Alethia

Alethia is entity-management software for private equity, fund and investment-management teams. It is best suited to organisations that need structured ownership records and controlled workflows across deals, funds flow and KYC. Its appeal is the link between records, approvals and audit history; its £1,000-per-month annual Registry price makes the entity cap and commitment important considerations.

Overview

Alethia brings entity and ownership records together with governance documents, filing-deadline tracking and workflows for investment operations. Multi-country coverage and structure charts generated from recorded ownership make it relevant to complex investment structures, rather than a simple company register. Charts export to PDF, PowerPoint and Excel, and CSV import covers entities and key fields to help move an existing register.

Security controls apply across plans: every user must use two-factor authentication, and material changes enter an append-only audit trail. Database records and uploaded files are stored in Google Cloud’s London region, while application servers run in Vercel’s London region. Alethia says workspace data is not used to train third-party models or sent to translation tooling; AI-generated answers and drafts still require human approval. It does not yet hold SOC 2 or ISO 27001 certification, a material drawback for buyers whose procurement requires either credential.

Key features

Deal, funds flow and KYC

The deal pipeline tracks six stages and can create a draft holding entity at Heads of Terms, linking early deal tracking to entity setup. The Foundation workflow checks that funds-flow sources and uses reconcile, then requires approval from someone other than the preparer before release. For incoming KYC requests, Alethia breaks requests into requirements and proposes answers with their sources identified; a person must approve every answer. These review steps suit teams that need accountable sign-off, though they keep people in the loop rather than automating final decisions.

Bank mandates and integrations

Alethia records bank accounts, signatories and mandate controls, but it neither moves money nor shows live payments. It can support mandate administration, not payment execution or monitoring. Enterprise adds Google Workspace and Microsoft Entra ID directory sign-in, SCIM provisioning, API keys, webhooks and integrations. Its REST API allows 1,000 requests per key per 15 minutes, while properties and fund commitments are read-only through the API; teams needing to write those data types programmatically should look elsewhere.

Pricing

Free

The Free plan costs nothing forever and supports up to five managed entities. It is a useful starting point for a very small register, but that cap makes it unsuitable once an organisation manages more than a handful of entities. There is no free trial.

Registry

Registry costs £1,000/mo (annual), billed £12,000 yearly, with a 12-month commitment and prices excluding VAT. It includes 100 active managed entities, with each additional entity costing £10/month. This is the only plan with a stated paid price, and it suits teams that can work within its included capacity and want a clear base cost; the yearly bill and entity overage charge deserve attention when forecasting growth.

Governance and Enterprise

Governance and Enterprise have custom pricing, 12-month commitments and prices excluding VAT. Each includes 100 active managed entities; additional entities cost £12.50/month on Governance and £15/month on Enterprise. Governance adds dedicated onboarding. Enterprise also adds dedicated onboarding plus the stated identity, provisioning, API and integration capabilities. Both plans include onboarding, help moving an existing register and email support, as does Free and Registry; the available plan details do not establish other differences, so buyers should compare the custom proposals against their workflow needs.

Platforms

Alethia is available on web and through an API. That suits browser-based administration and integration into other systems, but no mobile app platform is specified.

Who it's for

Private equity firms, real estate investment managers, fund managers and corporate services, finance, legal and compliance teams are the natural audience. Alethia is strongest where those groups need ownership records, governance material and approval workflows in one place. It is a weaker fit for teams whose priorities are payment execution, live payment status or a security certification requirement it does not hold.

Pros and cons

• Pros: Structure charts draw directly on entity and ownership records and export in three useful formats, reducing the need to recreate charts for sharing.
• Pros: Independent approval is built into funds-flow release, while KYC answers need human sign-off and material changes leave an append-only record.
• Pros: Every plan includes onboarding, register-migration help and email support, with dedicated onboarding on Governance and Enterprise.
• Cons: Free stops at five entities, while paid plans commit for 12 months and Registry bills £12,000 yearly before VAT.
• Cons: Alethia records mandates but does not execute payments or show live payment activity.
• Cons: It does not yet hold SOC 2 or ISO 27001 certification, and the API cannot write properties or fund commitments.

Alternatives

Legal Entity Management Software is the category guide for comparing tools in this area. EntityFlo is worth considering for a smaller organisation seeking a free first entity with full feature access, or a Starter plan capped at 25 entities and five users.

Inform Direct may suit readers managing up to 10 companies who prefer free standard functionality and separate charges for chargeable transactions. GlobalBoards is another paid option. Computershare BoardWorks may suit board-management needs: its subscription includes all modules and unlimited committees, with additional users charged. Consider Diligent Audit when a paid audit product with web, API and mobile platforms is a closer match; pricing is by request. CSC Corptax is the more relevant choice for enterprise corporate tax software, with pricing requested through a demo. TaxCalc is a paid desktop option for individual tax returns; its TaxCalc 2026 Individual 6 plan costs £42 a year and covers six returns for the 2025–26 tax year.

Verdict

Choose Alethia if your investment or fund team needs entity records, ownership structures and approval-led deal, funds-flow and KYC workflows together, and can budget for a 12-month paid commitment once the five-entity Free cap is outgrown. Its approval controls and audit trail are the strongest reasons to shortlist it. Look elsewhere if payment execution, live payment visibility, writable API access for properties or fund commitments, or SOC 2/ISO 27001 certification is essential.