AppFlowy

Overview

AppFlowy is an open-source workspace for building wikis and managing projects. It brings shared knowledge and project work together, with capabilities for individuals, teams, and enterprises. Real-time editing, comments, guest access, and offline access are listed features.

AI is integrated into the workspace through search, writing, chat, research, and meeting notes. AppFlowy AI can brainstorm drafts, summarize or expand content, autofill columns, and answer questions. The product also lists connections to services such as Slack, Microsoft Teams, Google Calendar, ChatGPT, Airtable, Gmail, GitHub, Google Drive, Jira, Claude, Zapier, Loom, and Salesforce.

Organizations can connect AppFlowy to existing systems using options including SAML and OIDC single sign-on, SCIM, LDAP, MCP, and public APIs. Self-hosting is another notable choice: deployments can run on customer infrastructure or in the cloud, including fully air-gapped environments, with self-hosted LLMs and embedding models.

Key features

Wikis, projects, and collaboration

The workspace is designed to bring wiki content and projects into a shared environment. Real-time collaboration is included in the Free plan, which allows one collaborative workspace for up to two members, with unlimited pages and blocks. Comments and guest access are also listed. Pro is aimed at small teams managing projects and team knowledge.

AI across workspace tasks

The listed AI capabilities cover search, drafting, research, chat, and meeting notes. AppFlowy AI can help develop or refine content, produce summaries, fill columns automatically, and answer questions. The plans differ in their AI allowances, so users considering regular AI use should compare the included responses, image generation, and upload limits.

Deployment, privacy, and administration

AppFlowy can run on a customer's infrastructure or cloud, including in an air-gapped setup. For self-hosted instances, the company says customers control where data is stored and processed and that the vendor has no access to the instance. The product lists built-in identity and access management, granular permissions and admin controls, and fine-grained controls for AI access and usage. Its product page displays SOC 2 Type II, GDPR, HIPAA, and ISO/IEC 27001 badges.

Pricing

AppFlowy uses a freemium model. The Free plan costs nothing, billed forever. It includes one collaborative workspace for up to two members, unlimited pages and blocks, 5 GB storage, 10 AI responses, and 2 AI images.

• Vault Workspace: $6 a month, billed billed annually, per user. Includes local AI on your own hardware, unlimited AI responses, and unlimited file size for AI Chat.
• AppFlowy AI MAX: $8 a month, billed billed monthly, per user. Includes unlimited AI responses, unlimited file uploads, and 50 AI images per month.
• Pro: $10 a month, billed billed annually, per user. Includes unlimited storage, up to 50 workspace members, up to 100 guest editors, unlimited AI responses, 50 AI images per month, and unlimited file uploads.

The listed starting paid price is 12.5 /user/mo. Compare the plan details carefully, since the displayed plan prices and the stated starting paid price differ.

Platforms

AppFlowy is available on Android, iOS, Linux, macOS, web, and Windows. An API and self-hosted deployments are also listed. Native app coverage is listed for all supported platforms.

Who it's for

AppFlowy may suit people who want a workspace for both project coordination and organized knowledge, from individual use through team and enterprise needs. Its Free plan provides a small shared starting point, while Pro is described for small teams. Organizations with deployment or residency requirements may find the self-hosting options relevant, and those already relying on connected services can assess its listed integrations and enterprise connections.

AI features are prominent, but the free allowance is limited to 10 responses and 2 images. The paid plans offer different combinations of local AI, responses, image generation, storage, and uploads, so the best fit depends on which of those limits matter.

Pros and cons

• Pros: Wikis and projects share a workspace; real-time collaboration is available on Free; broad AI capabilities; self-hosted and air-gapped deployment options; listed integrations and enterprise identity connections; offline access is listed.
• Cons: Free is limited to one collaborative workspace, two members, and 5 GB storage; the listed prices and starting paid price are not aligned; AI allowances and capabilities vary by plan.

Alternatives

Depending on whether you prioritize collaborative documents, team knowledge, or a different workspace approach, you can also consider Nuclino, WPS Docs, Collabora Online, ContactOffice, Craft, Lark, ONLYOFFICE Docs, and Zoho Writer. See more options in Collaborative Document Software.

Verdict

AppFlowy combines wiki and project work with collaboration, AI tools, and a broad choice of deployment options. Its strongest distinction in the listed details is the ability to self-host, including in air-gapped environments, alongside integrations and enterprise connections. The Free plan is useful for a small shared workspace, but the two-member cap and modest AI allowance make plan limits worth checking early. Teams should also confirm the pricing that applies to their needs, since the plan prices shown do not match the stated starting paid price.