Stellar Library

Overview

Stellar Library is a board portal for organizing documents and running meetings, aimed at councils, boards, trusts and other organizations that need controlled access to decision materials. Its broad meeting toolkit and document-level controls make it a strong fit for formal governance; organizations seeking a general-purpose collaboration app may find its board-centered focus a poor match.

Key features

Stellar handles Office documents, PDFs, images, video and audio, with online and offline access. That breadth suits board members who need to consult papers on the move or without a connection. Agenda building, board packs, live minutes, annotations, signing, voting, resolutions and comments cover much of a meeting’s preparation and follow-up in one system.

Document and folder access controls, encryption, and activity records give administrators tools to limit access and see who read or downloaded files and for how long. The usage log and real-time reporting are particularly useful when accountability matters. Stellar says its servers are hosted in Sydney through AWS, mirrored to a second region for backup, and ISO 27001 certified on AWS. These are meaningful governance credentials, though organizations should assess whether the stated hosting arrangement fits their own requirements.

All subscriptions include unlimited training, phone and email support, free implementation and a dedicated account manager. That substantial onboarding and support package can help organizations adopting a formal board workflow, rather than leaving setup and training entirely to internal staff.

Pricing

Stellar sells three annual packages, with a tailor-made quote available. The subscription starts with a 12-month term and renews in additional 12-month terms. Prices are per year and plus GST:

The Not-for-Profit and Commercial packages list the same features: agenda and pack builders, live minutes, annotations, actions, voting, circular resolutions, interest and decision registers, and restricted user access controls. The higher Commercial starting price does not come with a different feature list in these packages, so organizations should weigh the quoted fit against their own requirements.

Local Government trades those board-oriented tools for a package that adds third-party paper imports, a central repository, dashboard, SplitView, hyperlinking, personal and public annotations, and action and voting tasks. The systems supported for importing papers are not named. No free plan is offered, and seat counts or usage quotas are not given for these packages, so larger organizations should request a tailor-made quote before comparing total costs.

Platforms

Stellar supports Android, iOS, macOS, web and Windows. Mobile apps are available for iOS and Android, and offline document access helps members who need papers away from a network connection.

Who it's for

The product is aimed at local government councils, corporate and not-for-profit boards, district health boards, trusts and foundations, iwi, partnership boards and educational institutes. It is best suited to organizations whose work revolves around secure board papers, meetings and recorded decisions. Teams looking primarily for broad project collaboration rather than governance workflows should consider other categories.

Pros and cons

• Pros: A joined-up meeting workflow covers agendas, packs, minutes, annotations and voting, reducing the need to piece those board tasks together across separate tools.
• Pros: Document-level and folder-level controls, activity visibility and offline access address practical needs for sensitive board materials.
• Pros: Unlimited training and support, implementation and a dedicated account manager are included with every subscription.
• Cons: The annual plans start at 1,800.00 USD plus GST and require a 12-month initial term, making it a substantial commitment for smaller groups.
• Cons: Not-for-Profit and Commercial list the same feature set despite different starting prices; buyers should confirm what justifies the higher quote.
• Cons: Local Government imports papers from third-party software, but the package does not identify which systems are supported.

Alternatives

For a wider category comparison, browse Board Portal Software.

• BoardSpot is worth comparing if a free trial, unlimited document storage and committees, and no extra per-user cost are priorities; its listed Essentials plan is $95 a year.
• BoardPAC is another paid board portal to consider if its platform options, including self-hosted deployment, better suit your organization.
• Admincontrol Board Portal uses custom pricing tailored to organizational needs, making it an option for buyers who prefer a sales-led quote.
• Aprio Board Portal may suit organizations that want a free trial and pay-per-user licensing, with unlimited committees and administrators.
• Boardable offers a free trial and an Essentials tier with stated file, guest, group and survey limits; compare those caps against your meeting workload.
• Boardtrac offers a Silver plan centered on a choice of one core tool, such as minutes and tasks or a board-pack PDF, with phone and email support and live training webinars.
• Diligent Audit is a paid alternative to consider for an audit-focused workflow.
• Sherpany offers Executive and Board tiers for meeting preparation, conduct and follow-up; its Board tier is capped at 20 users.

Verdict

Choose it for governance rather than general collaboration, and compare the Commercial quote carefully against the lower-priced package’s identical listed feature set. If the annual commitment or package fit is hard to justify, a trial-based or more narrowly priced alternative may be the better place to start.