HealthRota
HealthRota is a cloud-based workforce management platform for healthcare e-rostering, e-job planning, and locum management.
What HealthRota is
HealthRota is a cloud-based workforce management platform for healthcare e-rostering, e-job planning, and locum management. Organisations can begin in one department or roll it out across a trust, with a usage-based fee model and pricing on request. Its rostering tools provide live rota visibility, absence management, automatic roster generation, shift swaps, and staff self-rostering. Rosters can be checked against Working Time Regulations and NHS contract rules, while the system calculates annual hours or programmed activities. Staff can submit preferences and leave requests in the app; coordinators can adjust selections, and published shifts can be swapped with manager approval. Job planning covers work requirements, including travel needs, and can connect job-plan variables to shifts. Locum features include job offers, bookings, staff banks, time records, and digital timesheets. Listed data and reporting connections include ESR, Excel, Power BI, and a reporting API. HealthRota also lists ISO 27001 compliance, ICO registration, NHS Data Security Protection Toolkit certification, Cyber Essentials, single sign-on, and granular access controls. Apps are available for Android and iOS, alongside web and API platforms.
Good
- Supports self-rostering, leave requests, and shift swaps
- Checks rosters against Working Time Regulations and NHS rules
- Includes job planning and locum workforce tools
- Lists ESR, Excel, Power BI, and reporting API connections
- Can start in one department or roll out trust wide
Watch out
- Pricing is on request
- Fees use a usage-based model
Who it suits
HealthRota is aimed at healthcare organisations managing staff rotas, job plans, and locum work. Its reporting API is described for NHS trusts, integrated care boards, and healthcare providers needing reporting beyond spreadsheets.
Verdict
HealthRota brings rostering, job planning, and locum workflows into one healthcare workforce platform. Its usage-based deployment can start within one department, but pricing requires an enquiry.
Plans and prices
From HealthRota's own pricing page, checked 7 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Usage-based fee model | Priced on request | Usage-based fee model · start with a single department or roll out trust wide |
The facts
Each one read from HealthRota's own pages, with the date it was checked.
What it does
- Audience
- The Reporting API is described as designed for NHS trusts, integrated care boards and healthcare providers needing advanced reporting.checked 7 Oct 2026
- Cloud deployment
- The maker describes HealthRota as a cloud-based platform that can be implemented for one department or rolled out trust wide.checked 7 Oct 2026
- Cloud service
- The cloud-based platform can be introduced in one department or rolled out across a trust using a usage-based fee model.checked 7 Oct 2026
- Compliance
- Rosters can be checked against Working Time Regulations and NHS contract rules, and the system calculates annual hours or programmed activities.checked 7 Oct 2026
- Compliance checks
- The rostering platform includes checks for Working Time Regulations and NHS contract requirements.checked 7 Oct 2026
- Development
- HealthRota says it releases product features and updates multiple times a month and builds its roadmap from user feedback and sector standards.checked 7 Oct 2026
- ESR integration
- HealthRota supports two-way workforce data exchange with NHS Electronic Staff Record, including imports and exports for absence, attendance and payroll workflows.checked 7 Oct 2026
- Integrations
- The product page describes ESR data import and attendance and absence export, Excel import and export, Power BI integration and a reporting API.checked 7 Oct 2026
- Locum bank
- The locum module lets organisations create offers from rotas, target jobs by skills, manage applications and send attendance or payroll data to ESR.checked 7 Oct 2026
- Locum management
- Organisations can create and post locum jobs, book shifts, manage staff banks, record time and create digital timesheets in the platform.checked 7 Oct 2026
- Purpose
- HealthRota is a healthcare workforce management platform for e-rostering, e-job planning and locum workforce management.checked 7 Oct 2026
- Reporting API
- The Reporting API provides role-based access and OAuth2 authentication, supports rota, shift, work and locum data, and offers real-time Power BI integration.checked 7 Oct 2026
- Reporting integrations
- The Reporting API provides structured rota, shift, work and locum data and has native Microsoft Power BI integration.checked 7 Oct 2026
- Rostering
- The e-rostering module supports real-time rota visibility, absence management, automatic roster generation, shift swaps and staff self-rostering.checked 7 Oct 2026
- Security
- The maker lists ISO 27001 compliance, ICO data protection registration, NHS Data Security Protection Toolkit certification, IASME Cyber Essentials, single sign-on and granular access controls.checked 7 Oct 2026
- Self-rostering workflow
- Staff can submit shift preferences and leave requests in the app; coordinators can adjust selections, and published shifts can be swapped with manager approval.checked 7 Oct 2026
- Support
- The website lists [email protected] for existing customers’ system issues or queries.checked 7 Oct 2026
- Target users
- The Reporting API is described for NHS trusts, ICBs and healthcare providers needing reporting beyond spreadsheets.checked 7 Oct 2026
The company
- Company
- HealthRota Limited’s registered office is at 41 Dartmouth Park Road, London NW5 1SU; Companies House records incorporation on 7 March 2017.checked 7 Oct 2026
- Headquarters
- London, United Kingdomchecked 28 Sep 2026
Money
- Job planning
- The e-job planning module records and manages healthcare professionals’ working requirements, including travel needs, and can link job plan variables to shifts.checked 7 Oct 2026
Where it runs
- Mobile app
- The mobile app supports rota viewing, leave requests, self-rostering, locum bookings, timesheets, NHS exception reporting and extra-hours reporting.checked 7 Oct 2026
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