CraftNote

Overview

CraftNote turns recorded meetings into transcripts and summaries without adding a bot to the call. It is best suited to individuals and teams who want meeting capture connected to their calendars and work apps. Its free tier is a practical way to start, but its weekly caps and restriction on sensitive data rule it out for some workloads.

Key features

Bot-free recording is the central appeal: CraftNote can capture audio and video meetings without requiring a meeting bot in the room. It also handles uploads and imports, with automatic transcription, timestamps, and chapter generation alongside AI meeting notes. Chat with notes and daily digests extend the workflow beyond a single recap.

Recording or note-capture integrations cover Microsoft Teams, Zoom, Google Meet, and Slack Huddles. Google and Outlook calendar sync is available on Free; other integrations include Linear, Slack, Notion, Claude, ChatGPT, Codex, and MCP clients. Public links and PDF and DOCX exports support sharing, with markdown also available as an export format.

Free supports more than 100 languages, but its weekly allowance limits how much multilingual material users can process. Individual adds advanced models, chat with notes, recordings up to four hours, and more than 30 summary templates. CraftNote says it does not use recordings, transcripts, summaries, or chat content to train its own or third-party models. Its privacy policy also says listed backends encrypt data at rest with vendor-managed AES-256 and use TLS 1.2 or higher in transit. Those protections do not make it appropriate for every context: CraftNote is not HIPAA-covered and is not intended for special-category or sensitive data.

Pricing

Free costs nothing, forever, with no credit card required. It includes 10 uploads and imports per week, two recording hours per week, Google and Outlook calendar sync, AI meeting notes and transcripts, and support for more than 100 languages. That is a useful ongoing allowance for light personal use, but not a generous fit for frequent meetings or substantial archives.

Individual costs $8.33 a month when billed at $99.99/year; the page also shows $9.99/month. It includes everything in Free, unlimited meeting notes and transcripts, recordings up to four hours, advanced models, chat with notes, and bot-free recording. The annual price suits a regular solo user who can commit for a year; the free plan gives up unlimited notes and longer recordings.

CraftNote Teams costs $12 a month, billed $144/year per user; its FAQ also states $15/user/month billed monthly. It adds shared team notes, centralized billing, MCP integrations, admin control, and role-based access to Individual. Per-user annual billing can suit a team that needs shared administration, while monthly billing costs more per user. A 30-day trial is available. The pricing page directs subscription, billing-change, and refund questions to [email protected].

Platforms

CraftNote is available on Android, iOS, macOS, Windows, web, and as an extension, making it a broad option across desktop and mobile devices.

Who it's for

CraftNote can suit business users, recruiters and HR teams, educators, researchers, lawyers, media and podcasting workflows, and personal use, provided their recordings do not contain sensitive data. Individuals who want recurring meeting notes can start on Free, while teams needing shared notes and access controls have a dedicated plan. It is not the right choice for healthcare work involving protected health information or other sensitive material.

Pros and cons

• Pro: Bot-free audio and video capture avoids adding a visible bot to meetings.
• Pro: Calendar sync is included on Free, and integrations span major meeting platforms and work tools.
• Pro: Free supports 100+ languages and provides weekly recording and import allowances without a credit card.
• Con: Free is capped at 10 uploads and imports and two recording hours per week, limiting heavier use.
• Con: Individual's lower monthly equivalent requires annual billing, while Teams costs more under its stated monthly billing option.
• Con: The service is not intended for sensitive data and is not HIPAA-covered.

Alternatives

For podcast-focused workflows, browse Podcast Show Notes Software. DomeScribe is worth considering for a one-time 30-minute transcription allowance and a free trial; its free plan limits files to 30 minutes or 50 MB and includes five AI credits. Choose EditClips.online instead when browser-based video tools are the priority: its free plan offers 50+ tools without signup, limits, or watermarks.

Deciphr may fit creators seeking a text-only content suite, with a free plan capped at 40 minutes and a pay-as-you-go written-content option at $19, paid once for 120 minutes. audien·to is another web option for short media processing: Free allows 90 minutes per day across three files of up to 30 minutes each, includes all nine output types and shared links, and auto-deletes files after 72 hours. For chapter generation without a subscription, ChapterGen offers two free videos up to 20 minutes each and one-time paid plans.

DriftNote is a more focused podcast workflow, with five monthly summaries, Notion sync, transcript processing, one followed podcast, and public sharing on Free. Show Notes Generator offers a free web upload for a transcript and show notes. Podflow is another web choice, with monthly plans including an eight-upload Creator tier and a ten-upload Build Your Own tier.

Verdict

Choose CraftNote if you want bot-free meeting capture, transcripts, and summaries linked to calendars and work apps, with a free tier for modest weekly use. Its main advantage is a connected meeting-note workflow across devices and platforms; its main reason to look elsewhere is equally clear: it is not suitable for sensitive data, and frequent users will outgrow Free's weekly caps.