Open Meeting
Open Meeting provides room booking, visitor management, and space-use tracking for shared offices, co-working spaces, and multi-site organisations.
What Open Meeting is
Open Meeting provides room booking, visitor management, and space-use tracking for shared offices, co-working spaces, and multi-site organisations. Its visual seven-day calendar displays rooms side by side and prevents booking conflicts. Bookings can send ICS invitations, and calendar subscriptions work with Outlook, Google Calendar, and Apple Calendar. Rooms can also receive booking requests by email and automatically accept or decline them based on availability; DKIM verification is supported. A receptionist dashboard handles guest check-in and check-out, status tracking, and overstay alerts. Analytics cover room utilisation, booking charts by hour and day, amenity popularity, and underused rooms. Optional ESP32 touchscreen displays show room status and allow one-tap booking, with remote firmware updates. Identity integrations include LDAP, OIDC, and SAML 2.0, with providers such as Azure AD, Okta, Keycloak, Google Workspace, and ADFS. The MIT-licensed software runs on the web or can be self-hosted with Docker. SQLite is the default database; PostgreSQL, MySQL, MariaDB, and MSSQL are also listed. Self-hosting is free forever.
Good
- Calendar prevents room booking conflicts.
- Supports Outlook, Google Calendar, and Apple Calendar.
- Includes visitor check-in and overstay alerts.
- Self-hosted tier includes analytics and audit logs.
- Supports LDAP, OIDC, and SAML 2.0.
Watch out
- Self-hosted tier has no managed hosting or automatic backups.
- Self-hosted tier has no SLA guarantee.
- Hosted plans are marked Coming Soon.
Who it suits
Open Meeting suits shared offices, co-working spaces, and multi-site organisations that need room booking and visitor management. Self-hosting is an option for teams able to manage their own deployment.
Verdict
Open Meeting covers room scheduling, visitor tracking, and space analytics, with a free self-hosted tier and paid hosted options listed as Coming Soon. Teams considering self-hosting should note that managed hosting, automatic backups, and an SLA guarantee are not included.
Plans and prices
From Open Meeting's own pricing page, checked 7 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Self-Hosted | Free | Unlimited rooms & users · IoT device support · LDAP, OIDC, SAML SSO · Analytics & audit logs · Community support via GitHub · No managed hosting, automatic backups, or SLA guarantee · Free forever |
| Shared Site | €39.99 a month | One business park · Unlimited rooms & users · EU-owned & operated servers · Automatic daily backups · Email support (2 business days) · Coming Soon · € 39.99 / month |
| Standalone Server | €89.99 a month | Dedicated server · Unlimited rooms & users · Automatic daily backups · Email support (2 business days) · Custom domain & SSL · Coming Soon · € 89.99 / month |
The facts
Each one read from Open Meeting's own pages, with the date it was checked.
What it does
- Analytics
- Built-in analytics include room utilisation, hourly and daily booking charts, amenity popularity, and underutilised room detection.checked 7 Oct 2026
- Calendar support
- Bookings send ICS invitations, and calendar subscriptions work with Outlook, Google Calendar, and Apple Calendar.checked 7 Oct 2026
- Deployment
- Open Meeting can be deployed with Docker and uses SQLite by default; the README also lists PostgreSQL, MySQL, MariaDB, and MSSQL options.checked 7 Oct 2026
- Email booking
- Rooms can accept calendar invitations by email and automatically accept or decline them based on availability; DKIM verification is supported.checked 7 Oct 2026
- Integrations
- Identity integrations include LDAP, OIDC, and SAML 2.0, with named providers including Azure AD, Okta, Keycloak, Google Workspace, and ADFS.checked 7 Oct 2026
- Intended users
- The maker describes it as built for shared offices, co-working spaces, and multi-site organisations.checked 7 Oct 2026
- Open source
- Open Meeting is MIT-licensed, and the site describes the software as free and open source forever.checked 7 Oct 2026
- Purpose
- Open Meeting provides meeting room booking, visitor management, and space utilisation tracking for modern offices.checked 7 Oct 2026
- Room booking
- Its visual 7-day calendar displays rooms side by side and prevents booking conflicts automatically.checked 7 Oct 2026
- Room displays
- Optional ESP32 touchscreen devices show room status and support one-tap booking, with remote over-the-air firmware updates.checked 7 Oct 2026
- Security
- The product describes TOTP two-factor authentication, structured audit logging, and GDPR features including personal-data export and soft-delete with anonymisation.checked 7 Oct 2026
- Support and hosting
- The self-hosted tier lists community support via GitHub, while the hosted tiers list email support with a two-business-day response and are marked Coming Soon.checked 7 Oct 2026
- Visitor management
- The product includes a receptionist dashboard with guest check-in and check-out, status tracking, and overstay alerts.checked 7 Oct 2026
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