MailStore Server
MailStore Server creates central copies of company email for long-term access and archiving.
What MailStore Server is
MailStore Server creates central copies of company email for long-term access and archiving. It is aimed at small and medium-sized businesses and works with Microsoft 365 and Google Workspace, with archiving from mailboxes, clients, and files. Users can search the archive through Microsoft Outlook integration or Web Access, then restore or export individual messages, folders, mailboxes, or the whole archive in standard formats. The on-premises software includes retention policies, legal hold, logging, auditor access, journaling, and eDiscovery support. It uses integrated storage without requiring an external database management system, and a single installation can manage up to 2,000 users. The Starter Kit for up to five users costs $259, paid once and includes Standard Update & Support for 12 months; VAT is excluded. A free 30-day trial is listed. The product supports Windows 11 and Windows Server 2016, 2019, 2022, and 2025 editions, and provides an HTTPS-based management API with JSON responses.
Good
- Archives from Microsoft 365 and Google Workspace
- Full-text search through Outlook or Web Access
- Supports legal hold and eDiscovery
- Exports EML, MSG, and PST formats
- Free 30-day trial
Watch out
- On-premises deployment
- Starter Kit covers up to five users
- Starter Kit price excludes VAT
Who it suits
MailStore Server suits small and medium-sized businesses that need an on-premises email archive with retention, search, and export tools. Its listed Starter Kit covers up to five users.
Verdict
MailStore Server brings email archiving, search, retention, and export into an on-premises product. Check the user limit and VAT exclusion when considering the Starter Kit.
Plans and prices
From MailStore Server's own pricing page, checked 29 Sep 2026.
| Plan | Price | What it gives you |
|---|---|---|
| MailStore Server Starter Kit (up to 5 users) | $259, paid once | Up to 5 users · Full version · 12 months Standard Update & Support · Includes Standard Update & Support for 12 months; excludes VAT |
The facts
Each one read from MailStore Server's own pages, with the date it was checked.
What it does
- API
- MailStore Server provides an HTTPS-based management API with JSON responses and examples for PowerShell and Python.checked 29 Sep 2026
- Archive access
- Users can access the archive through Microsoft Outlook integration or Web Access and search email with full-text search.checked 29 Sep 2026
- Compliance
- The product includes retention policies, legal hold, logging, auditor access, journaling, and eDiscovery support.checked 29 Sep 2026
- Email systems
- The product works with Microsoft 365 and Google Workspace and supports archiving from mailboxes, clients, and files.checked 29 Sep 2026
- GDPR
- MailStore says the product is regularly certified by independent data privacy experts according to the EU GDPR.checked 29 Sep 2026
- Intended users
- MailStore Server is positioned as email archiving software for small and medium-sized businesses.checked 29 Sep 2026
- Purpose
- MailStore Server creates copies of company emails in a central archive for long-term availability and access.checked 29 Sep 2026
- Restore and export
- Archived emails can be restored or exported in standard formats, including individual emails, folders, mailboxes, or the entire archive.checked 29 Sep 2026
- Scale
- The vendor says a single installation can manage up to 2,000 users.checked 29 Sep 2026
- Security
- The product uses SHA hash values and internal AES256 encryption to help protect archived data from manipulation.checked 29 Sep 2026
- Storage
- MailStore Server uses integrated storage technology that does not require an external database management system.checked 29 Sep 2026
- Support
- Standard Update & Support includes email technical support and updates; Premium additionally includes phone support and prioritized inquiry handling within a maximum of 24 hours on working days.checked 29 Sep 2026
The company
- Company
- MailStore says it has offered email archiving software since 2006 and has been part of OpenText since December 2019.checked 29 Sep 2026
- Founded
- 2006checked 28 Sep 2026
- Headquarters
- Viersen, Germanychecked 28 Sep 2026
Money
- Trial setup
- The free 30-day trial can be installed on a work computer or virtual environment without changing existing systems or emails.checked 29 Sep 2026
Where it runs
- Windows requirements
- Supported operating systems listed include Windows 11 and Windows Server 2016, 2019, 2022, and 2025 editions.checked 29 Sep 2026
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