AssetPass
AssetPass is web software for recording and managing business assets, including vehicles, trailers and plant.
What AssetPass is
AssetPass is web software for recording and managing business assets, including vehicles, trailers and plant. It is described as Australian made for yards operating 5 to 100 assets. The system tracks registration and inspection dates, service schedules, certificates and crew credentials, then sends email reminders before listed expiries. Maintenance schedules can be based on kilometres, engine hours or dates, with cumulative A to E service tiers. Drivers can complete phone-based checks, attach photos when reporting faults and follow those faults through repair. Jobcards record parts, labour, hours, costs and GST against an asset. Spreadsheet asset registers can be imported, with help available for loading customer lists. Service histories export as PDFs per asset, while other data can be supplied on request. An optional Assistant reviews photographed paper jobcards and answers questions using asset service information. AssetPass has a mobile app, custom inspections and a 30-day trial. The AssetPass plan costs A$7 per asset per month, with a $35 monthly minimum, ex GST.
Good
- Tracks registrations, inspections, certificates and credentials
- Maintenance schedules support kilometres, hours or dates
- Phone checks can include fault photos
- Jobcards record parts, labour, costs and GST
- Service histories export as asset PDFs
Watch out
- No free plan
- AssetPass has a $35 monthly minimum
- Assistant costs A$2 per asset monthly
- Service availability has no promised uptime
Who it suits
It suits Australian yards managing 5 to 100 vehicles, trailers or plant assets. Teams needing compliance reminders, mobile checks, maintenance records and repair tracking may find its features relevant.
Verdict
AssetPass brings compliance, maintenance, checks, repairs and job costing into one asset record. Its paid plans and minimum charge should be considered alongside the 30-day trial, while the optional Assistant adds a separate per-asset fee.
Plans and prices
From AssetPass's own pricing page, checked 9 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| The Assistant | A$2 a month | Optional · off unless enabled · free during the 30-day trial · Per asset per month, on top of AssetPass; ex GST |
| AssetPass | A$7 a month | Unlimited users · unlimited depots · all features included · Per asset per month; $35 monthly minimum (five assets), ex GST |
The facts
Each one read from AssetPass's own pages, with the date it was checked.
What it does
- AI provider
- When the Assistant is used, the submitted jobcard photo or asset question and relevant asset details are sent to Anthropic, which the privacy page says does not use them to train its models.checked 9 Oct 2026
- Assistant
- The optional Assistant reads photographed paper jobcards for review before filing them and can answer questions about an asset using its service information.checked 9 Oct 2026
- Audience
- The maker describes it as Australian made for yards running 5 to 100 assets.checked 9 Oct 2026
- Availability limit
- The terms do not promise a specific uptime figure and say the service may be taken offline for maintenance.checked 9 Oct 2026
- Compliance tracking
- It tracks registration and inspection dates, service schedules, certificates and crew credentials, with email reminders before listed expiries.checked 9 Oct 2026
- Data export
- Service history can be exported as a PDF per asset, and the maker says other data can be provided on request.checked 9 Oct 2026
- Data handling
- The privacy page says passwords are stored as one-way hashes, connections are encrypted, and some infrastructure may process data outside Australia.checked 9 Oct 2026
- Data import
- Asset registers can be imported from spreadsheets, and the maker also offers to load customer asset lists.checked 9 Oct 2026
- Maintenance
- Service schedules can use kilometres, engine hours or dates, and the product supports cumulative A to E service tiers.checked 9 Oct 2026
- Prestarts and faults
- Drivers can complete checks on a phone, and faults can be reported with photos and tracked through repair.checked 9 Oct 2026
- Purpose
- AssetPass tracks registration, inspections, servicing, checks and repairs for business assets such as vehicles, trailers and plant.checked 9 Oct 2026
- Security
- The maker says customer and depot data access is restricted by database row-level security, with a tamper-evident audit trail for record changes.checked 9 Oct 2026
- Support
- Customers can contact AssetPass at [email protected], and the maker offers help importing asset lists.checked 9 Oct 2026
Money
- Job costing
- Jobcards can record parts, labour, hours, costs and GST against an asset.checked 9 Oct 2026
The company
- Maker location
- AssetPass describes itself as Australian owned and run; the pages reviewed do not state a headquarters city or founding date.checked 9 Oct 2026
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