RentalWorks
RentalWorks is web-based software for tracking inventory and managing assets in rental and sales operations.
What RentalWorks is
RentalWorks is web-based software for tracking inventory and managing assets in rental and sales operations. It supports quotes, orders, purchase orders, multiple offices and warehouses, and rental, sales, and parts inventory. RFID and barcode tools cover check-in, check-out, transfers, quality control, and warehouse lookup through QuikScan. A customer storefront can display rental and sales catalogs and accept quote requests, with administrators choosing whether visitors may browse anonymously or must log in. Registered customer contacts can view invoice, quote, and order history, and pay invoices through the CardPointe plugin. The modules page lists 171 reports, which can be customized and exported to PDF; most can also be exported to Excel. Administrators can tailor fields, forms, reports, dashboards, and alerts. Listed plugins include QuickBooks Online, Teamup, CardPointe, shipping rates and labels, Azure AD, Okta, currencyapi.com, and an AI assistant. RentalWorks is available on web, Android, iOS, and API. Pricing is on request. The maker says its credit card transactions are PCI compliant and it does not store card information.
Good
- Supports rental, sales, and parts inventory.
- RFID and barcode tools support warehouse workflows.
- Customer portal includes invoice, quote, and order history.
- Lists 171 customizable reports.
- Available on web, Android, iOS, and API.
Watch out
- Pricing is on request.
- Card payments require the CardPointe plugin.
- Some customer access requires registration.
Who it suits
RentalWorks is aimed at rental and sales operations, including equipment rental, event, production, theatre, AV, and film and television companies. It also lists hotels and casinos and concert touring among its intended users.
Verdict
RentalWorks brings inventory, warehouse workflows, customer access, and reporting into one platform for rental and sales operations. Organizations will need to request pricing and assess the listed integrations for their setup.
Plans and prices
From RentalWorks's own pricing page, checked 15 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Basic | $1,500, paid once | flat rate · pricing shown by Capterra |
| RentalWorks | Priced on request | Pricing not listed; request a demo |
The facts
Each one read from RentalWorks's own pages, with the date it was checked.
What it does
- API
- The maker advertises extensive APIs for third-party accounting and ERP integrations.checked 15 Oct 2026
- API documentation
- MindCloud documents a normalized RentalWorks API requiring a MindCloud API key and connection ID, with 13 published actions.checked 15 Oct 2026
- Currencies
- Billing and purchasing can use multiple currencies.checked 15 Oct 2026
- Customer portal
- Registered contacts can view quote, order, and invoice history and pay invoices online.checked 15 Oct 2026
- Customer storefront
- Storefront lets customers browse rental and sales catalogs and submit quote requests.checked 15 Oct 2026
- Customization
- Administrators can create custom fields, forms, reports, dashboards, alerts, and client-facing CSS styling.checked 15 Oct 2026
- Depreciation
- The software supports straight-line depreciation for fixed assets.checked 15 Oct 2026
- Documentation and support
- The maker says its team has real-time database access for support and that administrators can use an AI assistant to search knowledge articles.checked 15 Oct 2026
- Google Play listing
- The Android QuikScan listing shows 100+ downloads and does not display a user rating.checked 15 Oct 2026
- Hardware requirements
- Supported hardware listed by the maker includes Zebra TC22/27, Zebra MC3300XR, Linea Pro Rugged 16, and Zebra ZT411 printers.checked 15 Oct 2026
- Hosting model
- Database Works says its HTML5 products run in the cloud with real-time updates and require no software download.checked 15 Oct 2026
- Industries
- The maker lists hotels and casinos, event companies, concert touring, equipment-rental houses, production, theatre, audiovisual, and film and television companies.checked 15 Oct 2026
- Integrations
- Listed plugins connect QuickBooks Online, Teamup, CardPointe, shipping services, Azure AD, currencyapi.com, OpenAI, and Okta.checked 15 Oct 2026
- Intended users
- The maker lists hotels and casinos, event companies, concert touring, equipment rental houses, production, theatre, AV, and film and television companies.checked 7 Oct 2026
- Inventory tracking
- RentalWorks supports rental, sales, parts, consignment, kits, containers, barcode, and RFID inventory.checked 15 Oct 2026
- Licence
- The maker describes RentalWorks as proprietary software; no open-source licence is published.checked 15 Oct 2026
- Limit: Capterra pricing
- The same Capterra reviewer described the price as high.checked 15 Oct 2026
The company
- Company
- RentalWorks is made by Database Works, founded in 1983 by Terry Young, with an office in Brea, California.checked 7 Oct 2026
- Company founded
- Database Works says Terry Young founded the company in 1983.checked 15 Oct 2026
- Company headquarters
- Database Works lists its office at 500 S. Kraemer Blvd., Suite 110, Brea, California.checked 15 Oct 2026
- Company size
- LinkedIn lists Database Works Inc as privately held with 11–50 employees.checked 15 Oct 2026
- Founded
- 1983checked 28 Sep 2026
- Headquarters
- Brea, California, United Stateschecked 28 Sep 2026
Where it runs
- Limit: Apple app performance
- An App Store reviewer complained that the QuikScan app was very slow.checked 15 Oct 2026
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