EntityFlo

Overview

EntityFlo is a web platform for organisations managing multiple legal entities and their governance work. It is best suited to corporate groups, family offices, property developers, and accountants or advisers; the free tier is useful for a single entity, but the paid plans are the practical choice for larger portfolios.

Key features

Records and governance

The register brings companies, trusts, partnerships and foreign entities together with records for officers, trustees, shareholders, cap tables and documents. Governance workflows cover resolutions, meetings, voting, e-signing and bulk actions, with audit trails. That breadth makes EntityFlo relevant to teams that need entity records and approval processes in one place; it is more than a standalone filing calendar.

Compliance and filings

Compliance tracking covers annual reviews, renewals, company debt and solvency across Australia, New Zealand, the UK, the US, Canada and Ireland. ASIC is the only connected registry today. Outside Australia, EntityFlo prepares filings for users to lodge with their local registry, so international coverage does not mean direct filing connections across those countries.

AI and integrations

Flo, included in every plan, can answer questions across group entities, draft resolutions and minutes, run appointments and filings, and scan compliance continuously. Microsoft Entra ID and Google Workspace are also available integrations. Those capabilities add convenience to the core records and governance work, though the available registry connection remains limited to ASIC.

Security and support

EntityFlo says it encrypts data at rest with AES-256 and in transit with TLS 1.3, hosts it on AWS, and uses role-based access controls, audit trails and two-factor authentication. ISO 27001 and SOC 2 Type II are in progress. Guided setup starts at Control; Scale adds priority support, and Enterprise includes a dedicated implementation manager.

Pricing

EntityFlo offers a free plan and paid monthly plans priced in AUD. The free First entity plan costs nothing, requires no credit card, and includes one entity with access to every feature. It is a useful way to cover a single company or other entity, but the one-entity cap rules it out for a group.

• Starter: A$199 a month for up to 25 entities, 5 users and 25GB storage in AU. A fit for smaller Australian portfolios, but it excludes the additional jurisdictions in higher tiers.
• Control: A$399 a month for up to 50 entities, 10 users and 50GB storage in AU, NZ and the UK. It suits a growing portfolio needing broader jurisdiction coverage and guided setup.
• Corporate: A$699 a month for up to 100 entities, 15 users and 75GB storage in AU, NZ and the UK. It adds room for larger teams and entity books without expanding the listed country coverage beyond Control.
• Scale: A$999 a month for up to 200 entities, 25 users and 100GB storage in AU, NZ, UK, Singapore, US, Canada and Ireland. Its expanded coverage and priority support are aimed at larger, internationally spread groups.
• Enterprise: custom pricing for 200+ entities, with custom allowances and a dedicated implementation team. This is the option for portfolios beyond Scale’s cap or with bespoke requirements.

There is no free trial. Plans have no lock-in and can be cancelled in account settings; data remains exportable for 90 days after cancellation. The published prices make the jump from the single-entity free tier to paid use substantial, so teams should match the entity and user caps to their actual needs.

Platforms

EntityFlo runs on the web. Readers seeking a listed native mobile or desktop app should look elsewhere.

Who it's for

EntityFlo is strongest for organisations coordinating ownership records, governance approvals and compliance across multiple entities. Its plan caps and increasing storage and user allowances give growing teams a path from 25 to 200 entities. It is less compelling for a single-entity user who needs only basic administration, or for international teams that require direct local-registry connections beyond ASIC.

Pros and cons

• Pros: One register spans several entity types and links them with governance workflows, documents and audit trails.
• Pros: Flo is included across plans, and compliance tracking covers multiple jurisdictions.
• Pros: No lock-in, cancellation through account settings and a 90-day export window give customers a defined exit path.
• Cons: The free plan is limited to one entity, while the first paid tier is A$199 a month.
• Cons: ASIC is the sole connected registry; filings outside Australia must be lodged by the user.
• Cons: ISO 27001 and SOC 2 Type II are still in progress rather than completed certifications.

Alternatives

Legal Entity Management Software is a useful category starting point if you want to compare a broader set of options.

Alethia is worth considering if an API and web product with a 5-entity free tier suits your needs; its Registry plan is £1,000 a year, with paid plans committing for 12 months.

Inform Direct may suit smaller UK company needs: its free standard functionality covers up to 10 companies, with chargeable transactions paid separately, or £15 per chargeable transaction on Pay as You Go.

GlobalBoards is a paid alternative for readers considering an iOS and web product.

Computershare BoardWorks suits readers looking for a paid board-focused alternative with all modules included and unlimited committees; additional users are charged.

Diligent Audit is a paid alternative without a free plan.

CSC Corptax is a paid enterprise corporate tax software alternative.

TaxCalc is a paid desktop tax option with a free trial; its Individual 6 plan costs £42 a year for six returns for the 2025–26 tax year.

IRIS Personal Tax is a paid alternative for UK tax documentation, with a standalone module available.

Verdict

EntityFlo is a strong fit for groups that want entity records, governance workflows and multi-jurisdiction compliance together, with Flo included at every tier. Choose it when that joined-up scope outweighs the cost of paid plans; look elsewhere if you need a genuinely low-cost multi-entity entry point or direct registry connectivity outside ASIC.