ResourceSpace

Overview

ResourceSpace is an open-source digital asset management system built to organise and share an organisation’s digital files. It suits teams that need structured review and permissions across a broad mix of assets, particularly those able to self-host or work within a defined cloud-storage tier. Its strongest case is control: a free self-hosted option, extensive access safeguards and a route to scale cloud storage; the trade-off is that cloud pricing requires a sales conversation.

ResourceSpace supports images, video, audio, documents, Office files, PDFs, text files and raw image formats. Metadata and tagging, version history, guest sharing and approval workflows bring asset organisation and review together. The company, founded in 2006, is employee owned and says more than 500 organisations use the software.

For a wider look at this category, see our Digital Asset Management Software list.

Key features

Organisation and review

Metadata and tagging help teams classify a varied library, while version history preserves changes and approval workflows give review a place in the same system. That combination is useful where assets move through a formal sign-off process; teams that only need a simple shared file area may find a full DAM more structure than they need.

Sharing and control

Secure share links, public portals, guest sharing, and submission and approval queues support collaboration inside and outside a team. Granular permissions, enterprise SSO, MFA and consent management provide controls for organisations with stricter access requirements. ResourceSpace and its data centres are ISO 27001 certified.

AI processing is limited to requested functionality, and assets are not used to train third-party models. The open RESTful API and pre-built integrations with collections systems, CMS and social platforms make it a plausible fit for organisations connecting asset management to existing services. Users can download files with a metadata CSV or download the entire system for self-hosting, which gives organisations a practical export path.

Pricing

ResourceSpace has no annual software licence fee. Its Free plan costs nothing, forever when self-hosted or while cloud storage stays within 10 GB. The separate free 10GB cloud service is intended for trying the software or basic needs and comes without support. That cap is suitable for a small library or initial evaluation, but not a growing collection of large media files.

Paid cloud plans are billed annually by default; monthly payment is available on request with direct debit. Team Cloud has 25 users and storage options from 1 TB to 9 TB, for start-ups, project teams and smaller organisations. Business Cloud allows 100 users and 3 TB to 15 TB, aimed at mid-sized organisations or departmental use. Enterprise Cloud supports 500 users and 8 TB to 20 TB for established organisations with large collections. Platinum Cloud has unlimited users and 50 TB to 100+ TB for global organisations with multiple offices or teams. Each is custom pricing, so buyers need a quote to compare costs. Paid packages include technical support, backups, security, upgrades, disaster recovery and guided onboarding.

A free trial is available after requesting a demo. That gives prospective buyers a way to assess the software before committing, while the demo request adds a step compared with immediate self-service trials.

Platforms

ResourceSpace supports API, Linux, macOS, self-hosted and Windows environments. Docker can run on Linux, Windows, macOS, AWS, Azure and Google Cloud, giving organisations several deployment routes. Self-hosting is the clearest fit for teams prioritising control over their deployment; the cloud tiers suit teams wanting larger managed storage and paid support.

Who it's for

ResourceSpace is best suited to organisations managing diverse assets with metadata, permissions and approval needs, from small project teams through global groups. Its free self-hosted option is especially compelling for technically capable teams that want to avoid an annual licence fee. A small team that needs managed cloud storage beyond 10 GB should weigh the user and storage tiers against custom pricing before choosing it.

Pros and cons

• Pros: Free self-hosting has no annual software licence fee, making it attractive to organisations able to manage their own deployment.
• Pros: Broad file-format support, metadata, version history and approvals keep asset organisation and review in one system.
• Pros: Granular permissions, SSO, MFA and ISO 27001 certification address security needs that matter to larger organisations.
• Cons: The free cloud service stops at 10 GB, a tight ceiling for sizeable media libraries.
• Cons: Cloud-plan costs are custom, so budgets cannot be compared without requesting a quote.
• Cons: The free cloud service has no support, while paid support and onboarding require moving to a paid package.

Alternatives

For a free cloud DAM with a clear small-team allowance, choose Data Dwell: its free plan includes 3 users, 3 GB storage, 5 portals and 100 downloads, trading ResourceSpace’s 10 GB cloud cap for explicit limits on users, portals and downloads. Playbook is a better fit for a small team prioritising a generous starter allowance: its free plan includes 100 GB, 300 assets, 3 members, 3 guests, one publish page and 1,000 API calls per month.

iconik offers free collaborator access and a $9.00 per month Browse User plan, making it worth considering when those access tiers match a team’s needs. Air has a free plan with 120 credits per month and unlimited users, plus a $25.00 per month Starter plan with 600 credits per month and unlimited users; it may suit teams that prefer credit-based tiers.

Cloudinary offers a free plan for 3 users and one account with 25 monthly credits, so it may be a better match for a small group comfortable with those limits. DBGallery has a free plan with 20 GB storage, while its listed team tiers include 5 users with 500 GB or 25 users with 1 TB; consider it when those storage and team-size combinations fit better.

ioMoVo starts with a free tier for 2 users, 2 GB storage and 4 GB transfer, and a $12.00 per month Starter tier for 5 users and 10 GB storage. Razuna offers a free plan with 500 GB storage, 5 users, 2 workspaces and one collection, a markedly different free allowance for teams whose needs fit those limits.

Verdict

Choose ResourceSpace if your organisation needs a capable, open-source DAM with structured approvals, granular security and the option to self-host without an annual licence fee. Its free cloud service is only 10 GB, and custom pricing makes the larger cloud tiers harder to budget upfront. Teams that need predictable cloud costs or a larger free allowance should compare alternatives before committing.