4Minitz
4Minitz is a web app for preparing meeting agendas, recording minutes and tracking topics and action items.
What 4Minitz is
4Minitz is a web app for preparing meeting agendas, recording minutes and tracking topics and action items. Teams can set up recurring meeting series, invite participants, assign roles and moderators, and build agendas with recurring topics. During a meeting, users can record attendance, add notes and assign action items to responsible people. Invited participants who are logged in can see updates to current minutes in real time. Open actions and unresolved topics can carry forward to the next meeting, while search covers topic history and full text. The app keeps version numbers for meetings that are finalized again, and older finalized minutes cannot be changed through the normal workflow. It offers email delivery for agendas and minutes, and finalized protocols can be exported as HTML, PDF or PDF/A when enabled by an administrator. The app is free and open-source under the MIT License, with a self-hosted plan. It runs on web and self-hosted deployments, supports Docker, and is designed for desktop, tablet and smartphone browsers.
Good
- Free and open-source under the MIT License
- Tracks action items and carries open topics forward
- Searches topic history and full text
- Supports Docker deployment and multiple protocol export formats
Watch out
- Requires Node.js and MongoDB
- Unsynced changes may be lost if the browser closes
- Self-hosting requires your own infrastructure
Who it suits
4Minitz suits teams that want structured agendas, searchable minutes and follow-up tracking without a software charge. Its self-hosted deployment and stated privacy approach may appeal to organizations that want to control where meeting records are hosted.
Verdict
4Minitz brings agenda planning, meeting records and follow-up tasks together in a free, self-hosted web app. Check the deployment requirements and offline-save limitation before relying on it for sensitive or time-critical minutes.
Plans and prices
From 4Minitz's own pricing page, checked 5 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| 4Minitz | Free | Free and open-source · MIT License · self-hosted |
The facts
Each one read from 4Minitz's own pages, with the date it was checked.
What it does
- Action-item tracking
- Yeschecked 22 Sep 2026
- Agenda preparation
- Users can create meeting series, invite people, assign moderators and uploaders, add agenda topics and mark recurring topics.checked 5 Oct 2026
- Attachment limits
- A server administrator may set a maximum file size and allow or deny file extensions for binary attachments.checked 5 Oct 2026
- Directory integration
- The site lists LDAP and Active Directory support for user import and authentication.checked 5 Oct 2026
- Email integration
- The site lists SMTP support for sending agendas, minutes and action items by email.checked 5 Oct 2026
- Minutes and actions
- Users can record attendance, add information and action items with responsible people, label items, and email minutes and action items.checked 5 Oct 2026
- Offline limitation
- The client can temporarily work offline and sync when the server returns, but closing the browser or tab before unsaved changes sync can lose those changes.checked 5 Oct 2026
- Protocol exports
- Depending on administrator settings, finalized meeting protocols can be generated as HTML, PDF or PDF/A.checked 5 Oct 2026
- Purpose
- 4Minitz is a web app for preparing meeting agendas, documenting minutes and tracking topics.checked 5 Oct 2026
- Real-time updates
- Invited users who are logged in can watch changes to current meeting minutes in real time.checked 5 Oct 2026
- Roles
- Meeting series roles include moderator, uploader, invited and informed, with different permissions to edit, upload and view content.checked 5 Oct 2026
- Searchable archive
- Yeschecked 22 Sep 2026
- Technology and deployment
- The app is built with Meteor JS, depends on Node.js and MongoDB, and supports Docker deployment.checked 5 Oct 2026
- Topic tracking
- Open action items and non-closed topics can carry forward to the next meeting, and users can search topic history and full text.checked 5 Oct 2026
- Version history
- Re-finalized meetings receive a version number, and older finalized minutes cannot be changed from the normal workflow.checked 5 Oct 2026
Where it runs
- Browsers and devices
- The site lists current Chrome, Firefox, Safari and Edge compatibility and says the responsive interface works on desktops, tablets and smartphones.checked 5 Oct 2026
- Privacy approach
- The maker says meeting minutes can contain sensitive information and recommends hosting the open-source app on your own infrastructure to control security and safety.checked 5 Oct 2026
Money
- Free plan
- Yeschecked 22 Sep 2026
Alternatives to 4Minitz
- 1
Fellow
Free planAndroidiOSWebAPI8.3From $7 a month - 2
Standup Alice
Free planAndroidiOSWeb8.1From $19.99 a year - 3
AgreeDo
Free planAndroidiOSWebExtension8.0From $7.90 a month - 4
Decisions
Free planAndroidiOSWeb7.9From $8 a month - 5
GovClerk Minutes
Free planAndroidiOSWeb7.9From $59 a month - 6
Boardable
AndroidiOSWebLinux7.8From $20.99 a month