Cohentis

Overview

Cohentis is a change-management suite for organisations that need to connect initiatives with intended benefits and evidence of adoption. It suits teams spanning portfolio leaders, change managers and field agents; its distinctive strength is carrying plans through to measured outcomes and frontline feedback.

The suite divides work among Change portfolio for organisation-wide initiatives, Change plan for change managers, and Change mission for change agents. That breadth makes it a stronger fit for coordinated change programmes than for teams looking only for a task tracker or a direct measure of change fatigue.

Key features

Benefits and adoption tracking

Change portfolio maps benefits to initiatives and records each benefit’s starting point, target and latest measurement. This gives portfolio owners a way to compare intended outcomes with progress, rather than treating initiative completion as proof of value. Users can set leading indicators, target values and measurement rhythms; Cohentis schedules measurements and flags items due or overdue, helping keep follow-up visible.

Planning and evidence

Change plan combines a risk register with a timeline supporting sub-plans, milestones, measurement points and dependencies. That makes it useful when a change manager needs to connect delivery sequencing with risks and outcome checks. Cohentis also links actions to risks, insights to conversations and decisions to their prompts, creating an evidence trail that can help teams understand why choices were made.

Field feedback and privacy

Change agents can open mission files without an account, capture what people say on a device and return their findings as a file. This lowers the barrier to gathering frontline feedback, though the workflow is file-based rather than a direct in-app account experience for agents. Change mission files work on phones, and the apps require no installation.

For Free and Pro, project data stays in a file on the user’s device, with no account or server holding the change project. Cohentis says it does not track user behaviour; anonymous usage counts contain no project data. The app has no built-in AI, although users may use their own AI for an initial portfolio fill and confirm each line. Cohentis does not measure change fatigue directly: teams can see initiatives and what comes up per group, then decide whom to speak with.

Pricing

Cohentis is freemium, with Free at no cost and Pro at $20 a month. The free tier includes Change plan, Change portfolio and Change mission, but caps use at one person running one change project and requires no account. It is a useful way for a solo change manager to work through a single project, but not a practical tier for a team or a portfolio of concurrent work.

Pro costs $20 a month, billed per change manager per month. One licence covers all three apps; it adds application of returned mission files to the plan, reports without a watermark, and a strategy-to-front-line portfolio image. It is the more appropriate option for a change manager who needs those reporting and feedback workflows, though its per-manager billing means broader staffing increases the subscription cost.

Enterprise pricing is custom pricing, billed on request. It adds own-server hosting, file or own-database storage, single sign-on and apps in the organisation’s house style. This is the tier to consider when hosting control or organisational identity requirements matter; it moves beyond the device-file model of Free and Pro.

Platforms

Cohentis supports Android, iOS, web and self-hosted use. Its phone-compatible mission files and no-install apps suit agents gathering feedback away from a desktop, while self-hosting is an Enterprise option.

Who it's for

Cohentis names portfolio managers, directors, department heads, project and programme managers, change managers and change agents as its audience. Its three-app structure is most compelling when those roles need a shared line from strategy and benefits to planning and field observations. A solo practitioner can start with one project on Free; larger teams should weigh Pro’s per-change-manager charge or Enterprise’s hosting and identity options. Teams seeking an automatic fatigue score should look elsewhere, since Cohentis leaves that judgement to groups and follow-up conversations.

Pros and cons

• Pros: Benefits are tied to initiatives and tracked from baseline to latest measurement, giving portfolio owners an outcome view.
• Pros: Scheduled indicators, overdue flags, risk planning and an evidence trail connect monitoring with project decisions.
• Pros: Account-free mission files make it possible for agents to gather device-based feedback without giving every participant an account.
• Pros: Free and Pro keep project data on the user’s device rather than in an account or server.
• Cons: Free is limited to one person and one change project, so it cannot serve as a shared team workspace.
• Cons: Pro is charged per change manager, which can make wider use costlier as the team grows.
• Cons: Change fatigue is not measured directly, leaving teams to interpret group-level signals and arrange conversations themselves.

Alternatives

Browse our Change Management Software category for more options.

• OCM Solution is worth considering if a web-based, paid option with a free plan and trial better fits your evaluation; its guest view-only licence is $5 a month, billed $5 per guest / month.
• Avanqi may suit teams looking for web-based change workspaces with a free evaluation tier capped at one active project and one active member, plus core portfolio, stakeholder and document workspaces.
• ChangeFolio is another freemium, web-based alternative.
• ChangeGate is a paid, web-based alternative.
• Giva ChangeManager may suit teams that need Android, iOS, API and web access and a paid professional plan with a free trial; its Professional plan is $76 a year, billed annually, for up to 10 agents and up to 1500 end users or customers.
• AMIGO is an API- and web-based option with a free trial and annually billed named-user plans, including Contributor at $20 a month for task execution and Manager at $85 a month for editing.
• Changewiser is a web-based paid alternative priced around a scoped program engagement rather than employee headcount.
• Serviceaide ITSM is a paid alternative spanning API, self-hosted, web and Windows, with a Change Management plan at $2,800 a month for an example of 30 named cloud users.

Verdict

Cohentis is a strong choice for organisations that want change planning, benefits measurement and field feedback tied together, especially when keeping Free and Pro project data on-device matters. Its free single-person, single-project cap is genuinely narrow, and Pro’s per-manager pricing is a consideration for expanding teams; choose another tool if direct fatigue measurement or a larger shared free workspace is essential.