Fleet Maintenance Pro
Fleet Maintenance Pro helps businesses organize maintenance, repairs, fuel records, and equipment information.
What Fleet Maintenance Pro is
Fleet Maintenance Pro helps businesses organize maintenance, repairs, fuel records, and equipment information. All editions track an unlimited number of fleet vehicles and equipment. Preventive maintenance can be scheduled by date, mileage, kilometers, hours, or fuel consumption, with automated notices when service is due. Repair requests can generate work orders that include parts and labor details. The software records fuel transactions and can import exported data from an existing fuel card system. Shop Edition adds parts inventory management, stock tracking, purchasing, and reorder notifications. Reports can be printed, emailed, or exported, and an optional editor can adjust included reports. The cloud version is accessible from desktops, tablets, and smartphones, with dedicated iPhone and Android apps. Its plan page lists integrations such as GPS and API; the Enterprise web version can import meter readings and asset locations daily from a GPS provider. Cloud data is described as encrypted and backed up automatically. The maker offers a 30-day free trial.
Good
- Tracks unlimited vehicles and equipment
- Schedules preventive maintenance using multiple meter types
- Turns repair requests into work orders
- Shop Edition includes stock and reorder tools
Watch out
- No free plan is listed
- Shop and Deluxe editions require one-time purchases
Who it suits
Fleet Maintenance Pro suits organizations that need maintenance schedules, repair work orders, or fuel records for vehicles and equipment. The Shop Edition is relevant to businesses that manage parts inventory and perform maintenance in-house.
Verdict
Fleet Maintenance Pro covers maintenance planning, repair records, and fuel tracking, with inventory tools in Shop Edition. Compare the cloud and Windows desktop editions against the maintenance and reporting needs of your operation.
Plans and prices
From Fleet Maintenance Pro's own pricing page, checked 8 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Basic (Cloud Version) | $24 a month | For start-ups or small companies · $24 /user/mo; page also shows “Starting at $30/mo” and says annual billing saves $60 |
| Basic (cloud annual billing) | $30 a month | up to 50 vehicles/equipment · 10 operator users per full user · single location · per user per month, annual billing |
| Basic (cloud monthly) | $35 a month | up to 50 vehicles/equipment · 10 operator users per full user · single location · PM scheduling · repair tracking · work orders · DOT inspections · vendor/employee management · repair portal · mobile apps · 5 custom asset fields · per user per month |
| Premium | $41 a month | Best for larger companies or enterprise corps · $41/user/mo; page says annual billing saves $96 |
| Premium (cloud annual billing) | $50 a month | up to 500 vehicles/equipment · multiple locations · parts inventory · purchase orders · barcoding · per user per month, annual billing |
| Premium (cloud monthly) | $60 a month | up to 500 vehicles/equipment · multiple locations · parts inventory · itemized parts/labor · electronic signatures · multiple warehouses · purchase orders · barcoding · 10 custom asset fields · per user per month |
| Enterprise (cloud annual billing) | $80 a month | unlimited vehicles/equipment · GPS/telematics · DTC alerts · SSO · automated workflows · per user per month, annual billing |
| Enterprise (cloud monthly) | $95 a month | unlimited vehicles/equipment · 20 operator users per full user · automated workflows · GPS/telematics integration · DTC alerts · SSO · daily meter updates · fuel-tank inventory · warranty tracking · scheduled reports · tire inventory · 20 custom asset fields · per user per month |
| Deluxe (Windows desktop) | $1,495, paid once | email notifications · user permissions · photos/documents · vendors · multiple locations · itemized parts · maintenance calendar · graphing · asset assignment · daily inspection checklists · one-time purchase |
| Shop (Windows desktop) | $1,995, paid once | all Deluxe features · work orders · stock inventory · labor tracking · purchase orders · recurring expenses · email work orders · downtime analysis · one-time purchase |
The facts
Each one read from Fleet Maintenance Pro's own pages, with the date it was checked.
What it does
- API
- Enterprise customers receive a JSON REST API with JWT authentication and endpoints for inventory, equipment, work orders, purchase orders, vendors and GPS meter updates.checked 15 Oct 2026
- API token scope
- API results follow the permissions of the account used to obtain the token, and tokens expire after 24 hours.checked 15 Oct 2026
- Backups
- Cloud subscriptions include automatic 24/7 data backup.checked 15 Oct 2026
- Cloud access
- The cloud version is accessible from desktops, tablets, and smartphones, and offers dedicated iPhone and Android apps.checked 8 Oct 2026
- Customers
- The maker says it serves more than 15,000 customers globally.checked 15 Oct 2026
- Documentation
- The knowledge base is organized by product version and includes setup, equipment, maintenance, work orders, inventory, reports, security and error articles.checked 15 Oct 2026
- Fleet records
- All editions track an unlimited number of fleet vehicles and equipment.checked 8 Oct 2026
- Fuel and meter data
- The software records fuel transactions and can import exported data from an existing fuel card system.checked 8 Oct 2026
- Fuel imports
- A fuel-import utility can bring transactions from an existing fuel-card system into the fleet records.checked 15 Oct 2026
- GPS integration
- Enterprise cloud accounts can connect GPS/telematics providers for daily meter readings, locations and diagnostic codes.checked 15 Oct 2026
- Installation
- Network installations provide client/server, client-only and server-only options and require firewall ports 12010 and 12011.checked 15 Oct 2026
- Integrations
- The cloud plan page lists integration options with other applications such as GPS and API; the web product page says its Enterprise version can import meter readings and asset location daily from a GPS provider.checked 8 Oct 2026
- Inventory
- The Shop Edition includes stock tracking, reorder notifications, purchasing, and parts inventory management.checked 8 Oct 2026
- Legal/developer name
- The Apple listing identifies the developer as Innovative Maintenance Systems, LLC.checked 15 Oct 2026
- Limit: integrations
- A reviewer reported no QuickBooks compatibility and requested stronger GPS capability.checked 15 Oct 2026
- Limit: inventory
- Reviewers described limitations around special-ordering parts for specific units and some inventory workflows.checked 15 Oct 2026
- Limit: mobile reliability
- Google Play reviews include complaints about crashes, errors and reports not always sending.checked 15 Oct 2026
- Limit: reporting
- Reviewers said report customization and the report builder can be difficult or require an add-on.checked 15 Oct 2026
- Limit: workflow clicks
- A 2025 reviewer said entering work orders requires irritatingly many clicks.checked 15 Oct 2026
The company
- Company founded
- LinkedIn lists Innovative Maintenance Systems as founded in 1994.checked 15 Oct 2026
- Company size
- LinkedIn lists the company size as 2–10 employees.checked 15 Oct 2026
- Founded
- 1994checked 28 Sep 2026
- Headquarters
- LinkedIn lists headquarters in Wake Forest, North Carolina.checked 15 Oct 2026
Where it runs
- Mobile apps
- The Maintenance Pro Web mobile apps support maintenance, repairs, work orders, inventory and barcode scanning through the device camera.checked 15 Oct 2026
Alternatives to Fleet Maintenance Pro
- 1
Whip Around
Free planAndroidiOSWebAPI8.1From $5 a month - 2
Simply Fleet
Free planAndroidiOSWeb8.0From $30 a year - 3
Motive
Free planAndroidiOSWebAPI7.7Free plan - 4
GreenRoad
AndroidiOSWebAPI7.4From $12 a month - 5
Boomr Fleet
AndroidiOSWeb7.2 - 6
AUTOsist
AndroidiOSWeb7.0