WebMobi Trade Show Management

WebMobi Trade Show Management is an event platform for organizers balancing exhibitor administration with attendee services. It is most compelling for trade shows that need booth workflows, floor plans, lead capture, and matchmaking together; annual participant caps make scale an important part of the decision.

Overview

The product brings exhibitor and attendee operations into one service. Exhibitors can register, pay, choose booths, manage company profiles, request staff badges, and submit service requests through a self-service portal. That can shift routine coordination away from organizers, especially at shows with many exhibitors.

Its scope is broader than a floor-plan or registration tool alone: the mobile event app includes a directory, maps, session schedule, and networking. The trade-off is that paid event plans cap annual participants, while the Professional tier is custom pricing. Organizers should compare those limits with their yearly audience before settling on a plan.

Key features

Exhibitor operations and floor plans

The drag-and-drop editor covers booth layouts, color-coded availability, exhibitor search, attendee directions, and sponsorship placements. Paired with exhibitor booth selection and service requests, it is a strong fit for shows where booth inventory and floor changes are part of the organizer’s workload. Teams that only need a static map may not need this wider workflow.

Lead capture and matchmaking

Exhibitors can scan attendee badges, qualify leads, add notes and product interests, then export records as CSV or Excel or sync them to a CRM. Attendee-profile recommendations, meeting scheduling, and mutual-interest notifications add a way to connect visitors and exhibitors beyond the show floor. These tools make the platform more useful for events where exhibitor follow-up and attendee discovery matter, but annual participant limits still constrain the audience size.

Connections and security

Integrations include Salesforce, HubSpot, Zoho CRM, Stripe, PayPal, Zoom, Google Meet, and Microsoft Teams. A REST API and webhooks provide another route for moving event data; API-key authentication is available, with OAuth 2.0 for enterprise accounts. Webhooks use HMAC signature verification and make three retries with exponential backoff, which helps protect and deliver event updates. For integration requests, WebMobi gives [email protected] as a contact and states a response time of 1–2 business days.

Pricing

WebMobi uses a freemium model. The free tier is free, billed annually, and allows 50 participants per year with unlimited events. It is a low-risk starting point for small programs, but the participant cap is restrictive if an event draws more than a modest audience.

• Creator: $19 a month, billed monthly, for 250 participants per year. It suits smaller organizers who need more room than the free tier, though the allowance remains limited for larger shows.
• Starter: $39 a month, billed monthly, for 500 participants per year and 3,750 email campaigns. It raises capacity and adds a defined email campaign quota, making it a step up for recurring outreach at modest scale.
• Growth: $99 a month, billed monthly, for 2,000 participants per year. It is the highest priced monthly tier with a stated participant allowance, but organizers expecting more than 2,000 participants annually should look beyond it.
• Professional: Custom pricing, from 5,000 participants per year and 7,500 email campaigns. It is the relevant tier for larger programs, though teams need a quote to assess cost.
• Trade show platform: Custom pricing, billed $600-$1,999 annually, with 0% transaction fees and lead capture and floor plans included. This is the most directly trade-show-focused offer; compare its annual charge and included scope with the participant-based plans before choosing.

The cheaper plans provide clear entry points but their participant quotas can become the deciding factor. The Trade show platform has an annual price range and named inclusions, while Professional pricing is custom; organizers should weigh those terms against their event scale and required workflows.

Platforms

WebMobi supports Android, iOS, and web, covering mobile event use as well as browser-based administration.

Who it's for

The product is aimed at B2B exhibitions, consumer expos, and professional trade shows. It makes the most sense for organizers managing exhibitor services and attendee engagement together, particularly when lead capture, floor plans, and CRM connections are part of the workflow. Smaller events can start on the free tier, but should account for its 50-participant annual cap.

Pros and cons

• Pro: Exhibitor self-service combines registration, payment, booth selection, badges, and service requests, reducing the need to handle each task centrally.
• Pro: Floor planning, lead capture, matchmaking, and an attendee app address both the event floor and post-contact follow-up in one service.
• Pro: CRM, payment, and meeting integrations plus an API and webhooks give organizers several routes to connect event operations with other systems.
• Con: The free plan allows only 50 participants per year, and Creator, Starter, and Growth top out at 250, 500, and 2,000 respectively.
• Con: Professional pricing is custom, so larger organizers cannot compare its cost from a fixed monthly price.

Alternatives

Exhibitor Management Software is a useful category comparison for teams focused primarily on exhibitor workflows. Organizers choosing around registration should also compare Event Registration Software, while those seeking a broader event tool can browse Event Management Software.

Zoho Backstage is worth considering for event organizers prioritizing a free entry point with capacity for 100 attendees per event, alongside RSVP invites, sessions, and speakers. BoothHQ is another free option for a single event with up to 50 attendees, online ticket sales through the organizer’s Stripe account, an exhibitor directory, and basic reporting.

ExpoMap may suit organizers needing a free single-event floor plan, registration, and exhibitor portal for up to 49 exhibitors and 250 visitors. Map D offers a free floor plan for one event, with editing but no stated publishing or booth sales, making it a narrower choice for mapping needs.

Marketspread is an alternative for vendors and exhibitors seeking a standard profile, product publishing, and event applications. xh is an open-source command-line HTTP client, a different kind of software for a different task. Exhibitio charges no fee per free ticket and a flat $0.99 per paid ticket sold, so it is worth comparing for ticket-fee-based event sales. ExpoFP offers a DIY plan at $149 a month with 100 booths shown, a self-built map, booth reservation, and sponsorship; it may fit teams centered on booth mapping and reservation.

Verdict

Choose WebMobi Trade Show Management if your event needs exhibitor self-service, floor planning, lead handling, and attendee networking connected in one system. Its breadth and integration options are the main reasons to choose it. Look elsewhere if 50 free participants or the paid annual caps do not fit your audience, or if you need a published Professional price before evaluating a larger rollout.