Kombat Evolve

Overview

Kombat Evolve is academy-management software for Brazilian jiu-jitsu and other martial arts schools, bringing member records, classes, attendance, progress and payments into one system. It suits owners who want connected administration and student tools, especially as an academy grows. Its tiered member caps make the monthly cost clear, but VAT is extra and there is no free plan.

Key features

Members can book recurring classes from a live schedule that shows capacity and attendance. QR or tablet-kiosk check-in records sessions, while attendance leaderboards give coaches another way to follow participation. The practical advantage is a shared view of booking and attendance; schools wanting only a simple class calendar may not need the broader system.

Retention tools connect attendance with student development: coaches get an alert when attendance falls by half, and belt timelines, stripes and mat-time tracking make progress visible. Students also have a searchable, belt-based technique library, branded booking calendar and online store for memberships, passes and merchandise. These features make the portal useful beyond payment and check-in, though their value depends on an academy wanting students to use a digital hub.

For owners and coaches, the toolset includes member and role management, support for multiple locations, revenue analytics, CRM, a website builder, legal documents and e-signatures. Billing supports recurring memberships, drop-in passes and SEPA payments; Stripe, Klarna and association structures are supported. Payments are handled by Stripe, which the maker describes as PCI-compliant, and the platform adds no payment fees. Privacy measures include encryption in transit, least-privilege access controls and EU-based hosting; the policy says personal data is not sold.

Switching support is unusually practical: the maker offers a 20-minute demo and help configuring schedules, memberships, booking, signup and payments, as well as importing members and existing setup. That may ease adoption for an established academy, although it does not replace evaluating whether the recurring cost fits.

Pricing

All core plans are monthly, with VAT not included. Starter costs €59 a month (billed 59€ /mo) for up to 100 active members. Growth is €79 a month (billed 79€ /mo) for 101 to 200; Pro is €119 a month (billed 119€ /mo) for 201 to 400; and Elite is €169 a month (billed 169€ /mo) for 400+ active members. The tiers scale by active-member count, so a school should match its expected roster to the cap before choosing; the supplied plan descriptions do not distinguish features by tier.

A branded academy app is an add-on at €99 a month (billed +99 €/month on top of any plan), with setup and store submission included. That is a substantial additional monthly commitment, best reserved for schools that specifically want a branded app rather than relying on the mobile app and student portal. There is no free plan, but a 14-day trial lets an academy assess the service before paying.

Platforms

Kombat Evolve supports Android, iOS, macOS, web and Windows. Its cross-platform reach is a sensible fit for academies whose owners, coaches and students use different devices.

Who it's for

This is best suited to martial arts academy owners and coaches who need billing, attendance, class booking and belt progression managed together, and who can justify a paid subscription. Family accounts and a student portal broaden its usefulness for members. A small school seeking a permanent no-cost starting point, or an academy needing only one administrative function, should compare simpler or free alternatives.

Pros and cons

• Pros: Attendance alerts and belt, stripe and mat-time tracking tie operational records to student retention and progress.
• Pros: Billing options include recurring memberships, drop-ins and SEPA, with 0% platform payment fees.
• Pros: Setup assistance and imports can reduce the work of moving an existing academy.
• Cons: There is no free plan, and the lowest tier starts at €59 a month before VAT.
• Cons: The branded app costs an additional €99 a month, making that option hard to justify for schools that do not need their own app branding.

Alternatives

Gym Admin is the better fit for a smaller school prioritizing a free start: its free plan covers up to 50 active students with core features, billing, attendance and rank tracking, plus student app access.

BJJLINK is worth comparing for schools wanting unlimited students on its BLACK plan at $49 a month, though it carries a 1% service fee.

QuickKicks is an option for a very small location: its Core plan costs $30 a month per location and covers up to 25 active members.

Martialytics may suit schools that value unlimited locations and users alongside every feature; its 0–50 Students plan is $69 a month.

Sport School Manager offers a 90-day free trial on its $89 a month School Plan, a longer evaluation window for schools willing to consider that price point.

Clubworx is an alternative for schools seeking a free tier capped at 20 active members, with online booking, payments and self-check-in among its listed inclusions.

ASF Martial Arts Software is another option to compare for a payment-funded pricing model rather than module-based billing.

FightKit is another martial-arts management option to consider.

See more options in Martial Arts School Software.

Verdict

Kombat Evolve is a strong fit for a growing BJJ or martial arts academy that wants student progression, attendance, scheduling and payments coordinated in one platform, with onboarding help for the move. Its clearest drawbacks are the paid-only entry point, VAT on core plans and the high-cost branded-app add-on. Choose it for connected academy operations; look elsewhere if a free plan or a narrower, lower-cost tool matters more.