RFP.ai
RFP.ai drafts responses to RFPs, DDQs, and vendor questionnaires using approved source material.
What RFP.ai is
RFP.ai drafts responses to RFPs, DDQs, and vendor questionnaires using approved source material. It extracts questions, generates answers with citations and confidence scores, and directs uncertain responses to subject matter experts. Teams can track coverage and export completed work. The service accepts PDF, Word, Excel, and image files, including scanned documents processed with OCR; it can also fill detected answer fields in the original file. Export options include Word, PDF, Excel, CSV, and PowerPoint. Connections include Slack, Microsoft Teams, API access, Claude Desktop through MCP, and a Chrome extension for portals such as SAP Ariba, Coupa, Google Forms, and Microsoft Forms. RFP.ai is available on the web, as an extension, and through an API. There is no free plan, but a 7-day trial is offered. The Single RFP Pack costs €39 as a one-time payment, while the Starter subscription costs €49 per month or €40.83/mo billed annually. The company says customer content is not used to train AI models, but it is not currently independently certified, including for ISO 27001.
Good
- Draft answers include citations and confidence scores.
- OCR handles scanned documents.
- Can fill answer fields in original documents.
- Exports to Word, PDF, Excel, CSV, and PowerPoint.
- Chrome extension supports listed procurement and form portals.
Watch out
- No free plan.
- Starter costs €49 per month.
- Not currently independently certified, including for ISO 27001.
Who it suits
RFP.ai is aimed at proposal, presales, security, and compliance teams handling recurring RFPs, DDQs, or vendor assessments. It suits teams that need to route uncertain answers for review and track response coverage.
Verdict
RFP.ai is built around sourcing draft questionnaire answers from approved material, with review routing and coverage tracking. Its entry options include a €39 one-time pack or a €49 monthly Starter subscription.
Plans and prices
From RFP.ai's own pricing page, checked 30 Sep 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Starter | €49 a month | 5 users · unlimited projects · 1M tokens · 1K pages/month · browser extension · Slack · API and MCP · €49 per month; or €40.83/mo billed annually |
| Professional | €129 a month | 15 users · unlimited projects · 5M tokens · 6K pages/month · Teams · browser extension · webhooks · priority support (4h) · €129 per month; or €107.50/mo billed annually |
| Enterprise | €449 a month | Unlimited users · unlimited projects · 20M tokens · 25K pages/month · SSO/SAML · advanced audit logs · procurement and security review support · €449 per month; or €374.17/mo billed annually |
| Single RFP Pack | €39, paid once | 500K AI tokens · 500 pages · credits valid for 12 months · €39 one-time |
| Busy Quarter Pack | €99, paid once | 1.5M AI tokens · 1,500 pages · credits valid for 12 months · €99 one-time |
The facts
Each one read from RFP.ai's own pages, with the date it was checked.
Where it runs
- Approval workflows
- Yeschecked 20 Sep 2026
What it does
- Certification
- RFP.ai says it is not currently independently certified, including for ISO 27001.checked 30 Sep 2026
- Exports
- The site lists exports to Word, PDF, Excel, CSV, and PowerPoint.checked 30 Sep 2026
- File handling
- It accepts PDF, Word, Excel, and image files, including scanned documents with OCR, and can fill detected answer fields in the original document.checked 30 Sep 2026
- Hosting and retention
- Core application storage is primarily hosted in the EU, and the page states that data is retained for 30 days after account cancellation for export.checked 30 Sep 2026
- Integrations
- The product lists Slack, Microsoft Teams, a Chrome extension, API access, and Claude Desktop integration through MCP.checked 30 Sep 2026
- Portals
- The Chrome extension supports browser-based portals including SAP Ariba, Coupa, Google Forms, and Microsoft Forms, without requiring portal-vendor backend API integrations.checked 30 Sep 2026
- Product
- RFP.ai generates draft answers to RFPs and questionnaires from approved source material, with citations and confidence scores.checked 30 Sep 2026
- Security
- The security page states that data is encrypted in transit with TLS 1.3 and at rest with AES-256, and that customer content is not used to train AI models.checked 30 Sep 2026
- Support
- Email support is available at [email protected], with a stated response time of 24 hours.checked 30 Sep 2026
- Workflow
- The workflow extracts questions, generates grounded answers, routes uncertain answers to subject matter experts, tracks coverage, and exports responses.checked 30 Sep 2026
The company
- Company
- The site identifies Dutchcode B.V. as the company behind RFP.ai and says it is made in the Netherlands.checked 30 Sep 2026
- Headquarters
- Den Dungen, Netherlandschecked 23 Sep 2026
- Intended teams
- The site describes proposal, presales, security, and compliance teams handling recurring RFP, DDQ, and vendor-assessment responses as its target users.checked 30 Sep 2026
Money
- Free plan
- Nochecked 20 Sep 2026
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