Streamtime

Overview

Streamtime is a project management platform for creative businesses that need to connect client jobs with staffing and financial oversight. It is best suited to agencies and design teams managing work against budgets and planned profit. The main trade-off is a strict free-plan job cap, while its iOS app leaves quoting and invoicing to the web experience.

Founded in 2002 and headquartered in Sydney, Streamtime combines job planning, resource scheduling, time tracking, reporting, quotes, and invoices. Its strength is treating project delivery and commercial performance as parts of the same workflow, rather than as separate tools.

Key features

Job planning and scheduling

Teams can define rates, assign people, set timelines, and plan profit for each job, then track progress with a burn-up chart. This gives creative teams a way to consider job economics while organizing delivery. Scheduling connects to job plans and to-do lists, and work can be planned without timesheets; that suits teams that want a forward-looking view of capacity without making timesheet entry the planning mechanism.

Reporting and billing

Reports offer real-time views of utilisation, profitability, and job cost recovery, with filters, formulas, and export. That makes Streamtime more useful to managers who need to examine project performance than a task-only planner. Job plans can become quotes and invoices, with expenses included in the bill, keeping budgeting and client billing close to the original scope.

Integrations and mobile use

Native integrations connect to Xero, QuickBooks, and MYOB AccountRight, while Zapier can connect Streamtime with over 5,000 apps. Google Calendar meetings can sync both ways into Streamtime To Do. The iOS app handles time tracking, to-dos, and quick task edits, but omits quoting and invoicing; users who need the full billing workflow should not expect to complete it from the app.

Pricing

Streamtime uses a freemium model, with a free plan and a free trial. The free plan permits up to 5 active jobs and 50 archived jobs. That is a useful way for a small team to start, but active-job capacity is a meaningful constraint for agencies handling several concurrent client projects.

The Custom subscription has custom pricing, billed monthly or annually. Annual plans are charged at a lower rate, and pricing is based on team size, annual billings, and expected product usage. That basis may align the subscription with a firm's scale, but it makes the plan less straightforward to budget than a published per-seat price. The free plan's job caps also mean growing teams should consider the paid subscription before their project load outgrows it.

Platforms

Streamtime is available on the web and iOS, and also offers an API. The mobile app is focused on day-to-day tasks and time capture rather than the complete quote-to-invoice process. Streamtime says production systems and account databases run in AWS US West (Oregon), with AI requests processed in the United States. Its FAQ cites database replication, hourly off-site backups, and standard disaster recovery procedures. Its privacy policy references the Australian Privacy Principles, EU GDPR, and UK GDPR, and describes measures including secure databases, firewalls, user identifiers, and passwords.

Who it's for

Streamtime is a strong fit for creative agencies, marketing and media services, in-house design teams, and architects that need job plans, resource planning, profitability reporting, and invoicing in one system. Teams that rely on utilisation and job cost recovery reporting may value the financial perspective as much as the scheduling tools. It is less compelling for teams that need generous project capacity at no cost or want full billing functionality in an iOS app.

Support is available by message or at [email protected]; the maker says its globally based team is available round the clock.

Pros and cons

• Pros: Job plans combine rates, staffing, timelines, and planned profit, giving creative teams a commercial view of work before delivery.
• Pros: Reporting covers utilisation, profitability, and job cost recovery, with filters, formulas, and export for closer analysis.
• Pros: Quotes and invoices can be generated from job plans, including expenses, and accounting integrations cover Xero, QuickBooks, and MYOB AccountRight.
• Cons: The free plan tops out at 5 active jobs and 50 archived jobs, limiting its usefulness as a growing agency's permanent tier.
• Cons: The iOS app does not include quoting or invoicing, so billing still requires another interface.
• Cons: Custom subscription pricing depends on team size, annual billings, and expected usage, making costs harder to compare from the outset.

Alternatives

For a broader comparison of agency-focused tools, browse Agency Project Management Software; Creative Project Management Software is the more targeted shortlist for creative teams.

project-open is worth considering if a free plan and web, Windows, or Linux access matter more than Streamtime's creative job-and-billing workflow. TideFlow is another freemium option, with its Free Forever plan allowing one user, two workspaces, and three projects while including profitability reports. Deltek Maconomy is positioned as an enterprise ERP for professional services firms, with pricing by demo request. Synergist may suit firms prepared for a paid subscription with a £300 per month minimum and a one-time onboarding fee. TimeLog is a paid alternative with a Starter plan at €14 a month per user and time and expense logging. Productive starts with a paid Essential plan at $10 a month and a three-seat minimum. BQE CORE offers paid modules and a free trial, with pricing available by quote. FunctionFox is a paid option whose Classic plan costs $12.75 a month with a three-user minimum.

Verdict

Choose Streamtime if you run a creative business and want job planning, resource scheduling, profitability reporting, and billing tied together. Its clearest advantage is bringing project economics into the same workflow as the work itself. Look elsewhere if the five-active-job free tier is too restrictive, if you need published subscription pricing, or if quoting and invoicing must be available on iOS.