharing organizational charts from CSV data. It suits HR and people-ops teams that need to plan restructures, as well as small organizations seeking a straightforward way to chart roles. Its import, scenario and security features are compelling, but the Free plan’s 200-employee cap and 90-day inactivity deletion call for care.

Key features

CSV import detects columns in HRIS exports and saves mappings for one-click re-imports. Documentation names Workday, BambooHR, HiBob and Personio, as well as plain spreadsheets, as compatible inputs. That can reduce repeated setup for teams working from those exports, though OrgChartBuilder does not offer HRIS sync.

Scenario modelling lets teams create private restructure drafts and compare changes with colour-coded, side-by-side diffs, alongside redundancy cost analysis. This makes the product more useful for evaluating organizational changes than a charting tool focused only on presenting the current structure.

Vacant roles can appear as first-class nodes, with support for role sharing and interim appointments. Exports include multi-page PDF and CSV; scalable SVG is available on Pro and higher plans, so Free users give up that format.

Team and Company plans support collaborative editing, but only one person edits at a time while others have read-only views. That enables shared review without simultaneous editing. The security design encrypts charts in the browser using XChaCha20-Poly1305 and Argon2id-derived keys, with only encrypted bytes stored on the server. Share-link decryption keys sit after the URL hash, which browsers do not send to servers.

Pricing

OrgChartBuilder is freemium, with no free trial. Free costs nothing, billed forever, and includes 200 employees, one user and community support. Its 90-day inactivity retention is the important trade-off: encrypted data is deleted after 90 days without login, with warning emails on days 75 and 88. It is a reasonable starting point for a small chart, but not a safe fit for anyone who may leave the account idle.

Pro costs $99 a year, billed yearly at approximately $8.25/month, excluding tax. It raises the employee cap to 1,000, retains one user, adds unlimited data retention and email support. This is the clearest step up for a solo user who needs more capacity or durable storage; it does not add collaborators.

Team costs $499 a year, billed yearly, excluding tax, for up to 10 users and 5,000 employees. It adds collaborative editing, but keeps editing to one person at a time; others have read-only views. Company costs $5,999 a year, billed yearly, excluding tax, and includes unlimited users, employees and version history, self-hosting, SSO/SAML, Microsoft Entra ID import and priority support. It is aimed at organizations that need those deployment and identity options, rather than teams simply looking for more editors. The listed employee limit is 1,000; the plan-specific caps are 200 for Free, 1,000 for Pro, 5,000 for Team and unlimited for Company.

Platforms

OrgChartBuilder runs on the web and can also be self-hosted through the Company plan. Its browser-based workflow fits teams that work with CSV files; Company adds a self-hosting route for organizations that require it.

Who it's for

HR and people-ops teams are the natural audience, especially those using supported HRIS exports and modelling restructures or vacancies. The product is also positioned as simple enough for a 10-person startup. A solo user may find Pro sufficient, while teams needing shared access can consider Team; organizations requiring self-hosting, SSO/SAML or unlimited scale are the target for Company. It is a weaker fit for buyers who require live HRIS sync or simultaneous editing.

Pros and cons

• Pros: Saved CSV mappings make repeat imports more efficient, and support for named HRIS exports broadens its usefulness beyond manually prepared spreadsheets.
• Pros: Private scenario drafts, visual diffs and redundancy cost analysis support restructure planning, not just chart publication.
• Pros: Browser-side encryption and share links whose decryption keys are kept out of server requests provide a considered security approach.
• Cons: Free data is deleted after 90 days without login, so occasional users must keep signing in or risk losing stored charts.
• Cons: Pro remains limited to one user, while Team collaboration permits only one editor at a time and read-only access for others.
• Cons: HRIS sync is not offered, and SVG export starts at Pro, limiting automation and export flexibility on Free.

Alternatives

For a wider comparison, see Org Chart Software. Organimi is another web-based freemium option; its Free plan supports 25 employees, one admin user and one org chart, making it a smaller-capacity starting point.

orgchart.live offers a free web plan with unlimited people and charts, spreadsheet/CSV/Excel import, live editing and PNG export; choose it when those free-plan capabilities matter more than OrgChartBuilder’s scenario modelling or encrypted storage approach. Functionly is a web-based freemium option with a free trial and an Enterprise plan priced at $79 a month billed annually for 20+ user seats; consider it when a larger seat-based plan and trial are priorities.

OrgChart Agile is a paid web and API option with a free trial; its Core plan is €12 a year per tenant, billed annually, and shows up to 100 boxes, one Org Designer / Power User, and unlimited Editors and Managers. OrgChart is a paid web alternative whose Core plan is $105 a year billed annually, starts at $105 /mo for 100 employees charted, and includes one data source integration, unlimited automated org charts and two access groups.

Workleap Pingboard is a freemium alternative available on Android, iOS, web and API; its Standard plan is $4,999 a year billed annually and starts at $4,999 USD with an org chart, people directory and SSO. Org Chart Studio offers a free web plan for up to 250 people with watermarked PNG, plus a 1-Day option at 1.00 USD one-time for clean exports over 24 hours, suited to a short export need. Built for Teams is a paid web alternative with a free trial and custom pricing based on organization size, selected modules and contract length.

Verdict

OrgChartBuilder is a strong fit for HR and people-ops teams that need to import CSV-based structures, explore private reorganization scenarios and share protected charts. Choose Pro for a solo user who needs up to 1,000 employees and unlimited retention, or Company when self-hosting, SSO/SAML and unlimited scale justify its price. Look elsewhere if you need HRIS sync, multiple simultaneous editors, or a Free plan that retains data indefinitely.