Zen Planner
Zen Planner is gym and fitness-business management software for coordinating operations, memberships, and community.
What Zen Planner is
Zen Planner is gym and fitness-business management software for coordinating operations, memberships, and community. Its tools include automated billing, attendance and workout tracking, online class scheduling, reporting, and dashboards. Martial arts businesses can track skills and belts, while Zen Planner Engage adds marketing and member communication tools, including automated follow-ups and trial nurturing. The Member App is available on iOS and Android and is free to download for members of Zen Planner gyms; the platform also describes staff mobile apps. Zen Planner serves martial arts and BJJ gyms, CrossFit gyms, personal training gyms, boutique fitness studios, yoga studios, and group fitness businesses. Listed integrations include SugarWOD, Wellhub, ClassPass, Zapier, Google Calendar, Shopify, and Printful, with a custom API also available. Pricing scales with active members, and subscriptions are month-to-month, with annual contracts available on request. The company says it assists with setup, data migration, and staff training.
Good
- Automates billing and tracks attendance and workouts
- Online class scheduling and reporting included
- Member app available for iOS and Android
- Supports martial arts skill and belt tracking
- Setup, migration, and staff training support
Watch out
- No free plan is listed
- Pricing scales with active members
Who it suits
Zen Planner suits fitness businesses managing memberships, classes, billing, and member communications. Its martial arts tools are relevant to gyms that track skills and belts.
Verdict
Zen Planner covers day-to-day gym management, with tools for scheduling, billing, and member communication. The starting prices apply to the 0–45 active-member tier, and costs rise with the active-member count.
Plans and prices
From Zen Planner's own pricing page, checked 21 Sep 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Branded app | $39 a month | Custom-branded member mobile app · Add-on |
| Card Reader (Lane 3600) | $39 a month | EMV payment device · Add-on |
| Branded mobile app add-on | $39 a month | Custom-branded member app · $39/month |
| EMV card reader add-on | $39 a month | In-person payment device · $39/month |
| Studio | $99 a month | 0–45 active members starts at $99/mo; 251+ active members $289/mo · Full Studio features at every tier · Month-to-month; price varies by active-member tier. |
| Website | $99 a month | Branded website · SEO optimization · integrated lead capture · $99/month standalone |
| Zen Planner Studio | $99 a month | Membership management · billing · scheduling · mobile apps · reporting · Starting at $99/month; tiered by active members |
| Zen Planner Essentials | $198 a month | Studio features · branded SEO website · Starting at $198/month |
| Essentials | $198 a month | Includes Studio + Website · 0–45 active members starts at $198/mo; 251+ active members $388/mo · Month-to-month; price varies by active-member tier. |
| New Business Bundle | $199 a month | Studio · website · branded app · $199/month |
| Zen Planner Engage | $249 a month | AI marketing automation · campaign generation · $249/month standalone |
| Ultimate | $348 a month | Includes Studio + Website + Engage · 0–45 active members starts at $348/mo; 251+ active members $538/mo · Month-to-month; price varies by active-member tier. |
| Zen Planner Ultimate | $348 a month | Essentials · advanced marketing automation · AI campaigns · Starting at $348/month |
The facts
Each one read from Zen Planner's own pages, with the date it was checked.
What it does
- API availability
- Daxko publishes a Zen Planner API reference, but access requires contacting a Daxko sales representative.checked 14 Oct 2026
- API documentation depth
- The API portal says that after access is granted developers can use product getting-started guides, tutorials and API references.checked 14 Oct 2026
- Class scheduling
- Yeschecked 21 Sep 2026
- Contract terms
- Zen Planner says subscriptions are month-to-month, with an annual contract available on request.checked 30 Sep 2026
- Core tools
- Its listed tools include membership management, automated billing, attendance and workout tracking, online class scheduling, reporting, and dashboards.checked 30 Sep 2026
- Custom API
- The integrations page lists a custom API as an option for connecting systems.checked 30 Sep 2026
- Integrations
- Official integration pages list SugarWOD, Google Calendar, Microsoft 365, Shopify, Printful, YouTube, TikTok, WhatsApp, Perkville and HybridAF connections.checked 14 Oct 2026
- Limit: bugs and performance
- Capterra reviewers report bugs, lagging behavior, delayed dashboard updates and occasional mobile-app timing problems.checked 14 Oct 2026
- Limit: setup and navigation
- G2 reviewers report cumbersome setup, clunky switching between multiple gyms and difficulty finding attendance or billing information.checked 14 Oct 2026
- Marketing
- Zen Planner Engage offers marketing and member communication tools, and the site lists automated follow-ups and trial nurturing among member journey features.checked 30 Sep 2026
- Marketing automation
- Zen Planner Engage adds CRM functions, AI campaign generation, lead management and automated marketing journeys.checked 14 Oct 2026
- Martial arts
- The platform includes skill and belt tracking for martial arts businesses.checked 30 Sep 2026
- Martial-arts tools
- Martial-arts customers get belt and skill tracking, testing events and curriculum-oriented progress records.checked 14 Oct 2026
- Membership management
- The system tracks member status, billing and attendance, supports family accounts and lets members self-manage accounts.checked 14 Oct 2026
Money
- Billing and payments
- Zen Planner automates recurring billing, supports card and ACH processing, and prices subscriptions by active members rather than staff or prospects.checked 14 Oct 2026
- Free plan
- Nochecked 21 Sep 2026
The company
- Company size and headquarters
- LinkedIn lists Daxko Zen Planner as a privately held software company with 51–200 employees headquartered in Homewood, Alabama.checked 14 Oct 2026
- Founded
- LinkedIn and official materials state that Zen Planner was founded in 2006 by a martial-arts school owner.checked 14 Oct 2026
- Headquarters
- Birmingham, Alabama, United Stateschecked 28 Sep 2026
- Legal entity and ownership
- Crunchbase identifies the legal name as Zen Planner, LLC and says the company was acquired by Daxko.checked 14 Oct 2026
Where it runs
- Limit: Android app complaints
- Google Play reviewers report slow loading, crashes, calendar-sync failures and difficulty using the software for prorated memberships.checked 14 Oct 2026
- Limit: kiosk and Android experience
- TrustRadius reviewers cite a lagging attendance kiosk and request a stronger Android app.checked 14 Oct 2026
- Limit: new staff app
- Apple staff-app reviewers complain that the redesigned interface is harder to use on iPad kiosks, adds extra steps and has missing or changed check-in workflows.checked 14 Oct 2026
- Member app access
- The Member App is free to download for members of Zen Planner gyms.checked 30 Sep 2026
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