RosterThat
RosterThat is a web-based service for organizing volunteer rosters and signup schedules for churches, camps, sports teams, booster clubs, and community groups.
What RosterThat is
RosterThat is a web-based service for organizing volunteer rosters and signup schedules for churches, camps, sports teams, booster clubs, and community groups. Organizers can set up recurring rosters or season schedules with dates, times, locations, and roles. An auto-fill option assigns volunteers to open slots using a fair rotation. Public signup sheets let people claim an open spot through a shared link without creating an account. Volunteers can request shift swaps for teammates to accept and an organizer to approve. Pro and Team plans send an automatic email reminder the evening before a scheduled date, using the organization’s timezone. Organizers can import member lists by CSV and export rosters to PDF or Excel. The Free plan allows one admin member, up to 20 people, and two active rosters. Pro costs $5 a month and allows up to three admins, up to 50 people, and unlimited rosters. Team costs $12 a month and includes unlimited admins, people, and rosters. Organizers can mark sponsorship sheets and paid spots with a checkmark and note, but payments are handled separately. RosterThat has no mobile app.
Good
- Creates recurring rosters and season schedules.
- Auto-fill assigns volunteers using a fair rotation.
- Public signups work through a link without an account.
- Supports CSV imports and PDF or Excel exports.
- Pro and Team send scheduled email reminders.
Watch out
- Web-only service with no mobile app.
- Free plan is limited to two active rosters.
- Payments are handled separately from paid-spot tracking.
- Email sending is subject to fair-use limits.
Who it suits
RosterThat suits groups that coordinate volunteers in recurring or seasonal roles, including churches, camps, sports teams, and community organizations. It is for organizers comfortable managing rosters through a web service.
Verdict
RosterThat covers roster creation, signups, swaps, and reminders, with plan limits that vary by group size. It has no mobile app, and its paid-spot markers do not process payments.
Plans and prices
From RosterThat's own pricing page, checked 15 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Free | Free | 1 admin · up to 20 people · 2 active rosters · public signup sheets · PDF & Excel export · member portal · swap requests · reminders · reports · email messaging · website embeds · priority support · $0/month |
| Pro | $5 a month | up to 3 admins · up to 50 people · unlimited rosters · exports · member portal · swaps · reminders · signup sheets · reports · email messaging · website embeds · priority support · $5/month |
| Team | $12 a month | unlimited admins · unlimited people · unlimited rosters · exports · member portal · swaps · reminders · signup sheets · reports · email messaging · website embeds · priority support · $12/month |
| Pro (annual) | $50 a year | up to 3 admins · up to 50 people · unlimited rosters · swaps · reminders · $50/year |
The facts
Each one read from RosterThat's own pages, with the date it was checked.
What it does
- Age requirement
- Terms require account creators and users to be at least 18 years old.checked 15 Oct 2026
- Auto-fill
- Auto-fill can assign volunteers across open slots using a fair rotation.checked 29 Sep 2026
- Automatic reminders
- Pro and Team send scheduled email reminders the evening before a volunteer's date in the organization's timezone.checked 15 Oct 2026
- Calendar export
- Volunteers can export upcoming shifts to their calendars, and organizers can export rosters to PDF or Excel.checked 15 Oct 2026
- Cancellation behavior
- Cancelling an event emails assigned volunteers, removes it from the signup page and stops reminders.checked 15 Oct 2026
- Capterra category
- Capterra categorizes RosterThat as volunteer-management software and reports that its starting price requires contacting the provider.checked 15 Oct 2026
- CSV import
- Existing volunteer names and emails can be imported from a CSV file.checked 15 Oct 2026
- Data rights
- The policy offers access, correction, deletion, portability through CSV export and opt-out of non-essential communications.checked 15 Oct 2026
- Event Series
- Event Series places multiple distinct games or events, each with its own date, time and location, behind one signup link.checked 15 Oct 2026
- Groups and committees
- Volunteers can be organized into committees or teams and scheduled by group.checked 15 Oct 2026
- Imports and exports
- RosterThat supports CSV member import and PDF and Excel roster exports.checked 29 Sep 2026
- Independent catalog classification
- AlternativeTo lists RosterThat under scheduling and rostering, with online SaaS as its platform.checked 15 Oct 2026
- Independent directory description
- Tablif describes RosterThat as a tool that sets up a volunteer roster once and fills an entire season.checked 15 Oct 2026
- Independent listing status
- AlternativeTo says the product was added on September 16, 2026 and had no comments or reviews at that time.checked 15 Oct 2026
- Integrations
- The privacy policy names Supabase for database hosting and authentication, Stripe for payments, Resend for email, Vercel for hosting, and Google for advertising conversion measurement; it does not describe user-facing integrations.checked 29 Sep 2026
- Integrations and vendors
- The privacy policy names Supabase for database/authentication, Stripe for payments, Resend for email, Vercel for hosting and Google for ad measurement.checked 15 Oct 2026
- License
- AlternativeTo classifies RosterThat as proprietary, freemium subscription software delivered as SaaS.checked 15 Oct 2026
- Limit
- The terms say email sending is subject to fair-use limits, including on plans described as offering unlimited email.checked 29 Sep 2026
- Limit: availability warranty
- Terms say uninterrupted access is not guaranteed and downtime may occur for maintenance or circumstances outside the service's control.checked 15 Oct 2026
- Limit: email fair use
- Email sending is subject to reasonable fair-use limits even on plans described as having unlimited email.checked 15 Oct 2026
- Limit: payment collection
- The maker explicitly says RosterThat does not provide built-in payment collection.checked 15 Oct 2026
Where it runs
- Approval mode
- Administrators can hold signup claims for approval or rejection before confirmation.checked 15 Oct 2026
Money
- Capterra trial listing
- The Capterra profile states that a free trial is not available.checked 15 Oct 2026
The company
- Headquarters address
- The privacy policy gives 383 US-51, Batesville, Mississippi 38606, United States as its contact address.checked 15 Oct 2026
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