BoothHQ

Overview

BoothHQ is an event platform for trade show and conference organizers who need exhibitor operations alongside attendee and conference tools. It is strongest for teams coordinating booth sales, floor plans, programming and engagement in one place; small events can start free, but the 50-attendee cap quickly narrows that option.

Key features

The floor-plan builder supports drag-and-drop layouts, separate exhibitor and attendee views, print-ready exports, concurrent editing and booth locks. That combination suits teams assigning space collaboratively: locks help prevent overlapping changes, while exports and an embedded live map make the plan useful beyond the organizer's workspace. The iframe embed works with WordPress, Wix and Squarespace.

Exhibitors can choose booths or sponsorships, compare available-space pricing and transact through BoothHQ. Organizers also have application forms, booth assignment, payment collection, deliverable tracking and exhibitor messaging, giving the platform a broader exhibitor workflow than a map alone.

Conference management covers calls for proposals and sessions. Attendee tools include AI-suggested companies and sessions, personalized must-see lists, real-time chat, contact exchange and scheduled appointments. The branded My Show Planner app can extend the experience to iOS and Android. BoothHQ also connects to more than 150 services, including Cvent, Eventbrite, Salesforce, HubSpot, Stripe, Square, PayPal and Mailchimp.

Fees are 2% + 50¢ on tickets and 1% capped at $50 on booths and sponsorships. Those transaction costs matter to organizers comparing platform prices against expected sales volume.

Pricing

Free costs nothing, billed forever. It allows one event and up to 50 attendees, with online ticket sales through your own Stripe, an exhibitor directory, basic reporting and email support. That is a workable starting point for a small event, but it omits the floor-plan builder, conference management and sponsorship sales included in Pro.

Pro costs $99 a month, billed at $99 per month, or $990 per year with two months free. It adds unlimited events, up to 2,500 attendees per event, the floor-plan builder, conference management with CFP and sessions, sponsorship sales, advanced reporting and analytics, custom branding and standard support. This is the natural tier for organizers who need the full event workflow but can work within the per-event attendee limit.

Enterprise has custom pricing and includes everything in Pro, unlimited attendees, multiple team members and organizers, SSO and API access, white-label or custom domain, a dedicated success manager and SLA, invoice or PO billing, and custom integrations. It is aimed at larger or multi-event operations that need scale, identity controls or tailored integrations; its custom price requires a quote rather than a published monthly rate.

Platforms

BoothHQ supports web, iOS, Android and API access. The branded My Show Planner extension is available for iOS and Android.

Who it's for

Trade show and conference organizers are the clearest fit, especially teams coordinating exhibitor sales and assignments with conference programming and attendee engagement. Large-scale shows and multi-event operators have a route to unlimited attendees and multiple organizers through Enterprise. BoothHQ is less compelling for a small event that only needs basic ticketing, or for a show likely to exceed 50 attendees but unwilling to pay for Pro.

Pros and cons

• Pro: Booth sales, sponsorships, floor plans, conference programming and attendee engagement sit in one platform, reducing the need to split those workflows across separate products.
• Pro: Floor-plan collaboration, print-ready exports and website embedding support both internal coordination and attendee-facing use.
• Pro: The integration catalog names more than 150 connections, including major event, CRM, payment and marketing services.
• Con: Free is capped at one event and 50 attendees, and uses the organizer's own Stripe for online ticket sales.
• Con: Pro stops at 2,500 attendees per event; unlimited attendee capacity, SSO and API access require custom-priced Enterprise.
• Con: Pro's $99 monthly price and transaction fees can be a poor fit for organizers with modest needs or substantial ticket and booth sales.

Alternatives

Exhibitor Management Software is a useful category page for comparing exhibitor-focused options.

Choose Zoho Backstage if its free event allowance—100 attendees, 300 RSVP invites, three sessions, three speakers and one event day—fits better than BoothHQ's 50-attendee free cap.

Marketspread offers free Standard vendor and exhibitor profiles, product publishing and event applications, making it an alternative to consider for those needs.

Choose ExpoFP if a dedicated self-built map and booth reservation are the priority: its DIY plan costs $149 a month and includes 100 booths shown plus sponsorship.

WebMobi Trade Show Management is another trade show management option with a free tier.

Vendor Space is a free web option for vendor management, payment collection, forms, sponsor management and analytics, with a 6% transaction fee.

Cvent is a paid alternative whose registration product can be tried for free.

eShow and A2Z Events are other paid event options.

Verdict

BoothHQ is a strong choice for trade show and conference teams that want exhibitor commerce, floor plans, programming and attendee engagement working together. Its clearest reason to choose it is that breadth; its clearest reason to look elsewhere is the sharp step from a 50-attendee free plan to $99-per-month Pro, with larger events pushed to custom-priced Enterprise.