OctopusPro
OctopusPro is cloud-based practice management software for psychologists, counselling clinics, therapy providers and mental health service businesses.
What OctopusPro is
OctopusPro is cloud-based practice management software for psychologists, counselling clinics, therapy providers and mental health service businesses. Its live scheduling and dispatch board supports drag-and-drop bookings, list view and practitioner workload management. The appointment workflow can hold client profiles, appointment history, intake notes and forms, telehealth links, signatures, attendance records, invoices and payments. It supports telehealth appointments, virtual counselling, online intake calls and remote mental health service workflows. Google Calendar and Outlook Calendar can sync appointments and availability. Listed payment gateways include Stripe, PayPal, Authorize.Net, Square, Checkout.com, eWAY, WePay and Tap; Xero and QuickBooks are named as accounting integrations. OctopusPro says information is stored on secure servers with SSL certificates and encrypted in transit, and role-based permissions control staff access to records. Plans include a Starter option at $36.25 a month, Established seats at $60 a month for an admin and $6 a month for a fieldworker, and Unlimited Users at $99 a month with a usage-based booking fee or commission. A 14-day trial requires no credit card; the branded customer-facing app is unavailable during the trial.
Good
- Scheduling board includes drag-and-drop bookings.
- Stores intake details, appointment history and attendance records.
- Syncs with Google Calendar and Outlook Calendar.
- Lists multiple payment gateway integrations.
- 14-day trial requires no credit card.
Watch out
- No free plan is listed.
- Branded customer-facing app is unavailable during the trial.
- Unlimited Users includes a usage-based booking fee or commission.
Who it suits
OctopusPro suits psychology and counselling practices managing appointments, client records, payments and virtual services. Its role-based permissions and workload view may also suit practices coordinating multiple staff members.
Verdict
OctopusPro brings scheduling, client administration, payments and virtual-service workflows together for mental health practices. The trial covers system features, but excludes the branded customer-facing app.
Plans and prices
From OctopusPro's own pricing page, checked 7 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Starter | $36.25 a month | For owner-operators · Includes 1 Admin + 1 Fieldworker · $36.25 per month |
| Established — admin seat | $60 a month | Per-seat pricing for growing teams · billed monthly |
| Established — fieldworker seat | $6 a month | Per-seat pricing for growing teams · billed monthly |
| Unlimited Users — platform | $99 a month | Unlimited admin users · Unlimited fieldworker users · Choose either the booking-fee or commission usage model |
| Unlimited Users — booking fee | $1 a month | Usage-based pricing · Applies only to Unlimited Users; choose one usage model |
| Established | $60 a month | For growing teams · Unlimited users · $60 USD per admin seat / month; $6 USD per fieldworker seat / month |
| Unlimited Users | $99 a month | Large crews & contractor networks · Unlimited users · Usage-based booking fee or commission · $99 USD platform fee / month |
| Starter | $348 a year | For owner-operators · Includes 1 Admin + 1 Fieldworker · Or $348 per year (save 20%) |
| Established | $600 a year | For growing teams · Unlimited users · $600 USD per admin / year (-17%); $60 USD per fieldworker / year (-17%) |
| Unlimited Users | $999 a year | Large crews & contractor networks · Unlimited users · Usage-based booking fee or commission · $999 USD platform fee / year (-16%) |
| Unlimited Users — commission | — | Usage-based pricing |
The facts
Each one read from OctopusPro's own pages, with the date it was checked.
What it does
- Accounting integrations
- OctopusPro pricing lists accounting integrations including Xero and QuickBooks.checked 7 Oct 2026
- API
- OctopusPro's help page describes a REST open API and webhooks for custom integrations and workflow automation.checked 7 Oct 2026
- Calendar integrations
- The psychologist product page names Google Calendar and Outlook Calendar integrations for syncing appointments and availability.checked 7 Oct 2026
- Paid from
- 6checked 20 Sep 2026
- Payment integrations
- The page lists Stripe, PayPal, Authorize.Net, Square, Checkout.com, eWAY, WePay, and Tap as payment gateway integrations.checked 7 Oct 2026
- Permissions
- The psychologist page says role-based user permissions provide staff access control for records and information.checked 7 Oct 2026
- Product
- OctopusPro is cloud-based practice management software for psychologists, counselling clinics, therapy providers, and mental health service businesses.checked 7 Oct 2026
- Scheduling
- It provides a live scheduling and dispatch board with drag-and-drop bookings, list view, and practitioner workload management.checked 7 Oct 2026
- Security
- OctopusPro says personal information is stored on secure servers with SSL certificates and information transferred between users and the service is encrypted.checked 7 Oct 2026
- Support
- OctopusPro says it offers onboarding, setup, training, and advanced requirements support for psychology practices.checked 7 Oct 2026
- Virtual services
- OctopusPro supports telehealth appointments, virtual counselling, online intake calls, and remote mental health service workflows.checked 7 Oct 2026
Where it runs
- Appointment workflow
- The product can manage client profiles, appointment history, intake notes and forms, telehealth links, signatures, attendance records, invoices, and payments.checked 7 Oct 2026
Money
- Free plan
- Nochecked 20 Sep 2026
- Trial
- The pricing FAQ states that the free trial lasts 14 days, requires no credit card, and includes system features and the fieldworker app.checked 7 Oct 2026
- Trial limitation
- The pricing FAQ says the branded customer-facing app is unavailable during the trial because it requires the Corporate plan and setup time.checked 7 Oct 2026
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