Substly
Substly is a SaaS management platform for small and medium-sized businesses that need to discover software use, monitor subscriptions, and manage access.
What Substly is
Substly is a SaaS management platform for small and medium-sized businesses that need to discover software use, monitor subscriptions, and manage access. Discovery uses Google Workspace and Microsoft Entra ID integrations plus browser extensions for Chrome, Edge, Safari, and Firefox. The Monitor plan costs $130 a month, billed monthly, and includes multi-source discovery, Shadow IT detection, contract and cost management, and renewal alerts. Optimize costs $260 a month and adds unused-license detection, employee offboarding, and Microsoft 365 license monitoring and optimization using individual usage data. Substly can notify employees when they open applications marked as unapproved. Its offboarding tools help remove access when employees leave; the company says they can save up to 90% of offboarding time. Customer data is encrypted and stored in the EU for GDPR compliance, with custom plans offering EU or US hosting. Google or Microsoft single sign-on and authenticator-app multifactor authentication are listed. A 30-day trial is available, and cancellation has no fees or locked-in contract.
Good
- Automatic discovery from identity systems
- Shadow IT alerts
- Unused-license detection
- Employee offboarding workflows
- Browser extensions across four browsers
Watch out
- No free plan
- Monitor and Optimize carry monthly fees
Who it suits
It suits small and medium-sized businesses seeking automatic application discovery, license reclamation, renewal tracking, and access workflows. Optimize is aimed at teams needing employee and Microsoft 365 license management.
Verdict
Substly focuses on finding SaaS usage and turning that information into subscription, license, and offboarding actions. Its two paid tiers separate monitoring from deeper optimization, with a trial and flexible cancellation for evaluation.
Plans and prices
From Substly's own pricing page, checked 8 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Monitor | $130 a month | Starting at; detects and manages SaaS tools and vendors · multi-source discovery · Shadow IT detection · contract and cost management · renewal alerts · monthly |
| Optimize | $260 a month | Starting at; includes Monitor · unused license detection · employee offboarding · M365 license monitoring and optimization · monthly |
| Custom plan | Priced on request | Tailored solution · custom APIs · multiple AD tenants · custom reports and analyses |
The facts
Each one read from Substly's own pages, with the date it was checked.
What it does
- Authentication
- The pricing page lists Google or Microsoft single sign-on and multi-factor authentication using an authenticator app.checked 8 Oct 2026
- Cancellation
- Customers can cancel at any time without cancellation fees or locked-in contracts.checked 8 Oct 2026
- Discovery
- The discovery engine identifies SaaS use through Google Workspace and Microsoft Entra ID integrations and browser extensions.checked 8 Oct 2026
- Integrations
- Native integrations include Google Workspace and Microsoft Entra ID, and the product offers a browser extension for Chrome, Edge, Safari, and Firefox.checked 8 Oct 2026
- License optimization
- The Optimize plan provides individual-level usage data and tools to identify unused licenses and optimize M365 licenses.checked 8 Oct 2026
- Limits
- The pricing page lists six access roles and unlimited Substly admins for each of its three plan levels.checked 8 Oct 2026
- Offboarding
- Substly's offboarding feature helps ensure access is removed when employees leave, and the company says it can save up to 90% of offboarding time.checked 8 Oct 2026
- Product
- Substly is a SaaS management platform for detecting, monitoring, and managing software subscriptions and usage.checked 8 Oct 2026
- Security
- The pricing page says customer data is encrypted and securely stored in the EU for GDPR compliance; custom plans can choose EU or US hosting.checked 8 Oct 2026
- Shadow IT
- Substly can monitor unapproved applications and notify employees when they access applications designated as not to use.checked 8 Oct 2026
- Support
- The homepage says Substly answers questions within 24 hours, and the pricing page offers help through chat or a call.checked 8 Oct 2026
- Target customers
- The company describes Substly as a lightweight SaaS management tool built for small and medium-sized businesses.checked 8 Oct 2026
The company
- Company
- Substly AB says it was founded in Sweden in 2018 by Ola Stål and Felix Sjöstedt.checked 8 Oct 2026
- Founded
- 2018checked 28 Sep 2026
- Headquarters
- Swedenchecked 28 Sep 2026
