Calday

Calday is a booking and scheduling service for appointment-led work, with tools for handling clients and appointments from a phone or browser. It is aimed at solo operators and small service businesses that want customers to book directly, while keeping schedule controls and client context in one place.

Overview

A shareable booking page lets clients reserve services at any hour without downloading an app or creating an account. That removes friction for customers and gives small operators a straightforward way to accept bookings beyond business hours. Calday is designed for appointments, on-site visits, classes, consultations, and rentals, making it relevant to more than traditional one-to-one practices.

Calendar connections with Google Calendar, Outlook, and iCloud sync bookings and availability in both directions. This can help prevent schedule conflicts when work is managed across calendars, but the Free plan permits only one integration. Businesses that need several calendar connections will have to weigh that cap against the paid plan.

Key features

Scheduling and client management

Operators can set buffer time, booking lead time, advance-notice limits, and cancellation or rescheduling limits. Those controls are useful for protecting preparation time and setting boundaries around changes, especially for providers with tightly arranged schedules. Client profiles hold contact details, notes, and booking history, giving a small business a place to retain context between appointments.

Reminders and virtual appointments

Automatic email reminders are described for 24 hours and one hour before appointments, which can help keep upcoming bookings visible to clients. For virtual appointments, Calday can create Zoom or Google Meet links automatically and include them in confirmation emails, reducing the need to send meeting details separately.

Payments and mobile access

Payment collection runs through Stripe and supports deposits, full payments, Apple Pay, and Google Pay. Calday says it adds no transaction fee, but payment collection is reserved for Pro, so businesses that need customers to pay through the booking flow cannot stay on Free. The mobile app is intended for managing bookings, clients, and payments from a phone; Android, iOS, and web are supported.

Calday says it uses encrypted connections and secure cloud infrastructure, and describes SSL transmission and GDPR controls as part of its baseline privacy practices. It lists 24/7 support, with priority support on Pro, and offers email and live chat support.

Pricing

The Free plan costs nothing, billed Free forever. It includes a booking page, one service, up to 100 clients, and one integration. That is a meaningful way for a new or very small operation to start taking bookings, but the caps can become restrictive as services, client lists, or calendar connections expand. Payment collection is not included.

Pro costs $12 a month, billed Monthly. It removes the service and client limits and adds payment collection, add-on services, and priority support. Pro is the practical fit for businesses that need to collect deposits or full payments, or have outgrown the Free plan's client or service caps. The trial lasts 7 days; choose the monthly plan based on the ongoing payment and capacity needs rather than assuming the free tier includes those features.

Platforms

Calday supports Android, iOS, and web. The mobile app is positioned for managing bookings, client information, and payments while away from a computer, while the web version provides browser access.

Who it's for

Calday is best suited to solo providers and small service businesses that want self-serve online booking, calendar synchronization, reminders, scheduling boundaries, and client records together. Its range of intended work includes appointments, visits at customer locations, classes, consultations, and rentals. It is less suitable for a business that needs payment collection while remaining on a free plan, or one whose basic operation exceeds Free's one-service, 100-client, or one-integration limits.

Pros and cons

• Pros: Clients can book without an app or account, reducing friction at the point of scheduling.
• Pros: Two-way calendar sync and appointment reminders help keep availability and upcoming bookings organized.
• Pros: Scheduling controls and client profiles combine practical boundaries with retained customer context.
• Cons: Free is capped at one service, 100 clients, and one integration, which may constrain a growing operation.
• Cons: Payment collection requires Pro, so businesses seeking a free booking-and-payment setup will need another option.

Alternatives

For a wider set of carpet-cleaning software options, see Carpet Cleaning Software.

Choose MioCommerce instead if a paid service-business option with a free trial is a better fit; its Essentials plan is $19 a month billed annually, with one user and 20 booked appointments per month.

Carpetan is another freemium alternative, with a free plan capped at 50 orders per month and an included driver app for one driver.

Fieldorbit offers a free plan capped at 10 jobs per month and a $10 a month Premium plan, making it an option to consider when a monthly job allowance is a better match.

Fieldified provides scheduling, invoicing, CRM, and reporting on its free plan, subject to usage limits; consider it if those listed functions are a closer match.

HiveSuite is a paid alternative with a 34.99 GBP monthly Solo plan for one admin and two crew, including VAT, for readers who need that team-oriented setup.

Tradify is a paid alternative with job management, scheduling, Google Calendar sync, quoting, and invoicing on its $47 a month Lite plan, billed per user per month.

Formitize is another paid alternative, with a $29.99 a month plan billed per user per month.

ServiceOS uses custom pricing based on operation size, monthly order volume, and required advanced functionality.

Verdict

Calday is a strong match for solo operators and small service businesses that want an accessible booking page, scheduling controls, reminders, and client records in one service. Its Free plan is useful for a small operation testing a booking workflow, but its narrow caps and lack of payment collection make Pro the necessary step for businesses that need more capacity or want to collect money through bookings. Look elsewhere if payment collection must be free or the included service and client limits do not fit.