Fitvia
Fitvia brings personal trainers, fitness businesses, and clients together through coaching and business workspaces, plus a public directory called Fitvia Hub.
What Fitvia is
Fitvia brings personal trainers, fitness businesses, and clients together through coaching and business workspaces, plus a public directory called Fitvia Hub. Trainers can manage leads and clients, build workouts and public plans, publish availability, handle rescheduling, and coordinate bookings, messages, and payments. Businesses can manage offers and memberships, use QR check-ins, and track revenue. Fitvia supports client self-booking, but its business check-ins do not include class timetables, capacity limits, or reserved spots. Trainers and businesses apply for their own merchant account, with payments settling to their bank; Fitvia says it does not hold their funds. Applicants certify expected monthly processing of at least $1,000 and undergo account review before their first charge. The free plan has no monthly subscription, but a 2% platform fee is added at client checkout and a 3.9% + $0.30 processing fee is deducted per transaction. A $19.99 chargeback fee and $9.99 retrieval fee also apply. Fitvia MCP supports ChatGPT and Claude for natural-language workout programming, client management, and business operations. An iPhone app is available; Android is not out yet.
Good
- Free plan with no monthly subscription
- Trainer tools cover clients, workouts, and scheduling
- Business workspace includes offers and revenue tracking
- Supports client self-booking and payment processing
- MCP supports ChatGPT and Claude
Watch out
- 2% platform fee plus payment processing fees
- Applicants must certify $1,000 monthly expected processing
- No class timetables or reserved spots for businesses
- Android app is not out yet
Who it suits
Fitvia suits trainers who need tools for clients, workouts, scheduling, and payments, as well as fitness businesses managing offers, memberships, and revenue. It is not suited to businesses needing class timetables or reserved spots.
Verdict
Fitvia combines trainer management, business tools, and a public directory in a free-plan service. Check the transaction fees and payment eligibility requirements, and note that business check-ins do not include class scheduling.
Plans and prices
From Fitvia's own pricing page, checked 15 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Free | Free | CRM, workouts, scheduling, payments, messages, Fitvia Hub profile · 2% platform fee plus 3.9% + $0.30 processing fee per client transaction · $0/mo; no subscription |
| Free workspace | Free | Professional and business workspace access · client capacity · Fitvia Hub listing · No recurring subscription |
The facts
Each one read from Fitvia's own pages, with the date it was checked.
What it does
- Account deletion
- Users may close accounts without a cancellation charge, but transaction, financial, payment-log and access-log data may be retained for legal and fraud-prevention periods.checked 15 Oct 2026
- AI integrations
- Fitvia MCP supports ChatGPT and Claude for natural-language workout programming, client management, and business operations.checked 7 Oct 2026
- API and extensibility
- Fitvia exposes an MCP URL from the dashboard so authorized AI assistants can act on a connected account using natural-language commands.checked 15 Oct 2026
- Availability disclaimer
- The terms provide the platform as-is and as-available and disclaim guarantees that it will be uninterrupted, error-free or secure.checked 15 Oct 2026
- Business analytics
- MCP commands can show active clients, subscriptions, revenue, payments and trainer settings.checked 15 Oct 2026
- Business check-in limit
- Fitvia says it is not a class-booking system and has no timetable, class capacity, or reserved spots.checked 7 Oct 2026
- Business tools
- The business workspace supports offers, memberships, QR check-ins, and revenue tracking for gyms, studios, boxes, and other fitness spaces.checked 7 Oct 2026
- Business workspace
- Gyms, studios, boxes and fitness spaces can publish offers, manage memberships, run QR check-ins and track revenue.checked 15 Oct 2026
- Client analytics
- MCP commands can view client information, review progress and compliance, inspect check-ins and identify inactive clients.checked 15 Oct 2026
- Client records
- Client management stores profiles, goals, notes, status history, assigned workouts, programming history, progress context and follow-up tasks.checked 15 Oct 2026
- Developer documentation
- Documentation includes separate ChatGPT and Claude setup guides, prerequisites, configuration, authentication, connection testing and example prompts.checked 15 Oct 2026
- Fitvia Hub
- Fitvia Hub is a public directory where clients can discover trainers and fitness businesses, compare offers and join plans.checked 15 Oct 2026
- Integrations
- The documented external integrations are ChatGPT and Claude through Fitvia MCP.checked 15 Oct 2026
- License
- Fitvia's terms grant only a temporary, revocable, non-transferable, non-sublicensable, non-exclusive access license; the software is proprietary.checked 15 Oct 2026
- Limit: external payments
- Payments made outside Fitvia checkout do not unlock in-app content, and Fitvia disclaims responsibility for external billing arrangements.checked 15 Oct 2026
- Limit: review evidence
- The lack of published user reviews on the major software directories limits independent evidence about reliability, support and real-world usability.checked 15 Oct 2026
- Messaging
- The platform provides in-app communication for professionals and clients, including messages and notes.checked 15 Oct 2026
- Mobile availability
- Fitvia says its iOS app is available and that Android is coming next.checked 15 Oct 2026
Where it runs
- Apple app features
- The app listing describes health scores, meal logging and food scanning, workout plans, coach meal and water plans, workout videos, PT booking, Apple Health syncing, gym discovery and AI health tips.checked 15 Oct 2026
- Apple app requirements
- The App Store listing requires iOS 15 or later; iPadOS 15 or later is required on iPad, and macOS 12 with Apple M1 or later is listed for Mac compatibility.checked 15 Oct 2026
- Limit: Android
- The maker's home page says Android is still coming, so Android availability is not established.checked 15 Oct 2026
The company
- Company founding
- The reviewed Fitvia LLC pages do not state a founding year.checked 15 Oct 2026
- Company legal name
- The terms identify the provider as Fitvia LLC, a Wyoming limited liability company.checked 15 Oct 2026
- Headquarters
- Sheridan, Wyoming, United Stateschecked 28 Sep 2026
The full review of Fitvia
Fitvia is a combined coaching workspace, fitness-business toolkit, and public directory for trainers, gyms, studios, and their clients. It suits independent trainers managing appointments and client work as well as spaces selling memberships and using QR check-ins. The free subscription is unusually broad, but payment charges, eligibility screening, and the lack of class scheduling determine whether it fits your operation.
