Capture Expense
Capture Expense is an expense management platform for handling receipt claims, approvals, mileage, reporting, and compliance.
What Capture Expense is
Capture Expense is an expense management platform for handling receipt claims, approvals, mileage, reporting, and compliance. Employees can photograph receipts in the mobile app, with extracted information added to an expense claim; receipts can also be sent through WhatsApp, Slack, or Teams to create claims. Organizations can set custom multi-stage approval workflows and individual spend controls, with alerts for out-of-policy expenses. Mileage tools calculate expenses using approved fuel rates, predict destinations and endpoints, and track carbon. A finance copilot responds to natural-language questions with reports. The maker says the service integrates with over 50 back-office systems and provides a documented REST API for real-time integrations. It is available through desktop and mobile web browsers and on Windows, macOS, iOS, and Android. Capture Expense identifies Cyber Essentials certification, ICO registration, GDPR compliance, and Microsoft Azure infrastructure. There is no free plan; pricing is on request, and a 14-day trial is offered. A free trial workspace is listed as requiring no credit card.
Good
- Receipt photos can populate expense claims.
- Supports custom multi-stage approval workflows.
- Mileage tools include approved fuel rates and carbon tracking.
- Connects with over 50 back-office systems.
- Available on desktop and mobile platforms.
Watch out
- No free plan is listed.
- Pricing is available on request.
- Trial period is 14 days.
Who it suits
It may suit businesses seeking receipt handling, configurable approvals, mileage reimbursement, and connections to back-office systems. The maker describes the platform as suitable for organizations from start-ups to large enterprises.
Verdict
Capture Expense covers receipt claims, approvals, mileage, and reporting across desktop and mobile platforms. Buyers should weigh its trial and custom-priced model against the workflows and integrations they need.
Plans and prices
From Capture Expense's own pricing page, checked 8 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Free Trial | Free | Everything in Business · no credit card required · pre-configured sample workspace · invite admins and approvers · keep data if you subscribe |
| Business | Priced on request | Mileage calculator · receipt inbox and scanning · advanced approval · multi-currency · smart scanning · card reconciliation · project tracking · Custom |
| Enterprise | Priced on request | Everything in Business · single sign-on · ERP integration · dedicated account manager · open banking · advanced reporting · linked organisations · Custom |
The facts
Each one read from Capture Expense's own pages, with the date it was checked.
What it does
- AI reporting
- Its finance copilot provides reports in response to users’ questions in natural language.checked 8 Oct 2026
- Back-office integrations
- Capture Expense says it offers integrations with over 50 back-office systems and a documented REST API for real-time integrations.checked 8 Oct 2026
- Compatibility
- Capture Expense says it can be accessed in desktop and mobile web browsers and offers iOS and Android apps.checked 8 Oct 2026
- Hosting
- The maker says Microsoft Azure provides its datacentres, which it describes as Tier 3 facilities with 99.95% availability.checked 8 Oct 2026
- Intended customers
- The maker says the platform is suitable for businesses of all sizes, from start-ups to large enterprises.checked 8 Oct 2026
- Messaging integrations
- The maker says employees can send receipts through WhatsApp, Slack or Teams to create expense claims.checked 8 Oct 2026
- Mileage
- Mileage tracking includes automatic calculations, destination and endpoint predictions, approved fuel rates and carbon tracking.checked 8 Oct 2026
- Product
- Capture Expense is an expense management platform for automating expense reports, approvals, analytics and compliance.checked 8 Oct 2026
- Receipt capture
- Users can photograph receipts in the mobile app and have receipt data extracted into an expense claim.checked 8 Oct 2026
- Security and compliance
- The maker identifies Cyber Essentials certification, ICO registration and Microsoft Azure infrastructure, and says it complies with GDPR.checked 8 Oct 2026
- Support
- The maker lists support hours as 9:00 to 17:30 BST Monday to Friday and says additional support outside those hours is available.checked 8 Oct 2026
Where it runs
- Approvals and controls
- The platform supports custom multi-stage approval workflows and individual spend controls with alerts for out-of-policy expenses.checked 8 Oct 2026
The company
- Company
- The terms identify the company as CAPTURE BUSINESS SOLUTIONS LTD, registered in England, with its registered office in Newcastle upon Tyne, United Kingdom.checked 8 Oct 2026
- Headquarters
- Newcastle upon Tyne, United Kingdomchecked 28 Sep 2026
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