Winio
Winio is a web collaboration tool that combines project discussions, files, documents, and tasks.
What Winio is
Winio is a web collaboration tool that combines project discussions, files, documents, and tasks. Teams can assign tasks, comment on them, organize sections, track status, and connect work through dependencies. Files can be previewed in a browser before downloading. Documents support formatting, private or public visibility, and live collaboration while teammates write. Conversations retain history, support @mentions and shared meeting notes, and are described as encrypted and visible only to participants. Tailored notifications cover project activity. Clients can be invited without creating accounts, and users can attend projects created by other teams. Winio lists company-wide, marketing, sales, product, HR, and development teams as use cases. The Free plan costs nothing, billed Free Forever, for unlimited projects, up to five users, 1GB storage, and up to 5k recent team messages. Pro and Custom plans add larger-team provisions.
Good
- Free plan supports unlimited projects
- Tasks include dependencies and status tracking
- Documents allow live collaboration
- Browser previews for project files
- Clients can join without accounts
Watch out
- Free plan limits users to five
- Free plan includes 1GB storage
- Free plan limits recent messages to 5k
Who it suits
It suits teams coordinating tasks, files, documents, and conversations in browser-based projects. The listed use cases include company-wide, marketing, sales, product, HR, and development teams.
Verdict
Winio brings common project collaboration functions into one web workspace, with a usable Free plan for small teams. Review storage, user, and message limits before choosing a paid tier for larger groups.
Plans and prices
From Winio's own pricing page, checked 11 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Free | Free | Unlimited projects · Up to 5 users · 1GB Storage · Up to 5k of your team’s most recent messages · Free Forever |
| Custom | Priced on request | For Larger Teams · SAML-based single sign-on (SSO) · 99.99% Guaranteed Uptime SLA · 24/7 Support with 4-hour response time · 20GB Storage per user · Coming Soon · Ask us |
| Pro | — | Unlimited projects · Up to 50 users · 10GB Storage per user · Unlimited message history · Recover deleted projects · Per User Per Month |
The facts
Each one read from Winio's own pages, with the date it was checked.
What it does
- Communication
- Winio says messages are encrypted and visible only to people involved in the conversation.checked 11 Oct 2026
- Documents
- Documents support text formatting, private or public visibility, and live collaboration while teammates write.checked 11 Oct 2026
- Files
- Users can add files to projects and preview them in a browser before downloading.checked 11 Oct 2026
- Hosting
- Winio’s terms say it may use third-party services such as Amazon AWS to operate the service.checked 11 Oct 2026
- Integrations
- The privacy policy refers to third-party integrations but does not name any integrations on the pages reviewed.checked 11 Oct 2026
- Intended users
- Winio lists company-wide, marketing, sales, product, HR, and development teams among its use cases.checked 11 Oct 2026
- Message history
- Winio says it keeps conversation history and supports @mentions and shared meeting notes.checked 11 Oct 2026
- Notifications
- Winio offers tailored notifications for project activity.checked 11 Oct 2026
- Product
- Winio describes itself as a collaboration tool for teams combining files, documents, tasks, and discussions.checked 11 Oct 2026
- Project collaboration
- Winio says clients can be invited to projects without creating an account, and users can attend projects created by other teams.checked 11 Oct 2026
- Security
- Winio’s security policy says connections use HTTPS with RSA 2048-bit keys and that access to hosting machines is limited to three engineers using two-factor authentication.checked 11 Oct 2026
- Support
- The Custom plan lists 24/7 support with a 4-hour response time; the home page also links to FAQs and a roadmap.checked 11 Oct 2026
- Tasks
- Tasks can be assigned, commented on, organized into sections, tracked by status, and linked through dependencies.checked 11 Oct 2026
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