Overview
Fitvia links trainer and business workspaces with the Fitvia Hub, a public directory for fitness services. Trainers can manage leads and client records, create workouts, publish plans, message clients, schedule appointments, and accept payments. Businesses can manage offers, memberships, QR check-ins, and revenue tracking. Clients can book themselves and use a mobile app, giving trainers a way to reduce appointment administration while keeping coaching and payment tasks together.
The scheduling model is appointment-focused. Trainers publish availability, define booking rules, and handle reschedule requests. A gym or studio does not receive class timetables, capacity controls, or reserved spots, so Fitvia should not be the operational core for group-class programming.
Key features
Trainer and business workflows
The trainer workspace spans the client relationship from lead capture through workouts, messaging, public plans, booking, and payment. That breadth is most useful to solo trainers who would otherwise combine several systems. The business workspace is better suited to membership-oriented spaces: offers, memberships, QR entry checks, and revenue views address day-to-day administration, but they do not replace a class-reservation platform.
AI and payments
Fitvia MCP connects with ChatGPT and Claude for natural-language workout programming, client management, and business operations. Trainers and businesses apply for their own merchant account; payments settle directly to their bank, and Fitvia says it does not hold funds. Applicants certify expected processing of at least $1,000 per month and undergo account review before taking a first charge. That threshold may exclude smaller or newly launched practices.
Payment processing uses integrated PCI-DSS-compliant third-party gateways. Fitvia says raw card numbers are not stored on its servers. Sensitive health and financial data are encrypted in transit and at rest, with infrastructure access restricted to authorized engineering personnel under zero-trust protocols. It also says it does not sell, rent, or trade personal or health data for marketing.
Pricing
Free: free, with no monthly subscription. The entire platform and no paid tiers are included. Fitvia adds a 2% platform fee to client checkout, while a 3.9% + $0.30 processing fee is deducted from each transaction. Chargebacks cost $19.99 and retrieval requests cost $9.99.
This is a strong fit for trainers who value full access without a recurring bill and can absorb transaction costs. It is less attractive for high-volume operators comparing percentage fees, or for businesses that cannot meet the $1,000 monthly expected-processing certification. There is no cheaper limited tier to reduce those charges, and payment-account approval comes before the first payment.
Platforms
Fitvia runs on the web and has an iPhone app; Android is not yet available. Clients can use a mobile app, but an Android-only client base will need another solution. Support is offered at [email protected] and +1 (307) 204 8391.
Who it's for
Choose Fitvia if you are a personal trainer needing lead management, workouts, messaging, appointment self-booking, public plans, and payments in one free-plan service. It also suits a gym, studio, box, or similar space whose priorities are memberships, offers, QR check-ins, and revenue tracking rather than class reservations. Look elsewhere if Android support is essential, if your payment volume is below the eligibility threshold, or if your business depends on timetables, class capacity, and reserved places.
Pros and cons
Pros
- Full platform on the free plan: trainers and businesses get the complete feature set without a monthly subscription.
- Broad trainer coverage: leads, clients, workouts, plans, messaging, scheduling, and payments share one workspace.
- Useful business controls: memberships, offers, QR check-ins, and revenue tracking target everyday fitness-space administration.
- Direct settlement: approved merchants receive payments in their own bank account rather than having Fitvia hold funds.
- AI interoperability: Fitvia MCP brings workout and operational tasks into ChatGPT and Claude workflows.
Cons
- Transaction costs remain: the 2% platform fee plus 3.9% + $0.30 processing deduction reduces net revenue.
- Eligibility barrier: applicants certify at least $1,000 in expected monthly processing and must pass review before charging clients.
- No class scheduling: businesses lack timetables, capacity management, and reserved spots.
- No Android app yet: Android users cannot use a native mobile app.
- Extra payment incident fees: chargebacks cost $19.99 and retrieval requests $9.99.
Alternatives
PushPress is the better choice when Android support and unlimited leads, admins, members, and staff matter; its free plan has no monthly fees but charges 4.99% + .30 for cards or 2.89% + .30 for ACH. Pick Teamup when you need a free multi-platform calendar with five sub-calendars, five users, one custom field, and one year of history. WellnessLiving fits businesses willing to pay for classes and appointments, with its Starter plan at $62 a month billed annually and one staff member.
BookFit is worth considering for unlimited clients and bookings with a 3.5% + €0.25 payment fee. Choose inyad for Morocco-specific payment and POS plans, or Pynath Booking for a lightweight booking link with three active services and 0% platform commission on its free plan. ClubReady and Momence use custom or unlisted pricing and are options when a sales-led purchase is acceptable.
For a broader category comparison, see Personal Trainer Scheduling Software.
Verdict
Fitvia is a strong recommendation for trainers who want an all-in-one coaching, booking, directory, and payment workspace without a subscription, and for membership-focused fitness spaces that can work without class timetables. Its main reason to choose it is the complete free-plan feature set. Its main reason to look elsewhere is the combination of payment eligibility requirements, transaction and incident fees, and the absence of class scheduling and Android support.
