Smart Abstract
Smart Abstract is a web-based system for running scientific conferences, covering abstract submission, review, programme planning, and publication.
What Smart Abstract is
Smart Abstract is a web-based system for running scientific conferences, covering abstract submission, review, programme planning, and publication. It is intended for associations, professional congress organizers, and research and education organizations that hold conferences or annual meetings. Review forms can combine more than 25 grading scales, yes/no questions, and recommendations, with automatic assignment of abstracts to reviewers. The Review PLUS add-on adds multi-stage reviews, custom questionnaires, and asynchronous author-reviewer comments. A visual planner arranges sessions by room and time with drag-and-drop controls, while flagging conflicts such as one speaker booked in two sessions. Schedules can be exported to Word or Excel, and the system can prepare a book of abstracts as a Word file or connect with a publisher for online publication. Its conference app shows programmes, personal agendas, abstracts, floor plans, exhibitor details, and announcements. Browser access uses a QR code or link, and the archive remains available for up to 12 months. Add-ons include livestreams, meetings, on-demand media, Q&A, polls, chat, and networking.
Good
- Automated assignment of abstracts to reviewers
- More than 25 grading scales in review forms
- Drag-and-drop planning with conflict warnings
- Exports schedules to Word or Excel
- Conference app archive lasts up to 12 months
Watch out
- Pricing is available only on request
- Some app engagement features require login
- Review PLUS is an add-on
Who it suits
It suits associations, congress organizers, and research or education organizations managing scientific conferences or annual meetings. Teams needing submission, review, scheduling, publication, and attendee-app functions can use its web platform.
Verdict
Smart Abstract covers the workflow from abstract intake through conference scheduling, publication, and attendee information. Its review controls, planner, app, and hybrid-event add-ons make it suited to organizations coordinating structured scientific meetings.
The facts
Each one read from Smart Abstract's own pages, with the date it was checked.
What it does
- Abstract review
- Review forms can use more than 25 grading scales, yes/no questions, and recommendations, with automated assignment of abstracts to reviewers.checked 8 Oct 2026
- Audience
- Smart Abstract is aimed at associations, professional congress organizers, and research and education organizations that run scientific conferences and annual meetings.checked 8 Oct 2026
- Availability
- The maker says its abstract submission and review system runs on high-performance servers 24/7.checked 8 Oct 2026
- Email service
- The mailing service sends submission confirmations, deadline reminders, and acceptance notices with session information.checked 8 Oct 2026
- Engagement
- App extensions include audience rating, Q&A sessions, polls, live chat, and attendee matchmaking, with some features requiring login.checked 8 Oct 2026
- ePoster
- The ePoster platform supports PDF submissions, branded exhibition galleries, previews, search and filters, audience voting, and audio walks.checked 8 Oct 2026
- Exports
- The planner can export schedules to Word or Excel and provides templates for preparing printed programs.checked 8 Oct 2026
- Hybrid event features
- App add-ons include livestreams, web meetings using a preferred meeting tool, on-demand media, Q&A, polls, and networking features.checked 8 Oct 2026
- Integrations
- The app can embed a preferred web-meeting tool for virtual formats.checked 8 Oct 2026
- Large events
- The system supports large abstract and review processes with automated assignments, status overviews, and filters.checked 8 Oct 2026
- Pricing availability
- The pages reviewed direct prospective customers to book a demo or meeting and do not state prices.checked 8 Oct 2026
- Publishing
- The system can prepare a book of abstracts as a Word file and offers interfaces for online publication through a publisher.checked 8 Oct 2026
- Purpose
- Smart Abstract manages a scientific conference workflow from abstract submission and review through session planning and creation of the book of abstracts.checked 8 Oct 2026
- Review
- Review forms can use more than 25 grading scales, yes/no questions, and recommendations, and abstracts can be assigned to reviewers automatically.checked 8 Oct 2026
- Review add-on
- The Review PLUS add-on supports multi-stage reviews, custom questionnaires, and asynchronous comments between authors and reviewers.checked 8 Oct 2026
- Security update
- A maker update reports that a vulnerability found in an internal audit was fixed and confirmation links are now valid for 24 hours.checked 8 Oct 2026
Where it runs
- App access and archive
- Participants open the conference app in a smartphone or computer browser through a QR code or link, and the app archive remains available for up to 12 months after the congress.checked 8 Oct 2026
- App archive
- The conference app remains available to attendees as an archive for up to 12 months after the event.checked 8 Oct 2026
- Conference app
- The conference app presents an up-to-date programme, personal agendas, abstracts, floor plans, exhibitor information, and announcements.checked 8 Oct 2026
The company
- Company
- Smart Abstract GmbH lists its address as Fedelhören 8, 28203 Bremen, Germany, and names Gabriele Köhn as managing director.checked 8 Oct 2026
- Headquarters
- Bremen, Germanychecked 28 Sep 2026
- Maker and location
- The maker is Smart Abstract GmbH, listed at Fedelhören 8, 28203 Bremen, Germany.checked 8 Oct 2026
Money
- Conference planning
- The visual planner supports drag-and-drop scheduling across rooms and automatically flags timing conflicts such as a speaker booked in two sessions at once.checked 8 Oct 2026
- Program planning
- The smart Planner supports drag-and-drop planning by rooms and times and warns about conflicts such as a speaker scheduled in two sessions at once.checked 8 Oct 2026
Alternatives to Smart Abstract
- 1
Fourwaves
Free planAndroidiOSWebAPI8.2From $999 a year - 2
HotCRP
Free planOpen sourceWebAPILinuxmacOS8.1$7.50 one-time - 3
Sessionize
Free planAndroidiOSWeb7.3$499 one-time - 4
ConfTool
Free planAndroidiOSWebSelf-hosted6.9Free plan - 5
MeetingHand Abstract Management
Free planWeb6.9$990 one-time - 6
OpenConf
Free planWebSelf-hosted6.9From $600 a year