ExpoMap

ExpoMap is an event-management platform for trade shows, expos, conferences, associations and corporate events. It suits organizers that want booth operations, registration, exhibitor tools and attendee engagement in one system. The strongest case is breadth; the main caution is that meaningful capacity and advanced controls sit behind custom-priced plans.

Overview

ExpoMap links floor-plan creation and booth sales with registration, badges, lead capture, networking and AI assistance. That unified workflow can replace several point tools for an organizer running an exhibition from space allocation through post-event follow-up. Stripe payments, data import, signed webhooks for registrations, leads and booth sales, and connections to CRM and automation tools help it fit an existing operational stack.

The Free tier is genuinely usable for a small event, but its ceiling of one event, 49 exhibitors and 250 visitors makes it a trial or small-show option rather than a long-term program platform. Growth and Scale add room to expand, while Enterprise is aimed at organizations needing unlimited usage and tailored integration work.

Key features

Floor plans, booths and registration

The drag-and-drop editor creates 2D and 3D booth layouts, tracks availability, supports booth assignment and sells space. Public wayfinding means the same map can serve visitors, not just organizers. Registration includes custom forms, paid tickets, promo codes, QR badges, Apple and Google Wallet passes, kiosks and QR check-in, giving teams a broad set of sign-up and arrival options.

Exhibitor and lead workflows

Exhibitors receive a portal and messaging tools, while organizers can manage booth operations centrally. Lead capture works by QR scanning or manual entry without a third-party device; leads can be rated, annotated, exported and summarized by AI. That is particularly useful when exhibitors need structured follow-up rather than a pile of unqualified scans.

AI, networking and event sites

AI features cover event-concierge search, matchmaking, lead scoring, follow-up drafts and an exhibitor-page assistant that answers from exhibitor-supplied information. Each event can have a multilingual microsite on an ExpoMap subdomain or the organizer’s domain, with analytics integrations. The installable mobile PWA includes badges, lead scanning, maps, meetings, messaging and push notifications, avoiding an app-store release.

Signed webhooks and anti-fraud rules for badge reprints and check-in add operational safeguards. ExpoMap does not state a security certification or compliance standard, so regulated organizations should verify requirements before committing.

Pricing

Free gives up custom domains, the larger AI and contractor tooling, API access, SSO and priority support. Since paid prices require contacting sales, buyers should request a quote based on event volume and integration needs.

Platforms

ExpoMap runs on web, Android and iOS, and offers an API. Its phone experience is an installable PWA rather than an app-store download, which simplifies deployment but still depends on organizers and attendees using a supported mobile browser.

Who it's for

Trade-show and expo organizers are the natural audience, especially teams selling booth space while managing registration and onsite check-in. Conferences, associations, communities and corporate-event departments can also benefit when exhibitor portals, networking and lead follow-up matter. It is a poor fit for a tiny one-off gathering that only needs basic ticketing, or for organizations unwilling to adopt a combined event and exhibitor workflow.

Pros and cons

Pros

• Broad event coverage: Booth sales, floor plans, registration, check-in, lead capture and networking share one platform.
• Useful exhibitor follow-up: Scoring, notes, exports and AI summaries turn scans into actionable lead records.
• Flexible attendee delivery: Multilingual sites, custom domains on Growth, Wallet badges and a no-store PWA support varied event setups.
• Integration paths: Stripe, signed webhooks, imports and CRM or automation connections reduce isolation from existing systems.

Cons

• Free capacity is narrow: One event, 49 exhibitors and 250 visitors exclude most established shows.
• Paid costs are opaque: Growth, Scale and Enterprise require custom quotes, complicating budget comparisons.
• Advanced controls are tiered: Custom domains, AI lead tools, API access, SSO, priority support and SLA coverage require higher plans.
• Compliance is not established: No certification or formal compliance standard is stated for security-conscious buyers.

Alternatives

Exhibitor Management Software is the broader category list for comparing specialized exhibitor tools.

• WebMobi Trade Show Management is a better match when a lower-cost participant model is enough: its Free plan allows 50 participants per year, while Creator costs $19 a month for 250 participants per year.
• Zoho Backstage suits organizers prioritizing conference sessions and speakers; its Free plan includes 100 attendees per event, 300 RSVP invites, three sessions, three speakers and one event day.
• BoothHQ fits a very small show needing ticket sales through its own Stripe account, an exhibitor directory and basic reporting; its Free plan covers one event and up to 50 attendees.
• Map D is the simpler choice when only a single editable floor plan is required and publishing or booth sales are unnecessary.
• Marketspread is aimed at vendor profiles, product publishing and event applications rather than a full expo operating system.
• xh is an open-source command-line HTTP client, not an event-management alternative.
• Exhibitio is preferable when ticket-fee billing is the priority, with no fee for free tickets and a 0.99 USD flat fee per paid ticket.
• ExpoFP is worth considering for a dedicated self-built booth map; its DIY plan is $149 a month and includes 100 booths shown, reservation and sponsorship features.

Verdict

Choose ExpoMap when an organizer wants one system for booth planning and sales, registration, exhibitor portals, lead capture, networking and AI-assisted follow-up. Its Free plan is a practical entry point for one small event, while Growth, Scale and Enterprise provide the capacity, branding, integration and service controls larger programs need. Look elsewhere if you require transparent paid pricing, formal compliance credentials, or only a narrow function such as ticketing or floor-plan editing.