Projectworks
Projectworks is a project and financial management platform for consulting and other professional services firms.
What Projectworks is
Projectworks is a project and financial management platform for consulting and other professional services firms. It brings deals, proposals, time and expense tracking, resourcing, invoicing, and forecasting together, with tools to connect staff effort to revenue, utilization, and profit. Resource planning shows workloads and availability across projects and teams. Invoicing supports time and expenses, fixed-price, retainer, and lump-sum work. Reports cover budget burn, project and people margins, work in progress, and utilization, with custom reports available. Projectworks lists integrations including Xero, QuickBooks, Jira, HubSpot, Salesforce, Google Calendar, Microsoft Teams, and others. It offers web and API access. The company says the product is designed for professional services businesses, especially firms with 10 to 500 employees.
Good
- Connects time and expenses to revenue, utilization, and profit.
- Plans workloads and availability across projects and teams.
- Supports several invoicing models.
- Reports on margins, budget burn, work in progress, and utilization.
- Includes a 21-day trial without a credit card.
Watch out
- No free plan is available.
- Plans start at 10 users and bill in bands of five.
Who it suits
Projectworks suits professional services teams that need to coordinate project work with staffing, billing, and financial reporting. The company particularly identifies engineering, architecture, management consulting, and software services firms with 10 to 500 employees.
Verdict
Projectworks combines project operations with resourcing, invoicing, forecasting, and financial reporting for consulting firms. Its minimum team size, banded billing, and onboarding cost are important to consider when evaluating fit.
Plans and prices
From Projectworks's own pricing page, checked 21 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Build | $17 a month | Minimum 10 users · Time and expense tracking · Resourcing · Invoicing and forecasting · Xero and QuickBooks integrations · MFA · Annually; approximately $4,104 annually for 10 users; 10% savings |
| Scale | $24 a month | Everything in Build · Jira and DevOps · HubSpot · HRIS/payroll · Calendar and communications · Multi-office and multi-currency · SSO · Annually; approximately $5,832 annually for 10 users; 10% savings |
| Unleash | $41 a month | Everything in Scale · Multi-entity · API · Purchase orders · Unlimited custom fields · Unlimited custom reports · Sage Intacct · Annually; approximately $9,720 annually for 10 users; 10% savings |
| Enterprise | Priced on request | Everything in Unleash · Ongoing services · Custom-built integrations · Custom-built reports · Custom |
The facts
Each one read from Projectworks's own pages, with the date it was checked.
What it does
- API
- Projectworks provides a REST API with Swagger documentation and API accounts using consumer keys and secrets.checked 21 Oct 2026
- API limits
- The help documentation says development is customer or vendor-led and that some data, including cost invoices, is not exposed through API endpoints.checked 21 Oct 2026
- Chrome extension
- The Projectworks Time Tracking Chrome extension lets users start or stop timers and fill timesheets from any website.checked 21 Oct 2026
- Chrome rating
- Rating on Chrome Web Store: 4.3 out of 5 from 7 ratingschecked 21 Oct 2026
- Data hosting
- The privacy policy says production data is hosted in Australia, Europe and the United States on Microsoft Azure, with services operated from the United States and New Zealand.checked 21 Oct 2026
- Desktop requirements
- Recommended desktop access uses current Chrome, Edge or Firefox on Windows or current Safari on macOS, with a browser width of at least 1280 pixels and broadband of at least 3 Mbps.checked 21 Oct 2026
- Documentation
- The public help centre contains task guides for integrations, timesheets, expenses, devices and product releases.checked 21 Oct 2026
- Financial reporting
- Built-in reporting covers project burn, margins, utilization, WIP and forecasting, with custom report creation.checked 21 Oct 2026
- Funding news
- Projectworks announced a USD 5 million Series A capital raise on November 1, 2024.checked 21 Oct 2026
- Integrations
- Listed connections include Xero, QuickBooks, MYOB, Sage Intacct, HubSpot, Salesforce, Jira, Azure DevOps, calendars, Teams, BambooHR, Employment Hero, Monday.com, Autohive and Zapier.checked 21 Oct 2026
- Intended customers
- The company says the product is designed for professional services businesses, particularly engineering, architecture, management consulting, and software services firms with 10 to 500 employees.checked 30 Sep 2026
- Invoicing
- Approved time and expense data can pre-populate invoices and synchronize with accounting systems.checked 21 Oct 2026
- Jira rating
- Rating on Atlassian Marketplace: no reviews yet for the Jira app; the vendor listing shows 4.4 out of 5 from 6 ratings for its listed app.checked 21 Oct 2026
- Legal entity
- Terms identify Projectworks, Inc. as the contracting company for customers outside Australia and New Zealand and SpiderWorks for customers in those two countries.checked 21 Oct 2026
- Licence
- Projectworks is delivered as proprietary commercial software; its Jira companion is marked Commercial, no charge.checked 21 Oct 2026
- Limit: expenses and Xero
- Software Advice reviewers note that automatic invoice lines for every time entry are unavailable and that expense reconciliation with Xero can require workarounds.checked 21 Oct 2026
- Limit: learning curve
- Reviewers report that the interface and advanced reporting require time to learn and can feel clunky.checked 21 Oct 2026
- Limit: reporting customization
- Reviewers cite limited reporting or dashboard customization for specialized requirements.checked 21 Oct 2026
Money
- Billing
- Invoicing supports time and expenses, fixed price, retainer, and lump sum billing models.checked 30 Sep 2026
The company
- Company facts
- LinkedIn lists Projectworks as privately held, founded in 2019, headquartered in Wellington and employing 51–200 people.checked 21 Oct 2026
- Company history
- Projectworks says its roots began in 2001 as an in-house time tracking tool, became a business in 2016, and launched in 2019.checked 30 Sep 2026
- Company origin
- The company says the product began as an internal time-tracking tool in 2001, became a business in 2016 and launched globally in 2019.checked 21 Oct 2026
- Founded
- 2016checked 28 Sep 2026
Where it runs
- Jira app
- The Jira Cloud time-tracking app is free, commercially licensed, and had 82 installs when the marketplace page was opened.checked 21 Oct 2026
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